03.19 Purchase 6 Misc Vehicles
. 1. SUBJECT
Purchase of six miscellaneous vehicles and one graffiti removal:equipped trailer for the Public
Works Department and the:Community Services Department.
2. SUMMARY _
Purchase of six vehicles from Ford of Orange, Orange, CA, through a Cooperative Purchasing
Agreement (CPAj and ttie purchase of one graf ti trailer from Hotsy of Southerri California.
3. RECOMMENDED ACTION
1. Authorize the purchase of six vehicles from Ford of Orange, in the amount of$197,395, and;
2. Authorize the purchase of one specialized graffiti removal trailer from Hotsy of Southern
California, Analieim CA in the amount of$29,967, and;
3. Authorize the Ciry Manager to surplus the replaced vehicles.
- 4. . EISCAL IMPACT
The total expenditure for this purchase is $225,990 and will be funded through:
Equipment Replacement (720) $198,392
Water Division Fund (600) 28,970
Total: $227,362
ITEM 3• 1 09/11/18
5. STRATEGIC PLAN GOAL(S)
1. Provide for a safe community:
a. Provide staffing and resources to deliver services that ensure public safety.
b. Provide and maintain infrastructure necessary to ensure public safety.
2. Be a fiscally healthy community:
a. Expend fiscal resources responsibly.
6. GENERAL PLAN IMPLEMENTATION
Infrastructure Goal 3.0: Ensure adequate maintenance of public rights-of-way to enhance public
safety and improve circulation.
Public Safety Element Goal 6.0: Provide public safety services of the highest quality.
7. DISCUSSION and BACKGROUND
We currently have six miscellaneous vehicles that are on the approved FY 18-19 vehicle
replacement list. After review of the current vehicle replacement list,it was determined that these
six vehicles could be replaced using a CPA. These vehicles are as follows:
• One F-250 Service Truck for the Public Works,Maintenance Division;
• Two F-250 Service Body Trucks for the Public Works, Maintenance Division;
• One mid-size SUV for the Public Works, Maintenance Division;
• One mid-size SUV for the Public Works, Water Division;
• One F-150 Service Truck for the Community Services Department, and;
• One specialized Graffiti Trailer for the Public Works, Maintenance Division.
Purchase Orders have been issued to Ford of Orange for similar vehicles. Three of the above
vehicles will be purchased using a CPA with the City of Newport Beach, Purchase Order No.
21700379-00 issued on November 17, 2016. Two of the above vehicles will be purchased using a
CPA with the County of San Diego, Purchase Order (PO) No. 555398-0 issued on January 27,
2017. One of the above vehicles purchased using a CPA with Walnut Valley Water District
Purchase Order No. 009339 issued on July 5, 2018. There are no additional costs or surcharges to
be paid by the City to participate in these agreements.
Ford of OranQe:
1 Ford F-250 Service Truck $ 31,742
2 Ford F-250 Service Body Trucks 75,623
2 Ford Mid-Size SUVs 57,939
1 Ford F-150 Service Truck 32,091
Ford of Orange Total $197,395
ITEM 2 09/11/18
A specialized piece of equipment will be added for graffiti removal. This job specific trailer will
include a hot and cold high-pressure washer, 220 gallon water tank, a water recovery system and
generator.There will also be ancillary equipment installed to make it a turnkey solution for graffiti
removal. The Specialized Graffiti Removal Trailer was bid through an informal bidding process.
Hotsy of Southern California $29,967
Total expenditure for six vehicles and one specialized trailer $227,362
The vehicles to be replaced are unit numbers 1136-V 1798, 1269-V 1780, 1275-V 1796, and 1386-
V1795. Unit 1463 will be replaced with two F-250 trucks (#1806 ܏) and one graffiti
trailer(#1808) instead of one F-450. Therefore, one F-250 will be added to the fleet bringing the
total vehicles being purchased to six, plus one specialized graffiti removal trailer. By adding an
F-250 service truck, it will double the City's ability to address graffiti issues and improve
efficiency. Unit 1463 will be retained as a reserve graffiti removal truck to use when equipment
is being serviced or repaired.
8. ATTACHMENTS
• Bid Abstract
• Ford of Orange CPA Bids are available in the Purchasing Department
• Hotsy of Southern California specialized graffiti removal trailer bid is available in the
Purchasing Department
ITEM 3 09/11/18
BID ABSTRACT - FORD OF ORANGE
COOPERATIVE PURCHASING AGREEMENT BIDS
September 11, 2018 Misc. Vehicles
F-250 Reg Cab Service Truck Pg. 1 of 2
Base Price 25,226.50
Options:
2a. Reverse sensing with Lift-gate 275.00
3. LineX Bed liner 400.00 ,
4. 1,3001bs. Tommy Lift-gate 3,549.10
Sales Tax 2,282.42
Tire Fee 8.75
Total 31,741.77 1 ea. $ 31,742
F-250 SC Cab Service Truck with Harbor Body (graffiti)
Base Price 35,083.66
Options:
2. LineX Bed liner 0.00
Sales Tax 2,718.98
Tire Fee 8.75
Total 37,811.39 2 ea. $ 75,623
Ford Mid-Size FWD Utility
Base Price 26,602.93
Options:
2. Rev Sensing 275.00
Sales Tax 2,083.04
Tire Fee 8.75
Total 28,969.72 2 ea. $ 57,939
F-150 Reg Cab Service Truck
Base Price 27,426.81
Options:
2b. Rev Sensing, no lift gate (76R) 275.00
3. LineX Bed liner 425.00
9. Tailgate Step (63� 375.00
Sales Tax 2,208.89
Tire Fee 8.75
Total 30,719.45 1 ea. $ 30,719
Ford of Orange Total $ 196,023
BID ABSTRACT - Hotsy of Southern California
Informal Bid
September 11, 2018 Graffiti Removal Equipped Trailer
Graffiti Removal Equipped Trailer Pg. 2 of 2
Specialized graffiti removal trailer 27,877.64
Sales Tax 2,089.04
Hotsy Total 29,966.68 1 ea $ 29,967
Total Ford of Orange & Hotsy of Southern California 225,990