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03.10 Advertise Bids Annual Sewer Line Replacement FY19 _ .. _.. _ _ _. .. _.. _ _ _ . _ .. _ .. . OF _ _._..._ t�.�- � ..,,j, : ; aaPo�r� '�,•1y`.'G PO`•� �: :� :� :. �: :' :� :. �: :� :� :. �: :' : : : :..�� � . *1 :.� `� � . .�: : � ��:;,. : ��= A GENDA ITEM � :� tic��.:.:?!�,i s.,a�:{;�° : :. .: F�o���Py March 12.�.2019 T.O;: Honorable Mayor and Members of the City Council:. . THRU: : Rick Otto,:City:Manager FROM: CHristopher Cash, Public Works.Director REVIEW: City Manag r inance���� 1 : SUBJECT Approval of:: pfans and: specifications for S=24.0; Annual Sewer : : :Line Replacem:en .Maintenance, af:Various Location:s Project Fiscal: Year 2018-2:Q1:9 and - authorization to advertise Bid No. 189=26. 2. SUMMARY _ Plans and specifications have been completed and the.projecf is ready to be advertised .. : for bids. The total ; estimated construction cost: including 15%::contingencies and construction engineering:is. 1,960,000. _ 3. RECOMMENDED ACTION Approve plans.and specifications and authorize adeertising for bids.for the Annual Sewer Line Replacement/Maintenance at Various. Locations Project Fiscal.Year 2018-20:19: _ . 4: FISCAL IMPACT The total expenditure for this :project is $1;96Q;000 and will be #unded in Sewer Line Maintenanee/ Replacement (15508) through.Sewer Const,ruction (:520).. � 5. STRATEGIC PLAN .GOALS - Goal 1: :Provide for a safe community b: Provicie and maintain infrastructure:necessary to ensure the sa ety o ;t e pu ic. Goal 4: Provide outstanding public service „ b: Provide facilities and services to meet customer expectations. ITEM: • � 03/12/2019 6. DISCUSSION AND BACKGROUND The City prepared the Sewer Collection System Master Plan update in 2012 as a planning tool to mitigate potential cumulative impacts to the sewer collection system from the City's 2010 General Plan. The Sewer Master Plan identifies projects that replace the aging sewer infrastructure, pipes that are structurally deficient, and pipeline capacity improvements. In addition to the Sewer Master Plan, engineering staff coordinates with the maintenance department to ensure that field observations of the sewer hotspots and localized failures are identified and addressed as part of the Capital Improvement Program. The identified locations usually require a higher than normal level of maintenance for several reasons but generally due to offset joints, tree roots, broken sections, or being undersized. Public Works has prepared plans and specifications to fix these problems by replacing approximately 3,640 linear feet of existing 6" lines with 8" clay lines and approximately 1,930 linear feet of existing 8" lines with 8" clay lines and reconnect the service laterals. The total estimated construction cost including 15% for contingencies and construction engineering is $1,960,000. Construction is scheduled to begin in June 2019 and is expected to be completed within 120 calendar days. The proposed sewer replacement is categorically exempt from the provisions of the California Environmental Quality Act (CEQA) under CEQA guidelines Section 15301 "Existing Facilities" Class 1 (b). The Notice of Exemption will be filed with the County Recorder's Office upon Council's approval of the plans and specifications. 7. ATTACHMENT • Location Maps ITEM 2 03/12/2019 S-240 Sewer Line Replacement/Maintenance . � , ; i' , �; �I�r� ��, � ?� 11?I 1 I �i �^���� $ ' � � � ,'� �, ..:�.. ,� - ---J �; a a �6 ;,��;����'� .�,, ___ i �i ' � �� 1 ., I ��W� I , � Y �� .. � � �y � I ��� .�Q�✓ �ie/� ' � I � i � 61g 614� � I I�� � �� �`� � � � 59� 0 . 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' � ' �� � � -1( I � 2 �� LCI i_� ^ � I ' �T I I I 12X�� ,2�n1_:f il �I ��. v6i..�''I `nl �I June 8,2018 1:3,200 0 o.oa o.07 a�ami 0 0.05 0.1 0.2 km Public Works CITY COLTNCIL MINUTES MARCH 12,2019 3. CONSENT CALENDAR(Continued) 3.7 Appropriation of $17,786 in designated emergency preparedness grant funding received. (C2500.I� ACTION: Accepted into the City's revenue budget $17,786 in emergency prepazedness grant funds from the County of Orange; and authorized the appropriation of$17,786 in the following expenditure account number 1003021.5022130113, General Fund—Overtime —Safety—EMPG Grant 2018. 3.8 Annual renewal of Laserfiche Document Management Sofrivare from ECS Imaging, Inc. (A2100.0; AGR-6545) ACTION: Approved the annual license renewal for Laserfiche Rio from ECS Imaging, Inc., of Riverside, California in the amount of$37,750. 3.9 Approval of plans and specifications for Annual Slurry Seal at Variaus Locarions Project Fiscal Year 2018-2019, Bid No. 189-24; and authorizarion to advertise for bids. (54000.5.'n ACTION: Approved plans and specifications and authorized advertising for bids for the Annual Slurry Seal at Various Locations Project Fiscal Yeaz 2018-2019. 3.10 Approval of plans and specifications for Annual Sewer Line Replacement and Maintenance at Various Locations Project Fiscal Year 2018-2019, Bid No. 189-26; and authorization to advertise for bids. (C2500.M.3) ACTION: Approved plans and specifications and authorized advertising for bids for the Annual Sewer Line Replacement/Maintenance at Various Locations Project Fiscal Year 2018-2019. 3.11 Final Acceptance of Bid No. 189-02; LS-1 City Owned Streetlight LED Conversion Project; and authorization to Sle Notice of Completion with the County Recorder. (A2100.0; AGR-6645) ACTION: Accepted LS-1 City Owned Streetlight LED Conversion Project as complete; and authorized the Mayor and CiTy Clerk to execute the Notice of Completion. 3.12 Approval of the transfer of funds for the Community Development Block Grant Tularosa Neighbarhood and West Palmyra Avenue Street Rehabilitation Project, Fiscal Year 2017-2018, Bid No. 189-12. (C2500.J.1.1) ACTION: Authorized the transfer of $31,291 from 310.9645.5633030095, Tulazosa Neighborhood Street Rehabilitation to 310.9645.56330.30094, West Palmyra Avenue Rehabilitation. PAGE4