03.23 Notice of Completion Bid No. 178-39 pF 01p;� :
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�:� l2 AGENDA ITEM :
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May:14, 2019 .
TO:` . Honorable Mayor and Members of the City Council:
THRU: : Rick Otto, City:Manager
FROM: Christopher Cash, Public.Works_Directo
REVIEW: City Manag Finance ��
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1 . : SUBJECT :
Contract Change Order No. t.and Finaf Acceptance of Bid No. 178:-39, W-685 University
of California, :l.rvine Medical Center Water Improvements. _
2. SUMMARY
This Contract Change Order: l and Final: Acceptance authorizes contract payment for
extra work at the agreed cost for the University of California, Irvine Medical:Genter VVater
Improvement Project in the amount of:$53,362. The work has been completed to the : :
satisfaction of#he Public:Works Department: ., : : : ,
3. RECOMMENDED ACTION
1: Appro�e Contract Change Order No. 1 and Final in the amount of $53,362 to.Big
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Ben Engineering, Inc: f:or:the additianai work.
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2. Accept fhe project as complete:and authorize staff. to file Nofice o . omp etion „
with the County Recorder.
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4. FISCAL IMPAGT
The total expenditure for this change order is $53,362, for a total project cost of$728,962,
and will be :funded in UCIMC Master Meter Program (18104j through Reimbursable
Capital Project (550).
5. ; , .STRATEGIC PLAN GOALS
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Goal 1: Provide for a safe comrnunity
b;: Provide and maintain infrastructure necessary to ensure the safety of the public.
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. Goal 4: Provide:oufstariding public s,ervice
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b: Provide facilities and services to meet customer expectations.
6. DISCUSSION AND BACKGROUND
In 2016, the City of Orange entered into an.agr.eement with the Regents of the.Univ.ersity
of California_ Irvine Medical Center (UCIMC) to complete the final water mast;er metering
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ITEM ,a3 � 05/14/2019
of the UCIMC main campus (Agreement No. 6301). As part of that agreement, UCIMC
agreed to provide $2,000,000 to cover the cost of the required metering and associated
water improvements in exchange for the City designing and constructing the
improvements along with the relinquishing of an unused on-site water tank to UGIMC.
The City Council awarded the project on August 14, 2018 to Big Ben Engineering, Inc.
The scope of work consists of installation of approximately 900 linear feet of new 16"
ductile iron water mains on Dawn Way and a new master meter assembly located along
The City Drive just south of Chapman Avenue and other appurtenances in accordance
with current water standards. Due to unforeseen utility conflicts and additional
requirements from the County of Orange during construction, extra work was required to
complete the project. This change order consists of time, labor, and material needed to
complete the installation of the proposed water main under several existing utilities in
Dawn Way. This Contract Change Order also includes the cost of providing slurry backfill
for the trench in Dawn Way as required by the County of Orange and repaving the County
parking lot where the new water main is going through. Staff has been negotiating with
Big Ben Engineering, Inc. on the change of scope of work and is recommending that the
City Council approve Contract Change Order No. 1 and Final in the amount of $53,362
and accept the project as complete and authorize staff to file Notice of Completion with
the County Recorder.
The original contract amount was $675,600. This Contract Change Order represents a
7.9% increase from the original contract amount bringing the final contract amount to
$728,962.
7. ATTACHMENT
• Contract Change Order No. 1 and Final
• Notice of Completion and Acceptance
ITEM 2 05/14/2019
�City of
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Public Works Department
CONTRACT CHANGE ORDER
PROJECT: University of California lrvine Medical Center Water Improvements
BID NO.;PROJECT NO. 178-39;W-685
CONTRACTOR: Bi Ben En ineerin ,Inc. Date: 5/2/2019
You aze hereby directed to make the herein described changes from the plans and specifications or do the followin�described work not included in the plans and specifications on this contract.
NOTE: This change order is not effective until approved by the City Engineer.
Descrip[ion of work to be done,an estimate of quantities,and prices to be paid. Sege�ate be[ween additional work at the contract price,ageed price and force account. Unless otherwise stated,rates
for rental of equipment cover orily such time as equipment is actually used and no allowance will be made for idle time.
The following work is added or deleted,as applicable,from the conhact as a change order in accordance with the provisions of Section 3 of the contract specifications. The method of payment shall
be as described for each item of this chan�e order. The following work is added or deleted,as applicable,from the contract as a change order in accordance with the provisions of Section 3 of the
contrac[specifications. The method of payment shall be as described for each item of this change order.
