03.06 Electrical Maintenance and Repair Agreement 4�F���9�,y�"�
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��; , ;�_� AGENDA ITEM
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��+� J u ne 11, 2019
TO: Honorable Mayor and Members of the City Council
THRU: Rick Otto, City Manager �
FROM: Bonnie Hagan, Community Services Director
REVIEW: City Mana er inance '�
' 1 . SUBJECT
Agreement with Academy Electric, Inc. for electrical preventative maintenance and repair
in parks and landscape districts for a total amount not to exceed $300,000.
2. SUMMARY
A four-year agreement to provide electrical preventative maintenance, scheduled repairs,
and emergency repairs in parks and landscape districts in an amount not to exceed
$75,000 annually, for a four-year total of $300,000.
3. RECOMMENDED ACTION �
Approve agreement with Academy Electric, Inc., in the amount of $300,000 for electrical
r�naintenance in parks and landscape districts and authorize the Mayor and City Clerk to
execute on behalf of the City.
4. FISCAL IMPACT
The total expenditure for this four-year agreement is $300,000 and will be funded through
funds:
General Fund (100) $239,000
Santiago Hills Landscape Assessment District (291) 60,000
Sycamore Landscape Assessment District (293) 1,000 �
Total: $300,000
5. STRATEGIC PLAN GOALS
Goal 2: Be a fiscally healthy community
d: Effectively manage and develop City assets.
Goal 3: Enhance and promote quality of life in the community
a: Refurbish, maintain, develop and/or expand public use places and spaces.
ITEM� 1 06/11/2019
6. DISCUSSION AND BACKGROUND
The Community Services Department currently maintains all park and landscape district
electrical systems utilizing contract maintenance services. Electrical maintenance
protects systems from failure resulting from old components and ensures the safety and
dependability of park facilities. This agreement also allows for emergency repa�irs to be
made promptly, avoiding unsafe or poorly lighted public areas or facilities being
unavailable for use, resulting in the cancellation of programs and a loss of revenue. The
preventative maintenance performed under this agreement has proven very effective in
prolonging the life of the electrical infrastructure and minimizing down time due to
electrical issues. The current agreement expires June 30, 2019.
A new Request for Proposal (RFP) was issued for electrical preventative maintenance
and repair. The RFP included experience in performing similar work, depth of experience,
qualifications of staff, inventory of equipment available to perform the work, unit costs for
specific maintenance, and hourly rates for service calls. The proposal submitted by
Academy Electric, Inc. was determined the most responsive, with the highest point score
of 74 out of 75. The bid abstract summary is attached for reference. Of the seven
proposals, one bid, ED Electric was non-responsive. The three lowest scoring proposals
were unable to show adequate experience or demonstrate a record of success in similar
types of agreements.
The proposed costs from Academy Electric, Inc. are approximately 53% more for the
preventative maintenance portion of the work compared to the previous agreement from ,
four years ago with Magnetic Electric, Inc., who did not submit a new bid. The proposed
hourly rates of Academy Electric range from 6% to 12% more than the Magnetic Electric
agreement amounts. In addition to being the most responsive, Academy Electric was the
lowest of all bids received. Even with the overall increase, the annual amount of not to
exceed $75,000 remains consistent with the previous agreement. Staff plans to
supplement the repair work portion of the contract with work completed by our in-house
skilled maintenance crew.
The term of this proposed agreement is for four years with an annual not to exceed
amount of $75,000. All rates remain consistent for each of the four years. The total not to
exceed amount for the four year term is $300,000. The agreement will be funded by the
general fund for work completed in parks and by Funds 291 and 293 for work completed
within the landscape districts.
7. ATTACHMENTS
1. Proposal Abstract Summary
2. Maintenance Services Agreement
ITEM - 2 06/11/2019
Electrical Maintenance Services
PROPOSAL ABSTRACT SUMMARY
Bid No. 189-20
Date Advertised: 4/4/2019
Bid Due Date: 5/2/2019
Baker M. Bray, Inter- S & Son's JFC ES
Company/Contractor ' 'Acatlemy Electric Electric, Pacific, Electrical Electrical Electric
Efectnc; Inc. Inc. Inc. Contractors Systems,
Corp Inc.
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City (Location of Company) `. Orange, Ca Escondido, Beaumont, Tustin, Hesperia, Fullerton, Riverside,
,;. ` Ca. Ca. Ca. Ca. Ca. Ca.
Firm's experience on similar 24 25 22 14 13 7 -
pro'ects. (25 points
Firm's overall qualifications
and ability to provide the
necessary equipment to ° � �25 , ' 21 16 7 7 7 -
. complete work
described within RFP. (25 points)
Demonstrated record of success
(references) by the contractor
on work previously performed by -15 12 9 10 7 7 -
the City and/or municipalities ,
or enterprises. (15 points). ,� ��_ ���
Firm's responsiveness to the overall
request for information within 10 9 8 3 3 3 -
this RFP. (10 points)
Total Point Scores (Out of 75 points) ��, 74 _; �,: 67 55 34 30 24 Non-
'�� 2� �`� responsive
:Recommentled,•
Aw,ard,
MAINTENANCE SERVICES AGREEMENT
[Electrical Maintenance Services for City Parks]
TffiS MAINTENANCE SERVICES AGREEMENT (the "Agreement") is made at
Orange, California, on this day of , 2019 (the "Effective Date")by
and between the CITY OF ORANGE, a ,municipal corporation ("City") and ACADEMY
ELECTRIC, INC., a California corporation, ("Contractor"),who agree as follows:
1. Services. Subject to the terms and conditions set forth in this Agreement, Contractor -
shall provide to the reasonable satisfaction of City the services set forth in Exhibit "A", which is
attached hereto and incorporated herein by this reference. As a material inducement to City to enter
into this Agreement, Contractor represents and warrants that it has thoroughly investigated and
considered the scope of services and fully understands the difficulties and restrictions in performing
the work. Contractor represents that it is experienced in performing the work and will follow the
highest professional standards in performance of the work. All services provided shall conform to
all federal, state and local laws, rules and regulations and to the best professional standards and
practices. The terms and conditions set forth in this Agreement shall control over any terms and
conditions in Exhibit"A"to the contrary.
