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Regular Meeting �
May 14, 2019
5:00 p.m. Closed Session
6:00 p.m. Regular Session
City Council Chamber
300 E. Chapman Ave. Orange, CA 92866
MARK A. MURPHY
Mayor
MICHAEL ALVAREZ KIMBERLEE NICHOLS
Mayor pro tem Councilmember
CHIP MONACO VACANT
Councilmember Councilmember
Gary A. Sheatz Rick Otto Pamela Coleman
City Attorney City Manager City Clerk
In compliance with Section 202 of the Americans with Disabilities Act of 1990(42 U.S.C. Sec. 12132)and
the federal rules and regulations adopted in implementation thereof, the Agenda will be made available in
appropriate alternative formats to persons with a disability. Please contact the City Clerk's Office either in
person at 300 E.Chapman Ave., Orange, CA. or by calling(714) 744-5500 no later than 10:00 AM on the
City business day preceding the scheduled meeting.
GENERAL PROTOCOL
The City of Orange City Council welcomes you to this meeting and encourages your participation.
Regular City Council meetings are held on the second Tuesday of each month at 6:00 p.m.
Agenda Information
This agenda contains a brief general description of each item to be considered. The Agenda and
supporting documentation is available after 4:00 p.m. on the Thursday prior to the Council meeting
at the City Clerk's Office located at City Hall, 300 E. Chapman Avenue, Orange, during regular
business hours, 7:30 a.m. —5:30 p.m. Monday through Thursday, and alternating Fridays, as well
as on the City's Website www.cityoforange.org. Any documents received after the agenda packet
distribution are available at the Council meeting and City Clerk Office counter. Information may
be obtained by calling the City Clerk's Office at (714) 744-5500.
Public Testimony
Pursuant to Government Code Section 54954.3, the public may comment on any agenda item
before or during consideration by the City Council, and on any other matters under the Council's
jurisdiction. Applicants making presentations to the Council on agenda items are given sufficient
time to address the Council and are also provided an opportunity to address questions from the
public. The public is then allowed up to three (3) minutes to speak on that specific agenda item.
General public comments are on the agenda under the Public Comments�section at the beginning
of the 6:00 p.m. Session.
In accordance with Ordinance No. 10-01 any person making personal, impertinent, slanderous or
profane remarks or who becomes boisterous while addressing the Council shall, by the presiding
officer, be barred from further audience before the Council, unless permission to continue is
granted by a majority vote of the Council.
Members of the public are advised that all pagers, cellular telephones and any other
communication devices are to be turned off upon entering the City Council Chamber. Your
cooperation is appreciated.
TO SPEAK ON ANY ITEM ON THE AGENDA, complete a speaker's card located at the
entrance to the Council Chamber. Enter the item's Agenda number on your speaker card and give
it to the City Clerk. When speaking,please face the City Council and state your name and address
for the record. The Mayor will call on you to speak when that Agenda item is considered.
Televised Meeting Schedule
Regular City Council meetings are televised live on Time Warner Cable Channel3 and AT&T U-
verse Channel 99 and streamed live and on-demand on the City's website at
www.cit. o��e.org.
Persons filming or taping Council meetings are asked to identify themselves by filling out the
reverse side of the speaker's card or presenting a business card to the City Clerk.
CITY COUNCIL AGENDA
May 14, 2019
5:00 P.M. SESSION
1. ROLL CALL
2. ORAL COMMUNICATIONS
At this time, members of the public may address the Council on any closed session items
only. Comments are limited to three minutes per person.
3. RECESS TO CLOSED SESSION
a. Conference with Legal Counsel — Existing litigation pursuant to Government Code
Section 54956.9(a) & (d)(1).
1) Case: Southwest Voter Registration Education Project, et al. v. City of Orange,
California, Orange County Superior Court
2) Case: Orange County Catholic Workers, et al. v. County of Orange, et al. USDC
Case No. 8:18-cv-00155
b. Conference with Labor Negotiator pursuant to Government Code Section 54957.6:
City Negotiators: Rick Otto, City Manager; Gary Sheatz, City Attorney.
Employee Organizations: Orange City Firefighters, Orange Fire Management
Association, City of Orange Police Association, Orange Police Management
Association, Top Management.
c. Conference with Real Property Negotiator — Real property negotiations pursuant to
Government Code Section 54956.8:
Property: 4549 W. Tiller Ave.
City Negotiator: Chris Cash
4. ADJOURNMENT
The next Regular City Council Meeting will be held on Tuesday, May 14, 2019, at 6:00
p.m. in the Council Chamber.
