03.18 Metrolink Parking Lot Restoration Change Order 1 �p��1t9
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*��� �;a AGENDA ITEM
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ti����e.ti GA�`�
� April 9, 2019
TO: Honorable Mayor and Members of the City Council
� THRU: Rick Otto, City Manager
FROM: Christopher Cash, Public Works Directo
REVIEW: City Manager Finance
1. SUBJECT
Contract Change Order No. 1, Bid No. 189-15, SP-4079 Metrolink Parking Lot Restoration
2. SUMMARY �
This Contract Change Order authorizes contract payment for extra work at the agreed
cost for the Metrolink Parking Lot Restoration Project in the amount of$92,960.
3. RECOMMENDED ACTION
Approve Contract Change Order No. 1 in the amount of $92,960 to FS Contractors, Inc.
for the additional work.
4. FISCAL IMPACT �
The total expenditure for this change order is $92,960, for a total project cost of$235,705,
and will be funded in Metrolink Parking Lot Restoration (20372) through Merged 2008
Tax Exempt Bonds (954).
5. STRATEGIC PLAN GOALS
Goal 1: Provide for a safe community
b: Provide and maintain infrastructure necessary to ensure the safety of the public.
Goal 4: Provide outstanding public service
b: Provide facilities and services to meet customer expectations.
6. DISCUSSION AND BACKGROUND
The Old Towne West Metrolink Parking Structure is now open to the public, and the City
is currently implementing the next phase which involves the restoration of the existing
ten-space parking lot that was used by the contractor for construction staging.
The City Council awarded the Metrolink Parking Lot Restoration Project on February 12,
2019, to FS Contractors, Inc. The project was originally bid to resurface the existing
surface parking lot with asphalt concrete. Upon the opening of the Parking Structure on
February 19, 2019, staff reassessed the existing conditions of the Metrolink Parking Lot
ITEM 3 .�g 1 04/09/2019
and concluded that it is necessary to reconstruct the parking lot with concrete pavement
to match the concrete finish of the new Parking Structure surface parking lot. The concrete
pavement costs more, but has a longer service life and requires less maintenance. Staff
has been negotiating with FS Contractors, Inc. on the change of scope of work and is
recommending that the City Council approve Contract Change Order No. 1 in the amount
of $92,960 for the concrete substitution.
The original contract amount was $142,745. This Contract Change Order represents a
65.1% increase from the original contract amount bringing the final contract amount to
$235,705.
7. ATTACHMENT
• Contract Change Order No. 1
ITEM 2 04/09/2019
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-- City of _ .
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Rublic Works Department
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GONTRACT CHANGE ORDER NO.1
PROJECT:' :.� : Metrotink Perldng Lot Restoration.�� . � �
PROJECT NO: Bid No.189-15;SP-0079
CONTRACTOR: F.S.Contractors,Inc. - Dete:-' 3/19/2019
� You aze heceby directed[o mike the hetein described changes&om the plaos and specifieations or do th�e following described work not included in tlie plans aud specifica6ons�on�this bonhact.
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N01'E: This chenge order is not eBecflve antil epproved by the City CouncII.
DescripHon of work to be done,an estimate of quautiHes;and prices to be paid.:Segregate between additional work at the conhacf price,agreed price and force account. Unless othenvise stated;rates '
for reatal of equipment cover only such.time as equipment is actually used and no allowance will be made for idle time.
� � The following work is added or-deleted,as applicable,from ihe oanliaot as'a chenge order in acwrdance with ttie provisions of Section�3 of the eontiact specificafions. The metliod of�payment shall be ' �
.. as described for each item of this change order. The following work is added or deleted,as.applicable,from the contract as a change order in eccordanee.with the provisions of Seetion 3 of tha conhact
specifications. The method of payment sliall be as described for each item of this change order.
DESCRIPTION UPIIT UNIT ORIGINAL - ORIGINAI. FINAL QUANTITY Iucrease(Decrease)
O. OF W.ORK. : PRICE: :'..DESCRIPTION QUANTITY'. AMOUNT QUANTITY . ', AMOUNT QUANTITY : . .AMOUNT
Asphalt ConcretelSubgrade Removal � �
3 $150.00 CY 20 $3,000.00 145 $21,750.00 125 $18,750.00 -
nclassified Ezcavatio¢
' Cold Plane 2"Asphalt Concrete
4 Pavement $10.50 , , SY 490 $5,145.00 0 „$0.00 (490), ($5;145.00)
5 haltConeretePavement $210.OQ. TON 90_ $18,900.00 8: $1;680.00 82 $17,220.W
6 ConstructModified"Type B-1",Ciab $35.00 LF . . 200 $7,000.00. IIS $4,025.00 (85) ($2,475.00).
er C00 Std'Y17,6"Chrb Face
Remove end Replace Concrete Alley:
� GutterPerC00Std113 $12.00 SF 650 $7,800.00 0 $0.00 (650) ($7,800.00): _ ;
.. . .. Coastuc[8"1LickP:C.C.Pavement .. . . .. . . . .. .. .
15 with 3.59c3.5 5carelines,10.5k10:5' $18.00 SF 0= $0.00 5,500 $99,000.00 5;500 $99,000.00
Conccete Panels
Constiuct Standard Gtiub and Gutter Per
16 COO.Std128, eA $35:00 LF 0 $0.00 BS $2,975:00 85 $2,975.00. :
� Construct Standard Concrete Guttecs '� � � � � � �' � �
L7 — $35.00 LF 0 $0.00 5 $175.00 ' ' S $175.00 '
Per C00 Std.127,:T e B :.. ..