Paul Miller, Park Supervisor ("City's Project Manager"), shall be the person to whom
Contractor will report for the performance of services hereunder. It is understood that Contractor's
performance hereunder shall be under the direction and supervision of City's Project Manager (or
his/her designee), that Contractor shall coordinate its services hereunder with City's Project Manager
to the extent required by City's Project Manager, and that all performances required hereunder by
Contractor shall be performed to the satisfaction of City's Project Manager and the City Manager.
2. Total Compensation,Annual Compensation and Fee Schedule.
a. Contractor's total compensation for all services performed under this
Agreement, shall not exceed THREE HUNDRED THOUSAND DOLLARS and 00/100
� ($300,000.00)without the prior written authorization of City.
b. The compensation for services performed under this Agreement shall be paid
according to the schedule in Exhibit"B."
c. The above fee shall include all costs, including, but not limited to, all clerical,
administrative, overhead, insurance, reproduction, telephone, travel, auto and equipment rental, and
all related expenses.
3. Payment.
a. As scheduled services are completed, Contractor shall submit to City an
invoice for the services completed, authorized expenses and authorized extra work actually
performed or incurred.
b. All such invoices shall state the basis for the amount invoiced, including
services completed,the number of hours spent and any extra work performed.
c. City will pay Contractor the amount invoiced within thirty (30) days after the
approval of the invoice.
d. Payment shall constitute payrnent in full for all services, authorized costs and
authorized extra work covered by that invoice. �
4. Chanse Orders. No payment for extra services caused by a change in the scope or
complexity of work, or for any other reason, shall be made unless and until such extra services and a
price therefor have been previously authorized in writing and approved by City as an amendment to
this Agreement. The amendment shall set forth the changes of work, extension of time, and
adjustment of the compensation to be paid by City to Contractor.
5. Licenses. Contractor represents that it and any subcontractors it may engage,possess
any and all licenses which are required under state or federal law to perform the work contemplated
by this Agreement and that Contractor and its subcontractors shall maintain all appropriate licenses,
including a City of Orange business license, at its cost, during the performance of this Agreement.
6. Independent Contractor. At all times during the term of this Agreement, Contractor
shall be an independent contractor and not an employee of City. City shall have the right to control
Contractor only insofar as the result of Contractor's services rendered pursuant to this Agreement.
City shall not have the right to control the means by which Contractor accomplishes services
rendered pursuant to this Agreement. Contractor shall, at its sole cost and expense, furnish all
facilities, materials and equipment which may be required for furnishing services' pursuant to this
Agreement. Contractor shall be solely responsible for, and shall indemnify, defend and save City
harmless from all matters relating to the payment of its subcontractors, agents and employees,
including compliance with social security, withholding and all other wages, salaries, benefits, taxes,
exactions, and regulations of any nature whatsoever. Contractor acknowledges that Contractor and
any subcontractors, agents or employees employed by Contractor shall not, under any circumstances,
be considered employees of City, and that they shall not be entitled to any of the benefits or rights
afforded employees of City, including, but not limited to, sick leave, vacation leave, holiday pay,
Public Employees Retirement System benefits, or health, life, dental, long-term disability or workers'
compensation insurance benefits.
7. Contractor Not Agent. Except as City may specify in writing, Contractor shall have
no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent.
Contractor shall have no authority, express or implied,to bind City to any obligation whatsoever.
8. Designated Persons. Except as otherwise authorized by City's Project Manager, only
the employees of Contractor shall perform work provided for under this Agreement: It is understood
by the parties that clerical and other nonprofessional work may be performed by persons other than
those designated. '
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9. Assi�nment or Subcontracting. No assignment or subcontracting by Contractor of
any part of this Agreement or of funds to be reoeived under this Agreement shall be of any force or
effect unless the assignment has had the prior written approval of City. City may terminate this
Agreement rather than accept any proposed assignment or subcontracting. Such assignment or
subcontracting may be approved by the City Manager or his/her designee. '
10. Term. The term of this Agreement shall be for FOUR YEARS (4) years,
commencing on July 1,2019, and ending on June 30, 2023. �
11. Time Is of the Essence. Time is of the essence in this Agreement. Contractor shall
do all things necessary and incidental to the prosecution of Contractor's work.