PAGE 3
CITY COUNCIL AGENDA
May 14, 2019
6:00 P.M. SESSION
1. OPENING
1.1 INVOCATION �
Pastor Brenton Fessler, Refuge OC
1.2 PLEDGE OF ALLEGIANCE TO THE FLAG
Councilmember Kimberlee Nichols
1.3 ROLL CALL
1.4 PRESENTATIONS/ANNOUNCEMENTS/INTRODUCTIONS
Presentation of Lifesaving Awards by Orange City Fire Department.
Youth Centers of Orange presentation on the Great Places youth engagement project with
City staff.
2. PUBLIC COMMENTS
At this time, members of the public may address the Council on any off-agenda items
within the subject matter jurisdiction of the Council,provided that NO action may be
taken on off-agenda items unless authorized by law. Comments are limited to three
minutes per person.
PAGE 4
CITY COUNCIL AGENDA
May 14, 2019
3. CONSENT CALENDAR
�All items on the Consent Calendar are considered routine and are enacted by one motion
approving the recommended action listed on the Agenda. Any member of the City Council,
staff or the public may request an item be removed from the Consent Calendar for
discussion or separate action. Unless otherwise speci�ed in the request to remove an item
from the Consent Calendar, all items removed shall be considered immediately following
action on the remaining items on the Consent Calendar.
3.1 Confirmation of warrant registers dated Apri14, 12, 18, 26, and May 2, 2019.
RECOMMENDED ACTION: Approve.
3.2 City Council Minutes, Adjourned Regular Meeting of March 26, 2019; and Regular
Meeting of Apri19, 2019.
RECOMMENDED ACTION: Approve.
3.3 Waive reading in full of all ordinances on the Agenda.
RECOMMENDED ACTION: Approve.
3.4 Monthly Treasurer's Reports for January,February,and March 2019.
RECOMMENDED ACTION: Receive and file.
3.5 Consultant Services Agreement with SDI Presence, LLC for information technology
consulting and support.
RECOMMENDED ACTION: Approve the agreement with SDI Presence, LLC in the
amount of$26,250; and authorize the Mayor and City Clerk to execute on behalf of the
City.
3.6 Second Amendment and Rate Adjustment to Street Sweeping Agreement with CR&R
Environmental Services,Inc.
RECOMMENDED ACTION: Approve Second Amendment to the Agreement with CR&R
Environmental Services, Inc. for an amount not-to-exceed $540,600 including a 2% rate
adjustment; and authorize the Mayor and City Clerk to execute on behalf of the City.
3.7 First Amendment to agreement with Hinderliter,de Llamas and Associates for Sales,
Use and Transactions Tax Audit and Information Services.
RECOMMENDED ACTION: Approve the First Amendment to the agreement with
Hinderliter, de Llamas and Associates and authorize the Mayor and City Clerk to execute
the agreement on behalf of the City.
3.8 Agreement with Sirsi Corporation for the automated library system.
RECOMMENDED ACTION: Approve the agreement with Sirsi Corporation, totaling
$406,063 over five years, for annual software licensing, maintenance and support of the
automated library system; and authorize the Mayor and City Clerk to execute on behalf of
the City.
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CITY COUNCIL AGENDA
May 14, 2019
3. CONSENT CALENDAR (Continued)
3.9 Agreement with Goforth and Marti,doing business as G/M Business Interiors,for the
Police Department front counter remodel project.
RECOMMENDED ACTION: 1) Approve the agreement with Goforth and Marti for the
remodel of the front counter, and authorize the Mayor and City Clerk to execute on behalf
of the City; and 2) Authorize the appropriation of$45,528 in expenditure account number
570.4011.51401.00000, Police Facilities—Repairs to Building.
3.10 Agreement with Grif�n Structures, Inc. for Design Oversight Services for Fire
Station 1 and Headquarters Project.
RECOMMENDED ACTION: Approve the agreement with Griffin 5tructures, Inc. in the
amount of $187,500 for Design Oversight Services; and authorize the Mayor and City
Clerk to execute on behalf of the City.
3.11 Agreement with WLC Architects, Inc. for Architectural and Engineering Design
Services for Fire Station 1 and Headquarters Project.
RECOMMENDED ACTION: Approve the agreement with WLC Architects, Inc. in the
amount of$1,495,000 for Architectural and Engineering Design 5ervices for Fire Station
1 and Headquarters Project (SP-4071); and authorize the Mayor and City Clerk to execute
on behalf of the City.