Construct 8"17tick Colored P.C.C.
18 Pavement with 3.5'x3.5 SCorelines, $Z0.00 : - SF 0 ' $0.00 260' $5;200.00 260 ' $5,200.00
lU.5k10.5'Conccete Panels
PRO.TECT TOTALc ' . 592,960.00
Original CoutraM:Amouut:: ' 5142,745.00 : Ori�nel Contract Time: 30
New Contract Amount Including Date of City Council Approvai(If.
Contract Ghange Orders: $235,705.00 Original Agrement Date:: 2/12/Z019 Applicable)
Chenge from Original Contrect 4!9/2019
Amomt'in Percentage: 65.1%_ Origival Completiou Datec 4/17/2019
Time Ertension er the CCO:
Chan re uested b : A roved:
' Project Manager. . . . . . .. . . ' . ' City Engineei - .. . . . . . .. .
roved: - � - � A rovcd as to form: �
' City Manager(If Applicable)' . . .. ' . . . . .. . . . ' City Attomey ' . _ � .
� The eompensadou(time and cost)se[forih in tliis�Changc Order consdtutes the totai eoaipensaHon due to[he Contractor,all Su6conhacrors,and all suppliees,for the work or change defined in this
� Change Ordey ineluding all impacts on any unchanged viork By signing this Change Ocder,the Conhactor aclmowledges and 8grees,on behalf of himself,a1CSubcOntractors,and all suppliecs,that the.
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� , stlpulated compcnsatian includcs payment for all work confaincd in this Change Order,plus all paymcnt for Ihe in[ccrupHon af schcdulcs,extendcd ovenc�ad costs,dclays;and all impac[s,ripplc cfTccts
� or cumulative impacts dn all other work under tlils CoetracG 1'he,signing of this Change Order shall indieafe that the Change Order consfitutes a fulCmutual accord and satisfacHon for the change and � .
� that the timc and/or cost imdeC thc Changc Ordcr constitutcs the lotal cqtiitable adjustment owcd the Coniiactor,all Subcontractors,and all'supplicis;as a resull of thc changc.Th"e Contractor,on behalf � �
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of himsclf,all Subcontractars,and suppliccs,agmcs to waive all rights,without exccpfion orccscrvafion of any Idnd whatsaever,ro filc any fuAhcr claim or rcquest for cquitable adjus�ent of any typc,. .
for eny reasonebly�foreseeable cause tha[shall�arise�ouE of or as a result of this Change Order,or the impact of this Chenge Ordei on ihe remainder of the work under this Contract. �,
� . . '. We,the undersigned Contrattor,havc�givcn cazeful consideration�to.th'c change proposcd and hereby agrec;if this proposal is approvcd,tliat.we.will provide all cquipmen[,:fumish all matcrials,except as ' .
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may othenvise be noted above,and perfonn�all secvices�necessary for ihe work above specified,and will accept as full payment,including all overhead and bonds.l'herefore the prices are shown above.�
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Acceptance Date: � Contracror.
B : TiNe: .
If the Contractor does not signify acceptance of this�order,his attention is directed to the requirements of the specifications as.to pcoceeding with the order work and filing a written protest wilhin the ��
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Hme therein specified. � � � � � - � - � �
CITY COUNCIL MINUTES APRIL 9, 2019
3. CONSENT CALENDAR(Continued)
3.18 Contract Change Order No. 1, Sid No. 189-15, Metrolink Parking Lot Restoration.
(A2100.0; AGR-6739.1)
ACTION: Approved Contract Change Order No. 1 in the amount of $92,960 to FS
Contractors, Inc. for the additional work.
3.19 Purchase and installation of a modular office and electrical improvements for the
Department of Public Works,Water Division. (C2500.P; AGR-6758)
ACTION: 1)Approved the Sales Agreement and Site Services Agreement for the purchase,
installation, and electrical improvements of a new modular office from Mobile Modular
Management Corporation for $173,608, and authorized the Mayor and City Clerk to
execute on behalf of the City; and 2) Authorized the appropriation of$82,983 from the
Water Fund unreserved fund balance to expenditure account number
600.8041.56020.18934, Water Fund—Field Supervisor's Office.
3.20 Purchase of vehicle parts and labor service from Iry Seaver BMW, Inc. and Quinn
Company as sole source vendors. (C2500.M.7)
ACTION: 1)Approved the purchase of parts and labor from Iry Seaver Motorcycles in the
amount of$45,000;and 2)Approved the purchase of parts and labor from Quinn Company
in the amount of$50,000.
3.21 General Plan Annual Progress Report to the State of California. (C2500.G.2.0)
ACTION: Received and�filed the 2018 General Plan Annual Progress Report for submittal
to the State.
(ITEM REMOVED AND HEARD SEPARATEL�
3.22 Temporary closing of sections of public streets for approved special events.
Resolution No. 11143. (54000.5.4)
A Resolution of the City Council of the City of Orange approving additional temporary
closure of sections of public streets for a special event and revising an existing approved
closure.
Councilmember Nichols asked about the May 4 Festival Parade's impact on the Orange
Public Library. Economic Development Manager Susan Galvan stated that staff is working
with the Library to secure alternative parking options in the surrounding area. Notices of
the changes will be advertised to the public through the City's website and Chamber of
Commerce.
MOTION —Nichols
SECOND —Alvarez
AYES —Alvarez, Murphy,Nichols, Monaco
Moved to approve Resolution No. 11143 authorizing the closure of municipal parking lots
and temporary suspension of neighborhood permit parking restrictions for certain events
and dates occurring in Fiscal Year 2019-2020.
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