12. Reserved.
13. Delays and Eztensions of Time. Contractor's sole remedy for delays outside its
control, other than those delays caused by City, shall be an extension of time. No matter what the
cause of the delay, Contractor must document any delay and request an extension of time in writing
at the time of the delay to the satisfaction of City. Any extensions granted shall be limited to the
length of the delay outside Contractor's control. If Contractor believes that delay's caused by City
will cause it to incur additional costs, it must specify, in writing, why the delay has caused additional
costs to be incurred and the exact amount of such cost at the time the delay occur's. No additional
costs can be paid that exceed the not to exceed amount stated in Section 2.a, above; absent a written
amendment to this Agreement. �
14. Reserved. ;
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15. Equal Emplovment OpUortunity. During the performance of jthis Agreement,
Contractor agrees as follows: '
a. Contractor shall not discriminate against any employee or applicant for
employtnent because of race, color,religion, sex,national origin,mental or physical�disability, or any
other basis prohibited by applicable law. Contractor shall ensure that applicants are employed, and
that employees are treated during employment, without regard to their race, color, religion, sex,
national origin, mental or physical disability, or any other basis prohibited by applicable law. Such
actions shall include, but not be limited to the following: employment, upgrading, demotion or
transfer, recruihnent or recruitment advertising, layoff or termination, rates of pay or other forms of
compensation and selection for training, including apprenticeship. Contractor agrees to post in
conspicuous places, available to employees and applicants for employment, a notice setting forth
provisions of this non-discrimination clause. �
b. Contractor shall, in all solicitations and advertisements for employees placed
� by, or on behalf of Contractor, state that all qualified applicants will receive consideration for
employment without regard to race, color,religion, sex,national origin,mental or physical disability,
or any other basis prohibited by applicable law. ,
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c. Contractor shall cause the foregoing paragraphs (a) and(b)to!be inserted in all
subcontracts for any work covered by this Agreement, provided that the foregoing provisions shall
not apply to subcontracts for standard commercial supplies or raw materials. �
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16. Conflicts of Interest. Contractor agrees that it shall not make, participate in the
making, or in any way attempt to use its position as a contractor to influence any decision of City in
which Contractor lrnows or has reason to know that Contractor, its officers, partners, or employees
have a financial interest as defined in Section 87103 of the Government Code. �
17. Indemnity. ,
a. To the fullest extent permitted by law, Contractor agrees to indemnify, defend
and hold City, its City Council and each member thereof, and the officers, officials, agents and
employees of City(collectively the"Indemnitees") entirely harmless from all liability arising out of:
(1) Any and all claims under worker's compensation� acts and other
employee benefit acts with respect to Contractor's employees or subcontractor's employees arising
out of Contractor's work under this Agreement; and �
(2) Any claim, loss, injury to or death of persons or damage to property
caused by any act, neglect, default, or omission other than a professional act� or omission of
Contractor, or person, firm or corporation employed by Contractor, either directly or by independent
contract, including all damages due to loss or theft sustained by any person, firm or corporation
including the Indemnitees, or any of them, arising out of, or in any way connected with the work or
services which are the subject of this Agreement, including injury or damage eithe'r on or off City's
prop'eriy; but not for any loss, injury, death or damage caused by the active negligence or willful
misconduct of City. Contractor, at Contractor's own expense, cost and risk, shall iridemnify any and
all claims, actions, suits or other proceedings that may be brought or instituted against the
Indemnitees on any such claim or liability covered by this subparagraph, and shall pay or satisfy any
judgment that may be rendered against the Indemnitees, or any of them, in any action, suit or other
proceedings as a result of coverage under this subparagraph. ,
b. Except for the Indemnitees, the indemnifications provided in this Agreement
shall not be constxued to extend any third pariy indemnification rights of any kind�to any person or
entity which is not a signatory to this Agreement. �
c. The indemnities set forth in this section shall survive any closing, rescission,
or termination of this Agreement, and shall continue to be binding and in full fo;rce and effect in
perpetuity with respect to Consultant and its successors.
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18. Insurance. ;
a. Contractor shall carry workers' compensation insurance as required by law for
the protection of its employees during the progress of the work. Contractor understands that it is an
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independent contractor and not entitled to any worker's compensation benefits; under any City
program. �
b. Contractor shall maintain during the life of this Agreement the following
minimum amount of comprehensive general liability insurance or commercial �general liability
insurance: the greater of (1) One Million Dollars ($1,000,000) per occurrence; or (2) all the
insurance coverage and/or limits camed by or available to Consultant. Said insurance shall cover
bodily injury, death and property damage and be written on an occurrence basis.
c. Contractor shall maintain during the life of this Agreement, the following
minimum amount of automotive liability insurance: the greater of(1) a combined single limit of One
Million Dollars ($1,000,000); or (2) all the insurance coverage and/or limits carried by or available
to Consultant. Said insurance shall cover bodily injury, death and property damage for all owned,
non-owned and hired vehicles and be written on an occurrence basis.
d. Any insurance proceeds in excess of or broader than the minimum required
coverage and/or minimum required limits which are applicable to a given loss shall be available to
City. No representation is made that the minimum insurance requirements of this Agreement are
sufficient to cover the obligations of Contractor under this Agreement.
e. Each policy of general liability and automotive liability shall provide that City,
its officers, officials, agents, and employees are declared to be additional insureds under the terms of
the policy, but only with respect to the work performed by Contractor under this Agreement. A
policy endorsement to that effect shall be provided to City along with the certificate of insurance,
which endorsement shall be on Insurance Services Office, Inc. Form CG 20 10 10 O1. In lieu of an
endorsement, City will accept a copy of the policy(ies) which evidences that City is an additional
insured as a contracting party. The minimum coverage required by Subsection 18.b and c, above,
shall apply to City as an additional insured.
f. The insurance policies maintained by Contractor shall be primary insurance
and no insurance held or owned by City shall be called upon to cover any loss under tlie policy.
