09.01 District-based Elections Tentative Hearing ScheduleAGENDA ITEM
May 14, 2019
TO: Honorable Mayor and Members of the City Council
THRU: Rick Otto, City Manager
FROM: Gary A. Sheatz, 'ty Attorney
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REVIEW: City Manag r )Finance
1. SUBJECT
Tentative hearing schedule necessary for the City Council to adopt an ordinance
establishing district -based elections.
2. SUMMARY
Pursuant to California Elections Code Section 10010, Attachment A to this staff report
outlines the tentative hearing schedule referenced in Resolution No. 11155. The
schedule outlines the public hearing process required by law for the City Council to adopt
an ordinance establishing district -based elections.
3. RECOMMENDED ACTION
Receive and file proposed hearing schedule to establish district based elections.
4. FISCAL IMPACT
While there is no fiscal impact to the City by adopting the tentative hearing schedule, it is
a necessary step associated with the transition from at -large elections to district -based
elections. As the process. unfolds, a request for appropriation of funds will be presented
as needed.
5. STRATEGIC PLAN GOALS
Goal 2: Be a fiscally healthy community
a. Expend fiscal resources responsibly.
Goal 4: Provide outstanding public service
a. Obtain, implement, and evaluate public input into our services and programs.
6. DISCUSSION AND BACKGROUND
On April 23, 2019 the City Council adopted Resolution No. 11155 declaring its intent to
adopt an ordinance that establishes a district -based election system for the election of
city councilmembers beginning with the November 2020 election. As part of that
ITEM q • 1 1 5/14/2019
resolution, staff received authorization to retain a demographer and other qualified
experts to assist with the creation of the district maps in accordance with state law. Part
of this process requires the establishment of a tentative schedule of community meetings
and city council hearings. The community input received at the meetings will be used in
conjunction with demographic information to create draft City Council district maps for the
Council to consider.
Pursuant to California Elections Code Section 10010, Attachment A outlines the tentative
hearing schedule recommended by staff and the demographer. The first two community
meetings in June are informal and will be conducted prior to maps being drawn. These
two meetings must occur within 30 days of each other. Staff proposes holding the
meetings in the evening at Grijalva Park on June 13th and Shaffer Park on June 26tn
Subsequently, the demographer will present City Council with a report about the feedback
from the first two meetings and a recommendation for adopting districting criteria, in
addition to those legally required. The third hearing scheduled for the end of August is
the public hearing in which the proposed maps are presented by the demographer. At
that meeting, the City Council and the public will have an opportunity to provide input on
the proposed maps. Per state law, the maps must be made available for public review
seven days prior to this meeting. The fourth public hearing would occur when the
ordinance establishing district -based elections is presented to the City Council for first
reading. The fifth and final public hearing would be the second reading of the ordinance.
The proposed schedule is subject to change based on City Council direction. Once
adopted, staff will ensure that a link to the schedule is available on the City website.
7. ATTACHMENT
Attachment A
ITEM 2 5/14/2019
ATTACHMENT "A"
[Tentative Hearing Schedule to Establish District -Based Elections]
April 23
Council adopted resolution of intent
May 14
Council to consider public meeting schedule
June 13 (Thursday) 7:00 pm
Community Meeting / Public Hearing #1 held at
Grijalva Sports Center (368 N. Prospect Ave.)
June 26 (Wednesday) 7:00 pm
Community Meeting / Public Hearing #2 held at
Shaffer Park (1930 N. Shaffer St.)
July 9 (Regular Council Meeting)
Council receives report on feedback received at
first two community meetings and considers
districting criteria
August 27 (Special Council
Draft maps are presented and public input is
Meeting)
received / Public Hearing #3 (maps must be
made available to public 7 days prior)
September 10 (Regular Council
First Reading of Ordinance for Council Districts /
Meeting)
Public Hearing #4
October 8 (Regular Council
Second Reading of Ordinance / Public Hearing
Meeting)
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