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03.11 State Emergency Services Funds Oct 2018AGENDA ITEM October 9, 2018 TO: Honorable Mayor and Members of the City Council THRU: Rick Otto City Manager FROM: Doug Fackiner ©. Fire Chief 1. SUBJECT ReviewedNerified City Manager Finance Direc To Be Presented By: Cons Calendar _ City Mgr Rpts Council Reports _ Legal Affairs Boards/Cmtes _ Public Hrgs Admin Reports Plan/Environ Appropriation of funds received from State of California Office of Emergency Services. 2. SUMMARY Costs for strike team and individual overhead deployments represent non -budgeted expenditures for the Fire Department. These costs are reimbursed by the State of California Office of Emergency Services (Cal-OES) at a later date. The Fire Department recently received a $99,312.36 reimbursement payment for the Canyon 2 Fire in Orange County. Following the receipt of these payments, funds need to be appropriated into the related expenditure accounts for FY 2018-19. 3. RECOMMENDED ACTION 1. Accept into the City's revenue budget a total reimbursement of $99,312.06 into account number 100.3021.48212.40174 — Reimbursement from OES, Canyon 2 Fire; 2. Authorize the appropriation of $97,296 into expenditure account number: 100.3021.50221.40174 — Overtime -Safety; and, 3. Authorize the appropriation of $2,016.36 into expenditure account number: 100.3021.53860.40174 — Strike Team Expenditures. 4. FISCAL IMPACT The total appropriations for this reimbursement are funded by the additional revenue received from Cal-OES. ITEMS . 1 1 1 10/09/18 5. STRATEGIC PLAN GOAL(S) 1. Provide for a safe community. a. Provide staffing and resources to deliver services that ensure public safety. 6. GENERAL PLAN IMPLEMENTATION Public Safety Goal 3.0: Protect lives and property of Orange residents and businesses from urban and wild land fire hazards. Policy 3.7: Continue to adopt and honor agreements with adjacent communities for mutual aid assistance. 7. DISCUSSION and BACKGROUND The Fire Department is a party to a state -level agreement with Cal-OES to provide fire and emergency assistance to State and Federal Fire agencies. This agreement is managed by Cal-OES and referred to as the California Fire Assistance Agreement (CFAA). Under this agreement, Orange City Fire Department generally provides resources two different ways; Strike Teams and Individual Overhead. Strike team deployments involve an Engine Company or Battalion Chief/Deputy Chief responding with their vehicle as part of a multi -agency team to an incident. Individual Overhead resources respond to fill a specific role for an incident, such as Safety Officer or Line Emergency Medical Technician (EMT). Following the return from one of these incidents, reimbursement paperwork and invoices are submitted by the Fire Department to Cal-OES. The additional funds will reimburse Fire Department overtime and travel expenditures incurred during these incidents. 8. ATTACHMENTS N/A ITEM 2 10/09/18