Contractor will determine its own needs in procurement of insurance to cover liabilities other than as
stated above.
g. Before Contractor performs any work or prepares or delivers any materials,
Contractor shall furnish certificates of insurance and endorsements, as required by City, evidencing
the aforementioned minimum insurance coverages on forms acceptable to City, wh�ich shall provide
that the insurance in force will not be canceled or allowed to lapse without at least ten (10) days'
prior written notice to City.
h. All insurance maintained by Contractor shall be issued by companies admitted
to conduct the pertinent line of insurance business in California and having a rating of Grade A or
better and Class VII or better by the latest edition of Best's Key Rating Guide.
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i. Contractor shall immediately notify City if any required insurance lapses or is
otherwise modified and cease performance of this Agreement unless otherwise directed by City. In
such a case, City may procure insurance or self-insure the risk and charge Contractor for such costs
and any and all damages resulting therefrom,by way of set-off from any sums owed Contractor.
j. Contractor agrees that in the event of loss due to any of the perils for which it
has agreed to provide insurance, Contractor shall look solely to its insurance for recovery.
Contractor hereby grants to City, on behalf of any insurer providing insurance to either Contractor or
City with respect to the services of Contractor herein, a waiver of any right to subrogation which any
such insurer may acquire against City by virtue of the payment of any loss under such insurance.
k. Contractor shall include all subcontractors, if any, as insureds under its
policies or .shall furnish separate certificates and endorsements for each subcontractor to City for
review and approval. All coverages for subcontractors shall be subject to all of the requirements
stated herein.
19. Termination. City may for any reason terminate this Agreement by giving
Contractor not less than five (5) days' written notice of intent to terminate. Upon receipt of such
notice, Contractor shall immediately cease work, unless the notice from City provides otherwise.
Upon the termination of this Agreement, City shall pay Contractor for services satisfactorily
provided and all allowable reimbursements incurred to the date of termination in ,compliance with
this Agreement, unless termination by City shall be for cause, in which event City may withhold any
disputed compensation. City shall not be liable for any claim of lost profits.
20. Maintenance and Insuection of Records. In accordance with generally accepted
accounting principles, Contractor and its subcontractors shall maintain reasonably full and complete
books, documents, papers, accounting records, and other information (collectively, the "records")
pertaining to the costs of and completion of services performed under this Agreement. City and its
authorized representatives shall have access to and the right to audit and reproduce any of
Contractor's records regarding the services provided under this Agreement. �Contractor shall
maintain all such records for a period of at least three (3) years after termination or completion of
this Agreement. Contractor agrees to make available all such records for inspection or audit at its
offices during normal business hours and upon three (3) days' notice from City, and copies thereof
shall be furnished if requested.
21. Compliance with all Laws/Immigration Laws.
a. Contractor shall be knowledgeable of and comply with all' local, state and
federal laws which may apply to the performance of this Agreement.
b. Contractor represents and wanants that Contractor:
(1) Has complied and shall at all times during the tertn of this Agreement
comply, in all respects, with all immigration laws, regulations, statutes, rules, codes, and orders,
including,without limitation,the Immigration Reform and Control Act of 1986 (IRCA); and
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(2) Has not and will not knowingly employ any individual to perform
services under this Agreement who is ineligible to work in the United States or under the terms of
this Agreement; and
(3) Has properly maintained, and shall at all times during the term of this
Agreement properly maintain, all related employment documentation records including, without
limitation,the completion and maintenance of the Form I-9 for each of Contractor's employees; and
(4) Has responded, and shall at all times during the term of this Agreement
respond, in a timely fashion to any government inspection requests relating to immigration law
compliance andlor Form I-9 compliance and/or worksite enforcement by the Department of
Homeland Security, the Department of Labor, or the Social Security Administration.
c. Contractor shall require all subcontractors to make the same representations
and warranties as set forth in Subsection 21.b.
d. Contractor shall,upon request of City,provide a list of all employees working
under this Agreement and shall provide, to the reasonable satisfaction of City, veri�fication that all
such employees are eligible to work in the United States. All costs associated with such verification
shall be borne by Contractor. Once such request has been made, Contractor rnay not change
employees working under this Agreement without written notice to City, accompanied by the
verification required herein for such employees. `
e. Contractor shall require all subcontractors to make the same verification as set
forth in Section d.
f. If Contractor or subcontractor knowingly employs an employee providing
work under this Agreement who is not authorized to work in the United States, and/or fails to follow
federal laws to determine the status of such employee, that shall constitute a material breach of this
Agreement and may be cause for immediate termination of this Agreement by City.
g. Contractor agrees to indemnify and hold City, its officials, 'and employees
harmless for, of and from any loss, including but not limited to fines, penalties and corrective
measures, City may sustain by reason of Contractor's failure to comply with said laws, rules and
regulations in connection with the performance of this Agreement.
