03.16 State Emergency Services Funds May 2019 ��F-�R9
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May 14, 2019
TO: Honorable Mayor and Members of the City Council
THRU: Rick Otto, City Manager
FROM: Doug Fackiner, Fire Chief �� _
REVIEW: City Manag Finance���✓
1 . SUBJECT
Appropriation of $777,627.06 in State of California Office of Emergency Services funding
received.
2. SUMMARY
Costs for strike team and individual overhead deployments represent non-budgeted
expenditures for the Fire Department. These costs are reimbursed by the State of
California Office of Emergency Services at a later date. The Fire Department recently
received reimbursement payments for the following amounts:
Cranston Fire $123,693.92
Hill Fire 11,792.89
Hirz Fire 28,628.51
Camp Fire 26,953.78
Holy Fire 50,229.15
South Fire 6,217.99
Mendocino Fire 530,110.82
Total: $777,627.06
Following the receipt of these payments, funds need to be appropriated into the
appropriate expenditure accounts for Fiscal Year 2018-2019.
� 3. RECOMMENDED ACTION
1. Accept into the City's revenue budget$777,627.06 in strike team reimbursement funds
from State of California Office of Emergency Services, within the following project
numbers:
ITEM 3• �� � 05/14/2019
Description of Incident Project Revenue Amount
Reimbursement Account
Cranston Fire 40197 $123,693.92
Hill Fire 40207 11,792.89
Hirz Fire 40201 28,628.51
Camp Fire 40208 26,953.78
Holy Fire 40200 50,229.15
South Fire 40191 6,217.99
, Mendocino Fire 40198 530,110.82
Total: $777,627.06
2. Authorize the appropriation of $755,351.82 in the following expenditure account
number 100.3021.50221, General Fund —Overtime-Safety, within the project numbers
and amounts as follows:
Description of Expenditure Project Expenditure Amount
Account
Cranston Fire 40197 $123,361.86
Hill Fire 40207 11,792.89
Hirz Fire 40201 26,792.00
Camp Fire 40208 25,929.04
Holy Fire 40200 48,863.28
South Fire 40191 6,217.99
Mendocino Fire 40198 512,394.76
Total: $755,351.82
ITEM 2 05/14/2019
3. Authorize the appropriation of$22,275.24 in the following expenditure account number
100.3021.53860, General Fund — Strike Team Expenditures, within the project
numbers and amounts as follows.
Description of Expenditure Project Expenditure
Account Amount
Cranston Fire 40197 $332.06
Hirz Fire 40201 1,836.51
Camp Fire 40208 1,024.74
Holy Fire 40200 1,365.87
Mendocino Fire 40198 17,716.06
Total: $22,275.24
4. FISCAL IMPACT
Upon appropriation, funds will be available to reimburse the costs of Fire Department
safety overtime and travel expenditures for these incidents as follows:
100.3021.50221, General Fund — Overtime-Safety $755,351.82
100.3021.53860, General Fund — Strike Team Expenditures 22,275.24
Total: $777,627.06
5. STRATEGIC PLAN GOALS
Goal 1: Provide for a safe community
a. Provide staffing and resources to deliver services that ensure public safety.
6. DISCUSSION AND BACKGROUND
The Fire Department is a party to a state-level agreement with The California State Office
of Emergency Services (Cal-OES) to provide fire and emergency assistance to state and
federal fire agencies. This agreement is managed by Cal-OES and referred to as the
California Fire Assistance Agreement (CFAA). Under this agreement, Orange City Fire
Department generally provides resources two different ways: Strike Teams and Individual
Overhead.
Strike team deployments involve an Engine Company or Battalion Chief or Deputy Chief
responding with their vehicle as part of a multi-agency team to an incident. Individual
Overhead resources respond to fill a specific role for an incident, such as Safety Officer
or Line Emergency Medical Technician (EMT). Following the return from one of these
incidents, reimbursement paperwork and invoices are submitted by the Fire Department
to Cal-OES. The additional funds, if appropriated, will reimburse Fire Department
overtime and travel expenditures incurred during these incidents.
7. ATTACHMENTS
None.
ITEM 3 05/14/2019