03.09 Advertise Bids Annual Slurry Seal FY19 FO
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*',l .�a AGENDA ITEM
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`'���°' March 12, 2019
TO: Honorable Mayor and Members of the City Council
THRU: Rick Otto, City Manager
FROM: Christopher Cash, Public Works Director
�/
REVIEW: City Mana r Finance ��
1. SUBJECT
Approval of plans and specifications for SP-4081; Annual Slurry Seal at Various Locations
Project Fiscal Year 2018-2019 and authorization to advertise Bid No. 189-24.
2. SUMMARY �
Plans and specifications have been completed and the project is ready to be advertised
for bids. The total estimated construction cost including contingencies and construction
engineering is $540,000.
3. RECOMMENDED ACTION
Approve plans and specifications and authorize advertising for bids for the Annual Slurry
Seal at Various Locations Project Fiscal Year 2018-2019.
, 4. FISCAL IMPACT
The total expenditure for this project is $540,000 and will be funded in Pavement
Management Program (13120) through:
Gas Tax (272) $130,000
Measure M2 (263) 47,000
Road Maintenance
Rehabilitation Account (274) 363,000
Total: $540,000
5. STRATEGIC PLAN GOALS
Goal 1: Provide for a safe community
b: Provide and maintain infrastructure necessary to ensure the safety of the public.
Goal 4: Provide outstanding public service
b: Provide facilities and services to meet customer expectations.
ITEM 3 .� � 03/12/2019
6. DISCUSSION AIVD BACKGROUND
The Annual Slurry Seal Project at Various Locations FY 2018-2019 (FY19) is part of our
FY19 Annual Street Maintenance activities and is designed to prolong pavement life of
city streets. Rehabilitation methods vary depending on the sustained damage, but in
general, consist of slurry seal with localized areas of pavement reconstruction as needed.
The rehabilitated pavement will have a longer service life and will provide a safe and
smooth ride for the public.
This slurry seal project will include approximately 36 residential streets throughout the
City. The streets selected for maintenance in accordance with our Pavement
Management Plan, generally fall into the "fair" category and require work at this time to
prevent pavement deterioration and higher cost for asphalt concrete overlay in the future.
The total cost for street slurry seal is estimated at$540,000 including 10%for construction
engineering and contingency. Upon receipt of public bids, staff will return to the City
Council and recommend any funding adjustments and award of contracts based on the
outcome of the public bid. If the unit price for slurry seal comes in below the estimate,
additional streets may be added for rehabilitation. The estimated construction cost
including contingencies and construction engineering (10%)forthe Slurry Seal at Various
Locations Project is $540,000.
The proposed project is categorically exempt from the provisions of the California
Environmental Quality Act (CEQA) under CEQA guidelines Section 15301 "Existing
Facilities" Class 1 (c). The CEQA Notice of Exemption will be filed with the County
Recorder's Office upon Council's approval of the plans and specifications.
Construction is scheduled to begin in June 2019 and is expected to be completed by
August 2019. Specifications and cost estimates are available for review in the Public
Works Department.
7. ATTACHMENT
• Location Maps
ITEM 2 03/12/2019
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CITY COLTNCIL MINUTES MARCH 12, 2019
3. CONSENT CALENDAR(ConNnued)
3.7 Appropriation of $17,786 in designated emergency preparedness grant funding
received. (C2500.I�
ACTION: Accepted into the City's revenue budget $17,786 in emergency prepazedness
grant funds from the County of Orange; and authorized the appropriation of$17,786 in the
following expenditure account number 1003021.5022130113, General Fund— Overtime
—Safety—EMPG Grant 2018.
3.8 Annual renewal of Laserfiche Document Management Sofhvare from ECS Imaging,
Inc. (A2100.0; AGR-6545)
ACTION: Approved the annual license renewal for Laserfiche Rio from ECS Imaging,
Inc., of Riverside, California in the amount of$37,750.
3.9 Approval of plans and specificafions for Annual Slurry Seal at Various Locations
Project Fiscal Year 2018-2019, Bid No. 189-24; and authorizafion to advertise for
bids. (54000.5.'n
ACTTON: Approved plans and specifications and authorized advertising for bids for the
Annual Slurry Seal at Various Locations Project Fiscal Year 2018-2019.
3.10 Approval of plans and spec�cafions for Annual Sewer Line Replacement and
Maintenance at Various Locations Project Fiscal Year 2018-2019, Bid No. 189-26;
and authorization to advertise for bids. (C2500.M3)
ACTION: Approved plans and specifications and authorized advertising for bids for the
Annual Sewer Line Replacement/Maintenance at Various Locations Project Fiscal Yeaz
2018-2019.
3.11 Final Acceptance of Bid No. 189-02; LS-1 City Owned Streetlight LED Conversion
Project; and authorizafion to file Notice of Completion with the County Recorder.
(A2100.0; AGR-6645)
ACTION: Accepted LS-1 City Owned Streetlight LED Conversion Project as complete;
and authorized the Mayor and City Clerk to execute the NoUce of Completion.
3.12 Approval of the transfer of funds for the Community Development Block Grant
Tularosa Neighborhood and West Palmyra Avenue Street Rehabilitation Project,
Fiscal Year 2017-2018, Bid No. 189-12. (C2500.J.1.1)
ACTION: Authorized the transfer of $31,291 from 310.9645.5633030095, Tulazosa
Neighborhood Street Rehabilitation to 310.9645.5633030094, West Palmyra Avenue
Rehabilitation.
PAGE4