3.12 Second Amendment to Agreement with Ultimate Maintenance Services, Inc. for
Custodial Services for All City Buildings.
RECOMMENDED ACTION: Approve Second Amendment with a one-year extension to
the Agreement with Ultimate Maintenance Services, Inc. for an amount not-to-exceed
$413,000 including a 2% rate adjustment; and authorize the Mayor and City Clerk to
execute on behalf of the City.
3.13 Fifth Amendment to Agreement with Merchants Building Maintenance,LLC,for the
final extension term for custodial cleaning in city parks and facilities.
RECOMMENDED ACTION: Approve the amendment with Merchants Building
Maintenance, LLC, for the final extension term for custodial cleaning in city parks and
facilities in the amount of$344,310.44; and authorize the Mayor and City Clerk to execute
on behalf of the City.
3.14 Second Amendment to Agreement with Annealta Group for field inspection services
for the Building Division of the Community Development Department.
RECOMMENDED ACTION: Approve the amendment to agreement with Annealta Group
in the amount of$66,000 for building inspection services; and authorize the Mayor and the
City Clerk to execute on behalf of the City.
3.15 Appropriation of$10,000 in charitable donation from the Higgins Family Trust.
RECOMMENDED ACTION: Accept into the city's revenue budget a $10,000 donation
from the Higgins Family Trust, into revenue account number 100.3011.48390.00000,
General Fund - Donations; and authorize the appropriation of $10,000 into expenditure
account number100.3011.53030, General Fund—Uniforms & Other Clothing.
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CITY COUNCIL AGENDA
May 14, 2019
3. CONSENT CALENDAR(Continued)
3.16 Appropriation of $777,627.06 in State of California Office of Emergency Services
funding received.
RECOMMENDED ACTION: 1) Accept into the city's revenue budget $777,627.06 in
strike team reimbursements from State of California Of�ce of Emergency Services and
authorize the appropriation of$777,627.06 to the following expenditure account numbers:
100.3021.50221, General Fund—Overtime-Safety $755,351.82
100.3021.53860, General Fund—Strike Team Expenditures 22,275.24
$777,627.06
3.17 Appropriation of $38,812 in designated grant funding received from the California
Department of Resources Recycling and Recovery for the Oil Payment Program.
RECOMMENDED ACTION: 1) Accept into the City's revenue budget $38,812 in grant
funds from California Department of Resources Recycling and Recovery Oil Payment
Program 18-19 Cycle 9 into revenue account number 220.5022.45290.20419, 5anitation&
Sewer — Oil Payment Program 18-19 (Cycle 9); and 2) Authorize the appropriation of
$38,812 into following expenditure account numbers Sanitation & Sewer — Oil Payment
Program 18-19 (Cycle 9): $15,000 into 220.5022.51001.20419 Contractual Services,
$5,000 into 220.5022.50002.20419 Regular Salaries — Miscellaneous, and $18,812 into
220.5022.53001.20419 Materials and Supplies
3.18 Appropriation of funds from the County of Orange for Orange County Regional
Narcotics Suppression Program overtime costs.
RECOMMENDED ACTION: 1) Accept into the City's revenue budget a $169,312.19
deposit from the County of Orange, into revenue account number 358.4033.48410.12325,
Asset Seizure - Regional Narcotics Suppression Program — Federal; 2) Accept into the
City's revenue budget a $5,787.81 deposit from the County of Orange, into revenue
account number 359.4033.48411.12325, Asset Seizure - Regional Narcotics Suppression
Program — Treasury; 3) Authorize the appropriation of $169,312.19 into expenditure
account number 358.4001.50221.12325, OT Safety — Regional Narcotics Suppression
Program;and 4)Authorize the appropriation of$5,787.81 into expenditure account number
359.4001.50221.12325, OT Safety—Regional Narcotics Suppression Program.
3.19 Appropriation of funds for Bid No. 189-15,Metrolink Parking Lot Restoration.
RECOMMENDED ACTION: Authorize the appropriation of$93,000 from the Merged
2008 Tax Exempt Bonds unreserved fund balance to expenditure account number .
954.5032.56100.20372, Metrolink Parking Lot Restoration.
3.20 Appropriation of $250,000 from the Emergency Transport Program fund (125) for
the California Department of Health Care Services Ground Emergency Medical
Transport Program Quality Assurance Fee.
