03.13 Community Garden Plot Leases Feb 2019AGENDA ITEM
February 12, 2019
TO: Honorable Mayor and Members of the City Council
THRU: Rick Otto, City Manager
FROM: Bonnie Hagan, Community Services Director!�j7
REVIEW: City Man LFinance "-�
1. SUBJECT
Appropriation of $28,899 in revenue for community garden plot leases and sports field
maintenance and renovation.
2. SUMMARY
Invoiced and collected revenues are recommended to be appropriated for community
garden maintenance and sports field maintenance and renovation.
3. RECOMMENDED ACTION
1. Authorize the appropriation of $3,734 from revenue account 100.7001.44210.20227,
General Fund - Garden Plots to expenditure account number 100.7001.51700.20227,
General Fund - Garden Plots.
2. Authorize the appropriation of $25,165 from revenue account 100.7022.42480.00000,
General Fund - User Group Maintenance Fees to expenditure account number
100.7022.51424.00000, General Fund - User Group Maintenance.
4. FISCAL IMPACT
The total appropriations for these fees and reimbursements are funded by the additional
revenue received from the garden plot leasers and sports field user groups.
5. STRATEGIC PLAN GOALS
Goal 3: Enhance and promote quality of life in the community
a: Refurbish, maintain, develop and/or expand public use places and spaces.
6. DISCUSSION AND BACKGROUND
Community Garden Lease Revenue
The City charges community members an annual lease of $75 per garden plot, to cover
the cost of utilities, infrastructure, and repairs. Lease revenue of $3,950 minus
administrative costs of 8% revenues ($316), combined with a forfeited deposit of $100,
totals $3,734 available for appropriation to cover maintenance.
ITEM 3.13 1 02/12/2019
Sports Field Maintenance and Renovation Reimbursement
The Community Services Department developed a cooperative program with ongoing
youth sports groups to fund annual maintenance and renovation of sports fields, based
on significant wear resulting from repetitive use. After each season, the City contracts for
the renovation work to bring fields up to City standards. User groups reimburse the City
based on a formula for multi -use fields, or actual amounts for work performed on a single -
user field. This process allows for equitable contributions by each user group and avoids
any potential liability issues that may arise from unauthorized contractors doing work on
City property.
The City has billed a total of $25,165 to five user groups for field renovations at El Modena
Park and McPherson Athletic Facility. Staff is requesting the appropriation of this amount
to the expenditure account.
Summary of Revenue Sources
The total appropriation request is $28,899:
Revenue Source Total Collected Location
College Scouting Resources (CSR) $130.50 El Modena Park
Lutheran High School 736.90 El Modena Park
OC Lightning 321.90 El Modena Park
Olive Pony 1,340.70 El Modena Park
South Sunrise Little League 22,635.00 McPherson Athletic Facility
Garden Plot Lease and Deposits 3,734.00 Community Garden
TOTAL $28,899.00
7. ATTACHMENTS
None
ITEM 2 02/12/2019