03.23 Reservoir 10 Antenna Equipment i
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��' %,;�* AGENDA ITEM
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��TM February 12, 2019
TO: Honorable Mayor and Members of the City Council
THRU: Rick Otto, City Manager
FROM: Christopher Cash, Public Works Director�
REVIEW: City Mana r inance�i
1. SUBJECT
Authorize purchase and installation of antenna equipment for Reservoir 10, from
Leverage Information System, Inc. as a sole source vendor.
� 2. SUMMARY
Repairs to the antenna equipment at Reservoir 10 is necessary due to wind damage.
Leverage Information System, Inc. was the project's original consultant/contractor. The
total purchase and installation cost is $22,569.
3. RECOMMENDED ACTION
Approve the purchase of antenna equipment and installation service from Leverage
Information System, Inc. for $22,569.
4. FISCAL IMPACT
The total purchase and repair cost for this project is $22,569 and will be funded in the
Water Utility Security Improvements (18101) through Water Utility Operations (600).
5. STRATEGIC PLAN GOALS
Goal 1: Provide for a safe community
b: Provide and maintain infrastructure necessary to ensure the safety of the public.
Goal 4: Provide outstanding public service
b: Provide facilities and services to meet customer expectations.
6. DISCUSSION AND BACKGROUND
The high winds in October of last year damaged the antenna equipment set atop of the
Water Division Reservoir 10. In order to restore the monitoring capability and to ensure
security at this remote site in a timely manner, the Water Division requested Leverage
Information Systems, Inc. (Leverage)to proceed with the purchase of new equipment and
re-installation. The installation also included additional reinforcement and welding to
withstand the wind force.
ITEM 3• a 3 � 02/12/2019
Leverage was the selected consultant/contractor for the purchase, installation, and
integration of the department video management and camera surveillance system via a
competitive selection process and was approved by City Council on April 14, 2015. Staff
has researched available competitive options. The repairs had to be done quickly,
therefore the Finance Department and City Attorney determined to proceed and seek
retro approval. Leverage was verified as the only vendor able to supply the materials
within the timeframe and under the terms and conditions which reasonably meet the
needs of the Public Works department. The selection of Leverage for this repair was
based on their thorough understanding of the system and ensured system consistency
and functionality upon completion.
In September 2018, the City Manager approved an annual maintenance service
agreement with this company for $16,117. With the proposed emergency repair cost of
$22,569, the total aggregate contract amount exceeded the City Managers authority,
therefore requires City Council approval.
7. ATTACHMENT
• Location Map
ITEM 2 02/12/2019
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LOCATION MAP
N.T.S
CITY COUNCIL MINUTES FEBRUARY 12, 2019
3. CONSENT CALENDAR(Continued)
3.21 Award of Contract for Bid No. 189-17; Roof Coating at Police Department
Headquarters and Water Yard to Wiltshire Urethane Foam Company. (A2100.0; ;
Agr-6740) '
ACTION: 1) Authorized the appropriation of $40,000 from Water Utility Operations
unreserved fund balance to expenditure account number 600.5028.56020.19809, Capital
Improvement Plan City Facility Improvements;and 2)Awarded the contract in the amount
of $244,694 to Wiltshire Urethane Foam Company of San Dimas, California and
authorized the Mayor and City Clerk to execute on behalf of the City.
3.22 Approval of"NO FEE" parking permits in Municipal Parking Lot No. 2 on South
Orange Street for the Assistance League of Orange(ten permits) and the First United
Methodist Church (two permits). (54000.5.3.1.2)
ACTION: 1)Approved the request and issue the twelve parking permits to be valid from
July 1,2019,through December 31,2019;and also from January 1,2020,through June 30,
2020;and 2)Authorized the Public Works Director to approve"NO FEE"parking permits
in the Municipal Parking Lot on an annual basis, not to exceed fifteen permits.
3.23 Purchase and installation of antenna equipment for Reservoir 10, from Leverage
Information System,Inc. as a sole source vendor. (C2500.M)
ACTION: Authorized the purchase of antenna equipment and installation service from
Leverage Information System, Inc. for$22,569.
r
3.24 Purchase of firearms for the Police Department's patrol fleet. (C2500.K)
ACTION: 1)Approved the purchase of 50 Colt M4s from ProForce Law Enforcement,for
a total not-to-exceed amount of$87,003; and 2) Authorized the appropriation of$87,003
in the following expenditure account number 354.4011.55131.00000, AB3229-
COPS/State—Supplemental Law Enforcement Services—Equipment Additions.
3.25 Purchase of support agreement from Sidepath,Inc. for the Civic Center storage area
network. (C2500.�
NOTE: Mayor pro tem Murphy recorded an abstention due to a potential conflict with
employment.
ACTION: Approved the purchase of the support agreement from Sidepath, Inc. in the
amount of$40,689.48.
3.26 Purchase of Genesis Rescue Tools from Municipal Emergency Services through a
cooperative purchase agreement. (C2500.H)
ACTION: Approved the purchase of two complete sets of Genesis Rescue Tools and
accessories for $110,118 from Municipal Emergency Services, through a cooperative
purchasing agreement.
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