RECOMMENDED ACTION: Authorize the appropriation of $250,000 from the
Emergency Transport Program unreserved fund balance to expenditure account number
125.3015.52611.20406, Emergency Transport Program — Quality Assurance Transport
Fees.
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CITY COUNCIL AGENDA
May 14, 2019
3. CONSENT CALENDAR(Continued)
3.21 Authorization to advertise for bids and approval of plans and specifications for
Chapman Avenue at Tustin Street Right Turn Lane Improvements; Bid No. 189-34.
RECOMMENDED ACTION: Approve plans and specifications and authorize advertising
for bids for the Chapman Avenue at Tustin Street Right Turn Lane Improvements project.
3.22 Claims for Damages.
RECOMMENDED ACTION: Deny the following claims for damages and refer to City
Attorney and Claims Adjuster:
a. James Resha
b. Jessie Tavarez
c. Jeffrey Lane Lemerand and Harriet J. Hegemier
d. Vidal Sucup
e. Bruce L. Byers
f. Christopher L. Harold
3.23 Contract Change Order No. 1 and Final Acceptance of Bid No. 178-39; University of
California lrvine Medical Center (UCIMC) Water Improvements.
RECOMMENDED ACTION: 1) Approve Contract Change Order No. 1 and Final in the
amount of$53,362 to Big Ben Engineering, Inc. for the additional work; and 2) Accept the
project as complete and authorize the Mayor and City Clerk to execute the Notice of
Completion.
3.24 Award of Contract for Annual Sewer Line Replacement/Maintenance at Various
Locations Project Fiscal Year 2018-2019 to Mike Prlich and Sons, Inc.; Bid No. 189-
26.
RECOMMENDED ACTION: Award the contract in the amount of$1,723,700 to Mike
Prlich and Sons, Inc. of Baldwin Park, California; and authorize the Mayor and City Clerk
to execute on behalf of the City.
3.25 Award of Contract for City Hall Window Shades Replacement to Fabric Wallcraft of
California; Bid No. 189-25.
RECOMMENDED ACTION: Authorize the appropriation of$113,400 from the Capital
Projects unreserved fund balance to expenditure account number 500.5028.56020.19809,
City Facility Improvements project; and award the contract in the amount of$94,500 to
Fabric Wallcraft of California, Inc. of Anaheim, California, for City Hall Window Shades
Replacement, and authorize the Mayor and City Clerk to execute on behalf of the City.
3.26 Sale of surplus property at 4549 West Tiller Avenue.
RECOMMENDED ACTION: Approve the sale of surplus property at 4549 West Tiller
Avenue to Robert McBride for$15,000; and authorize the Mayor and City Clerk to execute
the grant deed and related escrow documents on behalf of the City.
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CITY COUNCIL AGENDA
May 14, 2019
3. CONSENT CALENDAR (Continued)
3.27 Landscape Maintenance Assessment District 94-1 (Sycamore Crossing). Resolution
No. 11151.
A Resolution of the City Council of the City of Orange regarding Landscape Maintenance
Assessment District 94-1 (Sycamore Crossing) declaring its intention to provide for an
annual levy and collection of assessments for Fiscal Year 2019-2020; set a time and place
for a public hearing to receive public testimony on the foregoing matters; and give
preliminary approval to the certified Engineer's Report for Landscape Maintenance
Assessment District 94-1 (Sycamore Crossing).
RECOMMENDED ACTION: 1) Approve Resolution No. 11151 approving the
Preliminary Engineer's Report for Landscape Maintenance District 94-1 for Fiscal Year
2019-2020; 2) Declare the intent to levy an annual assessment; and 3) Set June 11, 2019,
at 6:00 PM at City Hall, 300 E. Chapman Avenue, Orange, CA 92866, as the time and
place for the Public Hearing on the assessments.
3.28 Landscape Maintenance Assessment District 86-2 (Santiago Hills). Resolution No.
11150.
A Resolution of the City Council of the City of Orange regarding Landscape Maintenance
Assessment District 86-2 (Santiago Hills) declaring its intention to provide for an annual
levy and collection of assessments for Fiscal Year 2019-2020; set a time and place for a
public hearing to receive public testimony on the foregoing matters; and give preliminary
approval to the certified Engineer's Report for Landscape Maintenance Assessment
District 86-2 (Santiago Hills). ,
RECOMMENDED ACTION: 1) Approve Resolution No. 11150 approving the
Preliminary Engineer's Report for Landscape Maintenance District 86-2 for Fiscal Year
2019-2020; 2) Declare the intent to levy an annual assessment; and 3) Set June 11, 2019,
at 6:00 PM at City Hall, 300 E. Chapman Avenue, Orange, CA 92866, as the time and
place for the Public Hearing on the assessments.