22. Governin� Law and Venue. This Agreement shall be construed in accordance with
and governed by the laws of the State of California and Contractor agrees to submit to the
jurisdiction of California courts. Venue for any dispute arising under this Agreement shall be in
Orange County, California. �
23. Integration. This Agreement constitutes the entire agreement of the parties. No
other agreement, oral or written, pertaining to the work to be performed under this Agreement shall
be of any force or effect unless it is in writing and signed by both parties. Any work performed
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which is inconsistent with or in violation of the provisions of this Agreement shall not be
compensated.
24. Notice. Except as otherwise provided herein, all notices required under this
Agreement shall be in writing and delivered personally, by e-mail, or by first class mail, postage
prepaid, to each party at the address listed below. Either party may change the notice address by
notifying the other party in writing. Notices shall be deemed received upon receipt of same or within
3 days of deposit in the U.S. Mail, whichever is earlier. Notices sent by e-mail shall be deemed
received on the date of the e-mail transmission.
"CONTRACTOR" "CITY"
Academy Electric,Inc. - City of Orange
864 S. Winthrope Street 300 E. Chapman Avenue
Orange, CA 92869 Orange, CA 92866-1591
Attn.: Donald B. Gentry Attn.: Paul Miller
Telephone No.: 714-289-9143 Telephone No.: 714-532-6472
E-Mail Address: don@academyelectric.net E-Mail Address: pmiller@cityoforange.org
25. Counternarts. This Agreement may be executed in one or more counterparts, each
of which shall be deemed an original, but all of which together shall constitute one and the same
instrument. Signatures transmitted via facsimile and electronic mail shall have the same effect as
original signatures.
[Remainder of page ihtentionally left blank;signatures on next pageJ
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IN WITNESS of this Agreement, the parties have entered into this Agreement as of the year
and day first above written. -
"CONTRACTOR" "CITY"
ACADEMY ELECTRIC,INC., CITY OF ORANGE, a municipal corporation
a Califomia corporation
*By: By:
Printed Name: Mark A.Murphy,Mayor
Title:
*By: ATTEST:
Printed Name:
Title:
Pamela Coleman, City Clerk
APPROVED AS TO FORM:
Mary E. Binning
Senior Assistant City Attorney
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*NOTE: The City requires the following signature(s) on behalf of the Cvntractor:
-- (1) the Chairman of the Board, the President or a Vice President, AND (2) the
Secretary, the Chief Financial Officer, the Treasurer, an Assistant Secretary or an
Assistant Treasurer. If only one corporate officer exists oY one corporate officer
holds more than one corporate office,please so indicate. OR
-- The corporate officer named in a corporate resolution as authoriZed to enter into
this Agreement. A copy of the corporate resolution, certified by the Secretary close
in time to the execution of the Agreement, must be provided to the City.
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',�;� ", REOUEST FOII2 PROPOSAL
_ . ;;.
Pr000sal No.189-20
�''��c�} '�,��� ELECTRICAL TENANCE SERVICES
�:;
,... :r:
����;'
CTTY OF ORANGE �
COMMUNI7'Y SERVICES DEPARTMENT
230 E. Chapman Ave.
Otange,CA 92866
(714)7447274
nat�: n'l ay a, a o r 9'
Company/Firm Name: �c.a.c�err►y E 1 ec,rr►�c.� �n c-
Address: $b� .5• t�l rr+rh�op e- ST�eeT
O/'kn�e, CA- 9'.�t.�b5
Phone#: 7/Y—;a:S9-`il y3
E-mail Address: o�on e ctica.de.rn yel e,cTri�.ne.�'
Contact Name: j�o n a!d. B. Gen�r-�y
PROJECT NAME: Electricai Maiutenance Services
Location Addresses: Various City Pazk Faciliries
City Contact Name: Paul Miller-Park Maintenance Supervisor
Phone#: f 7I4)532-6472�office)
E-Mai1 Address: Qmiller(cr�,citvoforangc.org
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Exhibit A
Page 1 of 16 �
2.The City reserves the right to reject any contractor who they feel does not meet a qualifying work
experience or satisfying references.
3.The City reserves the right to reject at any time any or all proposals,or parts thereof,and to waive
any variances,technicalities and informalities which do not impair the quality,or performance
of the project.
4. Existing site amenities (ex. sidewalks, walls, tables, paving, etc.} are to be protected from all
construction and painting. Any damage to any existing site amenities will be repaired or
replaced at the contractor's expense to the satisfaction of the City of Orange.
5. The Contractor is to verify all dimensions and conditions at site prior to proposal and
construction.
6.T'he Contractor is responsible for inspecting and being aware of all site conditions.
� 20: �SPECirAL TNSTRUCTIONS:�'
The Electrical Maintenance firm is to incl�de within this reauest for nroposal the foliowing�
1. A cover letter that conforms to the following:
a. Signed by a person authorized to bind the firm contractually.
b. Provides the name,title,address,and telephone number of the individual to whom correspondence
and other contacts should be directed during the selection process.
c. Provides the name,tide,address,and telephone number of the individual who will negotiate with
the City and is authorized to contractually bind the firm.
2. Elecirical Maintenance Firm Information:
a. LegaI name of firxn and type of organization.
b. Valid Califomia landscape contractors license number.Also include any additional licensing and/or
certifications that demonstcate expertise or proficiency for services as described in tlus RFP.
c. Firm location(s)and phone number(s).
d. Date firm established.
e. Number of employees.
f. Name,position,summary of qualifications and related experience,and propased responsibilities of
the firm's project manager and key personnel on the proposed project team, including any
subcontracted positions. Submit team member resumes as an attachment.
g. List of equipment to be used by the firm that enables them to provide the renovation/installation
work as described within this RFP.
