03.13 CA Office of Emergency Services Appropriation 4-9-19 o� o�i`
c�::apppqqT"�(Y^. �
U,~,~A�aG FO,';M•
��` ���a A GENDA ITEM
t ,_
ti�`�,q�,�s.,�r��°�
��0�►�°P� April 9, 2019
TO: Honorable Mayor and Members of the City Council
THRU: Rick Otto, City Manager
FROM: Doug Fackiner, Fire Chief �j�'
REVIEW: City Mana er� Finance ���
1 . SUBJECT
Appropriation of $544,382 in State of California Office of Emergency Services funding
received.
2. SUMMARY
Costs for strike team and individual overhead deployments represent non-budgeted
expenditures for the Fire Department. These costs are reimbursed by the State of
California Office of Emergency Services at a later date. The Fire Department recently
received reimbursement payments for the following amounts:
Slinkard Fire $17,441.01
Sawmill Creek Fire 44,122.06
Aliso Fire 73,621.31
County Fire 77,292.78
Skyline Fire 36,318.20
Mendocino Complex Fire 295,586.64
Total: $544,382.00
Following the receipt of these payments, funds need to be appropriated into the
appropriate expenditure accounts for FY 2018-19.
3. RECOMMENDED ACTION
1. Accept into the City's revenue budget $544,382 in strike team reimbursement funds
from State of California Office of Emergency Services, within the following project
numbers:
ITEM 3 � �3 1 04/09/2019
Description of Incident Project Revenue
Reimbursement Account Amount
Slinkard Fire 40166 $17,441.01
Sawmill Creek Fire 40168 44,122.06
Aliso Fire 40190 73,621.31
County Fire 40192 77,292.78
Skyline Fire 40196 36,318.20
Mendocino Complex Fire 40198 295,586.64
Total: $544,382.00
2. Authorize the appropriation of $522,680.69 in the following expenditure account
number 100.3021.50221, General Fund —Overtime-Safety, within the project numbers
and amounts as follows:
Description of Expenditure Project Expenditure
Account Amount
Slinkard Fire 40166 $17,341.01
Sawmill Creek Fire 40168 43,611.04
Aliso Fire 40190 73,605.91
County Fire 40192 73,969.66
Skyline Fire 40196 36,282.49
Mendocino Complex Fire 40198 277,870.58
Total: $522,680.69
3. Authorize the appropriation of$21,701.31 in the following expenditure account number
100.3021.53860, General Fund — Strike Team Expenditures, within the project
numbers and amounts as follows.
ITEM 2 04/09/2019
Description of Expenditure Project Expenditure
Account Amount
Slinkard Fire 40166 $100.00
Sawmill Creek Fire 40168 511.02
Aliso Fire 40190 15.40
County Fire 40192 3323.12
Skyline Fire 40196 35.71
Mendocino Complex Fire 40198 17,716.06
Total: $21,701.31
4. FISCAL IMPACT
Upon appropriation, funds will be available to reimburse the costs of Fire Department
safety overtime and travel expenditures for these incidents as follows:
100.3021.50221, General Fund - Overtime-Safety $522,680.69
100.3021.53860, General Fund — Strike Team Expenditures 21,701.31
Total: $544,382.00
5. STRATEGIC PLAN GOALS
1. Provide for a safe community.
a. Provide staffing and resources to deliver services that ensure public safety.
6. DISCUSSION AND BACKGROUND
The Fire Department is a party to a state-level agreement with The California State Office
of Emergency Services (Cal-OES) to provide fire and emergency assistance to state and
federal fire agencies. This agreement is managed by Cal-OES and referred to as the
California Fire Assistance Agreement (CFAA). Under this agreement, Orange City Fire
Department generally provides resources two different ways: Strike Teams and Individual
Overhead.
Strike team deployments involve an Engine Company or Battalion Chief/Deputy Chief
responding with their vehicle as part of a multi-agency team to an incident. Individual
Overhead resources respond to fill a specific role for an incident, such as Safety Officer
or Line Emergency Medical Technician (EMT). Following the return from one of these
incidents, reimbursement papenrvork and invoices are submitted by the Fire Department
to Cal-OES. The additional funds, if appropriated, will reimburse Fire Department
overtime and travel expenditures incurred during these incidents.
7. ATTACHMENTS
None.
ITEM 3 04/09/2019
CITY COLTNCIL MINUTES APRIL 9, 2019
3. CONSENT CALENDAR(Continued)
3.13 Appropriation of $544,382 in State of California Office of Emergency Services
funding received. (C2500.H)
ACTION: 1) Accepted into the city's revenue budget $544,382 in strike team
reimbursements from State of California Office of Emergency Services and authorized the
appropriation of$544,382 to the following expenditure account numbers:
100.3021.50221, General Fund—Overtime-Safety $522,680.69
100.3021.53860, General Fund—Strike Team Expenditures 21,701.31
$544,382.00
3.14 Final Acceptance of Bid No. 189-04; Exterior Painting at the Main and Branch
Libraries; and authorization to file Notice of Completion with the County Recorder.
(A2100.0; AGR-6653)
ACTION: Accepted Exterior Painting at the Main and Branch Libraries project as
complete; and authorized the Mayor and City Clerk to execute the Notice of Completion.
3.15 Claims for Damages. (C3200.0)
ACTION: Denied the following claims for damages and referred to City Attorney and
Claims Adjuster:
a. Octavio Fletes
b. Mercury Insurance a/s/o Jessica Patsos
c. Eleanor Somers
d. Mark Somers
e. Kelly Alcala
f. Allstate Insurance a/s/o Oscar and Teresa Brandi
g. Mercury Insurance a/s/o Miguel Barrios
3.16 Award of Contract to All Cities Engineering,Inc.for Community Development Block
Grant Americans with Disabilities Act Wheelchair Access Ramps at Various
Locations Project Fiscal Year 2018-19; Bid No. 189-21. (A2100.0; AGR-6754)
ACTION: Awarded the contract in the amount of$207,910 to All Cities Engineering,Inc.
of Jurupa Valley, California and authorized the Mayor and City Clerk to execute on behalf
of the City.
3.17 Award of Contract to All American Asphalt for Annual Pavement Maintenance at
Various Locations Project Fiscal Year 2018-19;Bid No. 189-23.(A2100.0;AGR-6755)
ACTION: 1) Authorized the transfer of $275,000 from 263.5011.56330.20187, Tustin
Street Rehabilitation to 263.5011.56330.13120, Pavement Management Program; 2)
Awarded the contract in the amount of$5,369,997 to All American Asphalt of Corona,
California and authorized the Mayor and City Clerk to execute on behalf of the City; and
3)Authorized the City Manager to approve contract change orders up to 5%of the contract
amount.
PAGE 6