3.29 Landscape Maintenance Assessment District 15-1 (Santiago Hills Overlay).
Resolution No. 11152.
A Resolution of the City Council of the City of Orange regarding Landscape Maintenance ,
Assessment District 15-1 (Santiago Hills) declaring its intention to provide for an annual
levy and collection of assessments for Fiscal Year 2019-2020; set a time and place for a
public hearing to receive public testimony on the foregoing matters; and give preliminary
approval to the certified Engineer's Report for Landscape Maintenance Assessment
District 15-1 (Santiago Hills).
RECOMMENDED ACTION: 1) Approve Resolution No. 11152 approving .the
Preliminary Engineer's Report for Landscape Maintenance District 15-1 for Fiscal Year
2019-2020; 2) Declare the intent to levy an annual assessment; and 3) Set June 11, 2019,
at 6:00 PM at City Hall, 300 E. Chapman Avenue, Orange, CA 92866, as the time and
place for the Public Hearing on the assessments.
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CITY COUNCIL AGENDA
May 14, 2019
3. CONSENT CALENDAR (Continued)
3.30 Designation of Arbor Day. Resolution No. 11153.
A Resolution of the City Council of the City of Orange designating April 27, 2019, as
Arbor Day.
RECOMMENDED ACTION: Approve Resolution No. 11153.
3.31 Environmental Cleanup, Tier 1 Grant Program. Resolution No. 11156.
A Resolution of the City Council of the City of Orange authorizing an application for funds
for the Environmental Cleanup, Tier 1 Grant Program under Orange County Local
Transportation Ordinance No. 3 for the installation of a Continuous Deflection Separator
and Connector Pipe Screens.
RECOMMENDED ACTION: Approve Resolution No. 11156.
END OF CONSENT CALENDAR
* x� x� * * x� * *
4. REPORTS FROM MAYOR MURPHY
5. REPORTS FROM COUNCILMEMBERS
5.1 Councilmember Nichols — Consider the opposition of AB 1356 (RetaiUcommercial
cannabis activity) and submit letter to state legislature.
6. REPORTS FROM BOARDS, COMMITTEES,AND COMMISSIONS
7. ADMINISTRATIVE REPORT5
7.1 Award of Contract to Tesco Controls, Inc. for Potable Water System SCADA
Upgrades; Bid No. 189-22.
RECOMMENDED ACTION: 1) Authorize the appropriation of$164,270 from the Water
Fund unreserved fund balance to expenditure account number 600.8011.56510.18912,
Water Fund —Water Plant Telemetry; and 2) Approve the contract with Tesco Controls,
Inc. in the amount of$1,792,270 for Potable Water System Supervisory Control and Data
Acquisition Upgrades; and authorize the Mayor and City Clerk to execute on behalf of the
City.
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CITY COUNCIL AGENDA
May 14, 2019
7. ADMINISTRATIVE REPORTS (Continued)
7.2 Neighborhood Parking Permit Program addition to Area"A:' Resolution No. 11157.
A Resolution of the City Council of the City of Orange Rescinding Resolution No. 11133,
and adopting a revised Master Resolution of Permit Parking Areas Within the City of
Orange.
RECOMMENDED ACTION: Approve Resolution No. 11157.
8. REPORTS FROM CITY MANAGER
9. LEGAL AFFAIRS
9.1 Tentative hearing schedule necessary for the City Council to adopt an ordinance
establishing district-based elections.
RECOMMENDED ACTION: Receive and file proposed hearing schedule to establish
district-based elections.
10. ITEMS RELATING TO THE SUCCESSOR AGENCY OF THE ORANGE
REDEVELOPMENT AGENCY
11 PUBLIC HEARINGS
12. ADJOURNMENT
The next Regular City Council Meeting will be held on Tuesday, June 11, 2019, at 6:00
p.m. in the Council Chamber, with Closed Session beginning at 5:00 p.m. if necessary.
Declaration of Chief Clerk,Robert Zornado,declaring posting of City Council agenda of a Regular
Meeting of May 14, 2019, at Orange Civic Center kiosk,Police facility at 1107 North Batavia, and
the Main Public Library at 407 E. Chapman; all of said locations being in the City of Orange and
freely accessible to members of the public at least 72 hours before commencement of said Regular
Meeting; and available at the Civic Center City Clerk's Office.
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