RFP PROP�SAL 5UIVIlVIARY:
The undersigned as proposer declares that he/she has carefuliy examined the location of the proposed
work, and hereby proposed and agrees, if the proposal is accepted, to do all work requia�ed to
compiete the said wurk for the price set forth. The undersigned has checked all words and figures
inserted in the RFP submittal,and understand that the City of Orange will make no allawance for
any error or omission on the part of the undersigned. The undersigned has thoroughly read and
understood a116 pages of this RF1'.
�Remarinder of page intentioi:ally left blank;signatures on next pageJ
. � Electrical Maintenance Proposal7
� Exhibit A
Page 2 of 16
THE CITY OF ORANGE RESERVES THE RIGHT,AND IS HEREBY GRANTED THE RIGHT, TO
REJECT .4NY AND ALL PROPOSERS, TO ACCEPT OTHER THAN THE LOWEST PROPOSAL,
AND TO WAIVE ANY RMALITY IN TI�PROPOSALS.
Authorized Signature �
PrintedName: �L.�arjcs�v� �. ��/�Ti�'�
Tifle: Ui Ce.,— P�e s�"r,�e�T
Name of Company: �Cc.o�C/►'!y E�e CT'/'��c-� ��t C.
State License Number and Classification Designation: ��,:�.$'y 1 G—�q
Executed this �+ r�� day of �o�,�o ,2019 at �/`r.,n California.
I
Electrical Maintenauce Proposal 8
Exhibit A
Page 3 of 16
ATTACHMEN'I'NO.1
PROPO5AL COST SU1VdMARY SHEET
The City awards contract based on$75,000 contract per year.The full amount is not guazanteed annually.
NAME OF PROP05ER: �/C-�t O�e/�'1 y �I e C'rN Cr� �C,.
PER PANEL COSTS:*
� Parks and Facilities(Per Panel)Yearly PM Service
�
Each main panel$ 9�pe OC�
Each sub panel $ �0�. ��
Santiago Hills Assessment District(SHAD)—Yearly PM Service
Each sub panel $ ��?. Q70 ',
I
HOLTRL�'1tATE5 FOR REPAIRS AND EMERGENCI'RESPONSE:Ho:irly Rates pertain to repair j
work and emergency respo►rses only and are not included in the preventative maintenance annual cost '
provided on this Proposal Sheet. i
�
Hourty Rates for Weekdays(Mon-Fri) 7 a.m.—4 p.m. $ �O. O C7
Hourly Rates for Weekdays(Mon-Fri) 4 p.m.—7 a.m. $ �33. 9�p
Hourly Rates for Wee[cends $ J�.3- �7(v
Hourly Rates for Emergency Service Calls $ � �J3, ��
Hourly Rates for Holidays $ � �0..�`�
Please attacli a list of holidays obse�ved by your ftrm.
Electrical Maintenance Proposal 9
. Exhibit A
Page 4 of 16
� A'FTACHMENT N(D.2
STA�'EMENT OF REQUIItED INFORMATION AND EXPERIENCE
The proposer is required to supply t6e fo�lowimg information. Additionai sheets nnay be attached if
necessary:
1. The proposer shall provide the following:
A.Company Name: �Cao�Crrf�,/ �IeCT'I'��GO ��C•
B.Type of Entity(for example, a Califo�•nia corporation): Cc�i�-� v�i'o.. C'or � raTio n
C.License Number: G� �.� �1
D.License Class: C-'—l0
E.License Expiration Da#e: d� �3 ��02 t�� 0
2. Number of years as a licensed contractor engaged in electrical maintenance work for public
agencies:�_
3. List at least three(3)public agencies or contracts for work similar in nature and scope to the work
for which this proposer is being submitted. Such work or contracts must have been performed or
under contract during the past five(5)years.
A. IVame: � 1 d� �,('�t
Address: d�3 O E'- C,Z1m.,p�+r�a.�t �'✓@,,.
City: O!'a/I�c_�?,.,,, State: �,'�. Zip:�'p �.$6 (o
U
Contact: �o Il ��u o'T Z,. Telephone: (71�d ) S3_� — e�'���/ , ;
Type of Project: Yo P�sa Pc4r1�( �/ec,T��c,q � .�m �h��ee�pl e/1 T..� i
i
Contract Duration: sZ0/'7— a.o/� - Annual Contract Amount:�1/ 7i 5�.3- �o i
B. Name: �/�r v o� ��I st.�C� �^'1 i
Address: �o O $, ��ta,�'►2i Y✓1 L3�vaQ• i
City rl+'10..h e 1 a�t't � State: c,�}'• Zip: �Z�c`30,� I
Contact:�eC/CS/ 6erw��o�ez. Telephone: (�� 7(�(�8`3I
TypeofProject: ��eGTF��C:aI �'rlGinren�nC�. c✓�� L��hr;r� /2ed���rs
Contract Duration:o�O/� � �.Od� Annual Contract Amount:'�3 O O�OO V„oo
� Electrical Maintenance Proposal 10
Exhibit A
Page 5 of 16
C. Name: __ C��ry o�r Ne�,,��o�r 13e�c�
Address: l 00 �..'�vl�G C /lTer
c�ry: Newporr ,Q e�c� sr�te: C.,4. z�p: �'z 66 v
Contact: }Zi�c.� SCo�'T Telephone: (`��) !o�/y-3o67
Type of Project: ��eC, !'1�� V�'l ai'nT �1GnCe� �c� �-��-/»;� ��'rS
Contract Duration:aC7 l 9 -'sZOvZ.U Annual Contract AFnount: �/U O�, O v o '�
4. If requested by the City of Orange, the Proposer shall fumish a notarized financial statement,
financial data, or other information and reference(s) sufficiently comprehensive to permit an
appraisal of the Contractor's current ftnancial conditions.