DESCRIP'TION UNIT iJNIT ORIGINAI. ORIGINAL CCO CCO Increase(Decrease)
NO. OF WORK PRICE DESCRIPTION QUANTITY AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT
Contract Chan e Order
� Tunnel undemeath Socal Edison $5,476.76 LS 0 $0.00 1 $5,476.76 0 $5,476.76
conduit to install hydrant lateral
Z Install two 22.5 degee bends to be $4,026.84 LS 0 $0.00 1 $4,026.84 1 $4,026.84
cleaz of existin as main
Extra deep installation to avoid
3 conflicts with existing gas,electrical& $8,882.05 LS 0 $0.00 1 $8,882.05 1 $8,882.05
tele hone conduits on Dawn Wa
4 Perfoan additional pothole for tie-in at $2 309.16 LS 0 $0.00 1 $2,309.16 1 $2,309.16
new master meter
5 Repair leak neaz tie-in at Dawn Way $3,182.28 LS 0 $0.00 1 $3,182.28 1 $3,18228
and Hos ital Fron[a e
Addi[ional work[o complete
6 connectiontoexistingl2-inchmainat $1,847.13 LS 0 $0.00 1 $1,847.13 1 $1,847.13
end of ro'ect
� Cut and cap existing 8-inch main at $Z�907.66 LS 0 $0.00 1 $2,907.66 1 $2,907.66
Boiler Plant
8 Repave parking lot per County's g�z pgg 06 LS 0 $0.00 1 $12,088.06 1 $12,088.06
re uirement
9 Backfill hench with concrete slurtyper $�Z 642.41 LS 0 $0.00 1 $12,642.41 1 $12,642.41
Coun 's re uirement
Total Chan e Order Items: $0.00 $53,362.35 $53,362.35
PROJECT TOTAL: $0.00 $53,362.35 $53,362.35
Original Contract Amount: $675,600.00 Original Contract Time: 90
�� New Contract Amount Including
Contract Change Order: $53,36235 Original Agrement Date: 8/14/2018 Date of City Council Approval:
Change from Original Contract
Amount in Percentage: 7.9% Original Completion Date: 1/7/2019 5/14/2019
Time Extension er the CCO herin: 1/22/2019
Chan e re uested b : Tuan Cao A roved:
Project Manager Ciry Engineer
A roved: A roved as to fotm:
City Manager(If Applicable) City Attomey
The compensation(time and wst)set forth in this Change Order constitutes the total compensation due to the Contractor,all Subcontractors,and all suppliers,for the work or change defined in this
Change Order,including all'unpacts on any unchanged work. By signing this Change Order,the Con7actor acknowledges and agees,on behalf of hunself,all Subcon[ractors,and all suppliers,tha[
the stipulated compensation includes payment for all work contained in this Change Order,plus all payment for the inteRuption of schedules,extended overhead costs,delays,and all impacts,ripple
effects or cumulative impacts on all other work under this Contract. The sigiing of this Change Order shall indicate that the Change Order constitutes a full mumal accord and satisfaction for the
change and[hat the time and/or cost under the Change Order consti[utes the total equitable adjustrnent owed the Conlractor,all Subcontractors,and all suppliers,as a result of the change.The
Conuactor,on behalf of himself,all Subcontractors,and suppliers,agrees to waive all rights,without exception or reservation of any kind whatsoever,to file any further claim or request for equitable
adjustment of any type,for any reasonably foreseeable cause that shall arise out of or as a result oF this Change Order or the unpact of this Change Order on the remainder of the work under this
Contract.
We,the undersigied Contractor,have given careful consideration to the change proposed and hereby agee,if this proposal is approved,that we will provide all equipment,fumish all materials,except
as may otherwise be noted above,and perfomt all services necessary for[he work above specified,and will accept as full payment,includino all overhead and bonds.Therefore the prices aze shown
above.
Acce tance Da[e: Contractor:
g ; Title:
If the Contrac[or does not sigiify acceptance of this order,his attention is directed to the requuements of the specifica[ions as to proceeding with the order work and filing a written protest wi[hin the
time therein speciFied.
RECORDING REQUESTED BY AND
WHEN RECORDED MAIL TO:
City of Orange
300 East Chapman Avenue
Orange,California 92866
Attention: City Clerk
[Space above this line for Recorder's use only.J
THIS DOCUMENT IS RECORDED AT THE
REQUEST AND FOR THE BENEFIT OF THE CITY
OF ORANGE AND IS EXEMPT FROM THE
PAYMENT OF A RECORDING FEE PURSUANT
TO GOVERNMENT CODE SECTIONS 6103 AND
27383.
NOTICE OF COMPLETION AND ACCEPTANCE
NOTICE IS HEREBY GIVEN that work on that certain public work and improvements known as "University of
California, Irvine Medical Center Water Improvement Project(Bid No. 178-39; W-685)" (herein referred to as the
"Project"),for the owner,the City of Orange,a municipal corporation(herein referred to as the"City"),whose address
is 300 E.Chapman Avenue,Orange,CA 92866,was completed and accepted by the City Council of the City of Orange
on May 14, 2019 at a regular meeting of its members, at which a quorum was present and acting throughout. The
contractor who performed(or caused to be performed)said'public work and improvements was Big Ben Engineering,
Inc.,a California corporation,with its principal office at 4790 Irvine Boulevard,#105-404,in the City of Irvine, State
of California.
The name of the surety on the Labor and Material Bond for the Project is The Ohio Casualty Insurance Company
(Bond No.024067887)in the amount of$776,940.00.
DATED as of the 14`�'day of May 2019. CITY OF ORANGE,a municipal corporation
By:
Mark A.Murphy,Mayor,City of Orange
STATE OF CALIFORNIA
COUNTY OF ORANGE
I, Mark A. Murphy,Mayor of the City of Orange, state that I have read the foregoing document, know the contents
thereof,and that the facts therein stated are true of my own knowledge. I hereby declare under penalty of perjury that
the foregoing is true and correct.
DATED as of the 14h day of May 2019 at Orange,California.
Mark A.Murphy,Mayor,City of Orange
I,Pamela Coleman, City Clerk for the City of Orange,hereby attest that Mark A. Murphy is known to me to be the
Mayor of the City of Orange and known to me to be the persori who executed the within instrument on behalf of said
municipal corporation,and acknowledged to me that the City of Orange executed the same.
Pamela Coleman,City Clerk,City of Orange