03.10 Donation from Friends of the Library Oct 2018 G���°��c� AGENDA ITEM
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�08..�,�q,�...�a October 9, 2018
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Reviewed/Veri�ed By:
City Manager
TO: Honorable Mayor and Finance Directo .
Members of the City Council To Be Presented By:Dave Curtis,
Librar Services Director
THRU• RiCk Otto X Cons Calendar City Mgr Rpts
. City Manager Council Reports Legal Affairs
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FROM: Dave Cuctis ✓ Admin Reports Plan/Environ
Library Services Director
1. SUBJECT
Request to accept and appropriate into the City's revenue budget a $36,700 donation from the
Friends of Orange Public Library(Friends).
2. SUMMARY
This $36,700 donation will be used to purchase items as requested by the Library's Management
Team for enhanced public service. Acceptance of the revenue and its appropriation into the
FY18/19 budget are requested.
3. RECOMMENDATION
1) Accept into the City's revenue budget a$36,700 donation from the Friends, into revenue
account number 100.2001.48390.19990 (Friends Donations).
2) Authorize the appropriation of$36,700 into the following expenditure account numbers:
100.2001.53301.19990-Book Budget(Friends) $21,000
100.2001.53011.19990-Employee Recognition Program(Friends) 1,000
100.2004.51423.19990-Maintenance &Equipment (Friends) 9,700
100.2016.53340.19990-Craft supplies-Adult(Friends) 500
100.2017.53340.19990-Craft supplies-Children &Teen (Friends) 4,500
$36,700
4. FISCAL IMPACT
The total appropriations for this donation aze funded by the additional revenue received from the
Friends of the Orange Public Library.
ITEM 3. � � 1 10/9/18
5. STRATEGIC PLAN GOAL(S)
3. Enhance and promote quality of life in the community
e. Develop and strengthen collaborative partnerships to enhance and promote quality of life
programs,projects and services.
6. GENERAL PLAN IMPLEMENTATION
5.0 Meet the educational, cultural, civic, information, recreation, business, and life-long learning
needs of residents through the provision of library resources.
5.4 Promote collaborations among community groups, educational institutions and the Public
Library to enhance sharing of information, resources, and financial support for library
facilities, services and programs.
, 7. DISCUSSION and BACKGROUND
The Friends is donating $36,700 to meet various Library needs. The generous dollar amount
coming from the Friends includes:
• $21,000 to purchase DVDs for children, teens, and adults, as well as large print books for
adults, updating and expanding the branch collections in particular.
• $1,000 to fund the library's Employee Appreciation Program. Funds will be used to
reward and motivate staff for their hard work and dedication to the library throughout the
year.
• $9,700 — From this, $9,000 will be used to acquire an Orange Public Library branded
mobile app. With the app, Library patrons will be able to search the Library's catalog,
place holds, and manage their account on their personal devices. The remainder is for
Volunteer Tracking Software. The Library's Volunteer Coordinator will use the software
to help manage statistics, schedules, and timesheets for over 350 volunteers.
• $5,000 to purchase supplies for the annual Summer Reading Club for children, teens, and
adults. Funds will purchase reading incentives, program supplies, etc. for approximately
3,000 patrons.
The Orange Public Library will publicize the Friends' contributions in a variety of ways,
including bookplates where appropriate, and credit for programming support on the Library's
website, flyers, and calendars.
8. ATTACHMENTS
None.
ITEM 2 10/9/18