5. The Proposer shall check one of the following blank spaces, as the case may be. If the Proposer
does not check either box,it will be deemed that he has checked Box A:
A. �The undersigned DOES NOT INTEND to subcontract any portion of this project.
B. The undersigned INTENDS to subconhact a po�tion of this project to the following subcontractors.
(]Vote:P(ease refer to the Subletting and Subcontracting Fair Practices Act commencing at Section 4100 of
the California Public Contract Code for the portion of work for which subcontract disclosure is required
with the proposer.)
For each subcontractor to be used for the performance of work under this RFB,please identify the name of
the subcontractor, the contact person,address and telephone number, a description of the type of work to
be performed by each suUcontractor and the percentage that its work represents to the whole:
Elec�-ical Maintenance Proposal 11
-- Exhibit A -
Page 6 of 16
ATTACHMENT NO.3
CEI�TIFICATE OF NON-COLLUSION
[Note: This form must be completed,signed by an authorized representative of the proposing firm,
and returned with your propasal.]
Be it l�own that D o�1 a��- � • G e�rry (nazne),being first
duly swom, deposes and testifies that he/she is the V%Ce— P!`CAsi� f�JT
(relationship withproposing firm),of �C,o.o�er+7�,► �1 e.crri� , .�nc. (legal name
of proposing firm),making the foregoing proposal:
1. That the proposal tendered is not presented in the interest or on behalf of any undisclosed person,
persons,or other legal entity.
2. That no Councilman,o�cer,agent,or employee of the City of Orange is personally interested,directly
or indirectly,in the Contract,or the compensation to be paid thereunder.
3. That the proposal is genuine and not collusive or a sham.
4. That said proposer has not directly or indirectly or solicited any other proposer to submit a false or
sham proposal,nor colluded or agreed with any other proposer or person to submit a sham proposal,
nor colluded to prevent any other propdser or persons from proposing.
5. That said proposer has not in any manner,directly or indirectly,sought by agreement,communication
or conference with anyone to illegally limit or establish the proposal price of said or any other proposer,
not to similazly seek limit or establish any overhead,profit or cost element of such proposal price.
6. That said proposer has not sought to secure any advantage against the public entity awarding the
contract or anyone interested in the proposed contract. .
7. That said proposer has not directiy or indirectly submitted its proposal price,revea(ed any contents or
breakdown thereof or diwlged information or data relative thereto, paid and will not pay any fee in
connection therewith to any corporation, partnership, company, association, organization, proposal
depository,or to any member or agent thereof,or to any other individual except those with documented
financial interest with the proposer in his general business.
8. That all the above statements are true to the best of my knowledge.
[Remainder of page intentionally left blank;signatures o�i next pageJ
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Electrical Maintenance Proposal 12
Exhibit A
Page 7 of 16
p � � !
Name of Entity Submitting Proposal: �Cao(eM y E1 ecT',ra�t. ._�n c...
Type of Entity: _ �ct���'�l�/o,, t.'o►^b�tG-r�o h '
o �By:
Printed Name: , 1 'C. 11\ � �, �'Z. �
4 �
T���: res��.e�n�
�
�
�y: � /.�-
Printed Name: �o nw�a{ 13_ G�n,q-r",/
Titte: U+�ce- Pre.s�de��' /.Se cfe.rc,r v
Business Address: i��i� S. W��nrd�n�v e, S�-re.eT'
P��e � e.A�• 9 a$6�i
Telephone Number: �/`/--.Z.$9—9/`�3
Electrical Maintenance Proposal 13
Exhibit A
Page 8 of 16
cademy _
lec�x�ic, Inc.
� � License No. G10 662841
RFP No. 189-20 Correspondence and Contact Information
Donald B. Gentry .
Vice-President
864 South Winthrope Street
Orange,CA. 92869
Phone No: 714-289-9143
Cell No: 714-307-8284
Email: don(�aa,academyelectric.net
,C�� �-
Donald B.Gentry
Vice-President
Exhibit A
Page 9 of 16
- 864 S.Winthrope St. • P.O. Box 2364• Orange, CA 92859 • (714)289-9143 • FAX (714)289-9743
I
Company Data
A. The Offeror's legal name and address is Academy EIectric,Inc. at 864 South
Winthrope Street, Orange, CA 92869.
B. Tncorporated 1992 in the state of California.
C. President—Diane R. Gentry
Vice•President—Donald B. Gentry
D. Federal Employer I.D. Number is 33-0511153.
Sta.te Contractor's License Number is 662841 (C-10).
State DIR Number is l 0000Q2463.
E. Academy Electric,Inc. does not do nor has conducted business under a different
name.
F. Academy Electzic, Inc. has not failed or refused to complete any prior contracts.
Academy Electric, Inc. does not have any disputed claims, litigation or assessed
liquidated damages.
G. Academy Electric has been in business for 27 yeazs. However, Don Gentry has
provided required, equivalent or related services for 44 years.
Exhibit A
Page 10 of 16
Company Profile
Company Name:Academv Electric,Inc.
Business Name:Academy Electric,lnc.
Address for mailed funds:P. .Box 2364.Oran�e,CA 92859
Telephone Number:(714)289-9143 Facsimile Namber:�7141289-9743
Email Address:donC�a academvelectric.net
Length of time the firm has been in business:27 L+ear�
Length of time at current location:27 vears
Is your firm the sole proprietor doing business under a different name:No
If yes please indicate sote proprietors name and the name you are doing business under.N/A
Indicate your firm's federal tax-exempt I.D.number:33-05111-53
Is your firm incorporated:Yes State of Incorporation:California
Contractor license number:662841 Year Incorporated: 1992
DIR number: ]000002463
Regular business hours:Mondav Throu h Fridav 7•OOam to 3•30pm -
Regular holidays and hours when business is closed:Union reco�nized holidays Saturdays and Sundays
Contact's name in reference to this bid:Don Gentry
Telephone Number:(7141307-8284 Facsimile Number:f7I4)289-9743
Email Adclress:donna,academvelectric.net
Name of service manager:Don Gentry
Telephone Number.(714)307-8284 Facsimile Number:(714)289-9743
EmaiI Address:don ,academvelecfic.net
Name and telephona number of adminisirator to whom customer service problems should be directed:Don
Gen
Telephone Number:(7I4)307-8284
Name and telephone number of administrator to whom questions regarding accounts payable should be
directed:David GenW •
Telephone Number.(7141289-9143 Email Address:david(�a,academyelectric.net
In the event of an emergency or declared disaster,the foilowing information is required;
Name of Contact individuai during non-business hours:Don Gentry
Telephone Number:�14)639-9803 Facsimile Number:f7 1 41 284-9743
Email Address:dQnna,academvelectric.net Cell Number:(714)307-8284
Exhibit A
Page 11 of 16
Resumes and Qualifications of Offeror's PersonneI
Project Manager to be assigned to The City of Orange: Don Geniry .
197I-1975 United States Marine Corps
Avionics Electrician/Air Data Computer Tech
1975-1979 IBEW/JATC Joumeyman Wireman
Apprenticeship
1979 IBEW Journey.man's Test(Passed)
1977-1979 Santa Ana College
A.A. Industrial Electronics
1979-1981 Santa.Ana College
A.S.Industrial Electricity
1979-Present Foreman. Generai Foreman Superintendent Project Manager Contractor
12kV Dxstnbution Systems
Fire Alarm& Controls
Hydroelectric(5 Megawatt)Plant
Water Treatment Plants
Process Con�rols
Energy Management
Maintenance &Repairs
Oil Refinery and Storage Facilities
Central Plants
Motor and Pump Repairs
Design Build and Engineering
Cathodic Protection Systems
LED Lighting Retrofits
Electrical Switchboard and Panel PM's and Cleanings
Transformers,Motor Controllers and VFD's
Exhibit A
Page 12 of 16
Resumes and Qualifications of Offeror's Personnel
Journeyman Wireman to be assigned to The City of Orange: Bill R.Hilton
IBEW/JATC 5 Yeaz Apprenticeship
Sta.te Certification Exam
480 Volt Distribution Systems
Fire Alarm Systems
Process Controls
Maintenance&New Construction
Tenant Improvements&Remodel
Motor and Pump Repairs
Cathodic Protection Systems
Design Build and Engineering
LED Ligb.ting Retrofits
Electrical Switchboard and Panel PM's and Cleanings
Transformers,Motor Controllers and'Vk'D's
Troubleshooting and Repairs
�
1
Exhibit A .
Page 13 of 16
Response Time and Scheduling
Academy Electric, Inc. employs union labor and is signatory to all local unions in
Southern Catifornia Our employees have attended and graduated from a state certified
five yeaz apprenticeship and have passed the California State Certification Test for
Journeyman Wireman electricians.
Our response time to emergency call out requests is two hours or less.All other
- scheduled projects will be completed by the agreed to wozk schedule.
Academy Electric,Inc.employs five"full time"employees and will supplement any
additional manpower through the local union.
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' Exhibit A
Page 14 of 16
• a
xo�,aays
The followi.ng Holidays aze observed by Academy Electric,Inc.
New Yeaz's Day
Memorial Day
Fourth of July
Labor Day
Veteran's Day(November 11�')
Thanksgiving Day
Day after Thanksgiving -
Christrnas Day
Exhibit A
Page 15 of 16
Equipment
Aca.demy Electric, Inc. owns and maintains three fully equipped service trucks to perform
all necessary services and projects.
I
Exhibit A
Page 16 of 16
Compensation for ACADEMY ELECTRIC, INC. .
Electrical Maintenance Services
Four-Year Term
July 1, 2019 to June 30, 2023
Year 1: 7/2019 through 6/2020 Up to $75,000
Year 2: 7/2020 through 6/2021 Up to $75,000
Year 3: 7/2021 through 6/2022 Up to $75,000
Year 4: 7/2022 through 6/2023 Up to $75,000
Exhibit B
Page 1 of 1