03.30 Publice Safety Vehicle Purchase 8-14-181. SUBJECT
Purchase of thirteen Public Safety vehicles for Orange Police Department (OPD).
2. SUMMARY
Purchase of nine vehicles for OPD from Ford of Orange, Orange, CA, through a cooperative
purchasing agreement (CPA). Purchase of three vehicles for OPD from National Auto Fleet Group
Watsonville, CA, through a CPA. Purchase of a Bearcat Armored Rescue Vehicle (ARV) through
Lenco of Pittsfield, Massachusetts using a General Services Administration (GSA) Contract.
3. RECOMMENDED ACTION
1. Authorize the purchase of nine vehicles from Ford of Orange, Orange, CA in the amount of
$349,886.
2. Authorize the purchase of two Police Pursuit Rated Black and White Tahoes and one Detective
Police Pursuit Vehicle (PPV) Tahoe from National Auto Fleet Group, Watsonville, CA in the
amount of $126,880.
3. Award a contract for building /outfitting seven of the above Police Patrol Explorer, one K -9
Explorer, one Detective Explorer and two Police Tahoes and one Detective Tahoe Vehicles to
Hi Standard, of Orange, CA in the amount of $168,862.
4. Purchase of one ARV from Lenco Armored Vehicles of Pittsfield, Massachusetts in the amount
of $299,575.
5. Authorize the City Manager to surplus the replaced vehicles.
4. FISCAL IMPACT
The total expenditure for this purchase is $945,203 and will be funded through:
Equipment Replacement (720) $645,628
Asset Seizure- Federal (355) 299,575
Total: $945,203
5. STRATEGIC PLAN GOAL(S)
1. Provide for a safe community:
a. Provide staffing and resources to deliver services that ensure public safety.
b. Provide and maintain infrastructure necessary to ensure public safety.
2. Be a fiscally healthy community:
a. Expend fiscal resources responsibly.
6. GENERAL PLAN IMPLEMENTATION
Public Safety Element Goal 6.0 Provide public safety services of the highest quality.
Policy 6.1 Provide the Police Department with adequate personnel, equipment and state -of -the -art
technology to effectively combat crime, meet existing and projected service demands, and provide
crime prevention programs. These resources should be provided prior to anticipated needs.
Implementation Plan: Program I -15
7. DISCUSSION and BACKGROUND
The most recent purchases of Police Patrol Vehicles took place in September 2017 with the
purchase of nine patrol vehicles, one gang utility unit, and one police /pursuit rated vehicle
(unmarked detective unit). Two compact utility vehicles and one pickup truck were also purchased
for OPD's Traffic Division. Our Police Patrol Vehicles experience extreme duty service and
therefore are replaced on an accelerated vehicle replacement schedule. After review of the current
vehicle replacement list, it was determined that the purchase of eight Police Black & White Patrol
Units, one Black & White K -9 Utility, one Detective Unit, two Black & White Police Rated
Chevrolet Tahoes, one Detective Police Rated Tahoe and one Lenco Armored Rescue Vehicle
was needed. The above vehicles were placed on the approved vehicle replacement list in
FY 18 -19 as indicated below:
• Seven Black & White Police Patrol Utility Vehicles with Ballistic Doors, replacing vehicles
originally purchased from 2012 -2013.
• One Black & White Police K -9 Utility Vehicle with Ballistic Doors originally purchased in
2013.
• One unmarked Police Rated Detective Vehicle, replacing a vehicle originally purchased 1999.
• Three Police Pursuit Rated Chevrolet Tahoes (two Black & White, one Detective) replacing
vehicles originally purchased in 1999, 2008 and 2011.
ITEM 2 08/14/18
• One Lenco ARV for OPD, adding a critical piece of equipment to mitigate an unusual event
that could expose safety personnel and /or the public to a serious threat.
Ten of the above vehicles will be purchased using a CPA with the City of El Monte, Purchase
Order (PO) No. C- 001367 issued on May 2, 2018 issued to Ford of Orange. There are no additional
costs or surcharges to be paid by the City to participate in this agreement.
Ford of Orange
7 Ford Black & White Police Patrol Utility Vehicles $ 278,835
1 Ford Black & White Police K -9 Utility Vehicles 39,834
1 Unmarked Police Detective Utility Vehicle 31,217
Ford of Orange Total $ 349,886
Three Police Pursuit Rated Tahoes will be purchased from National Auto Fleet Group using CPA
No. 120716 -NAFG approved through January 17, 2021 by National Joint Power Alliance
(Sourcewell).
National Auto Fleet Group
2 Police Pursuit Rated Chevrolet Tahoes (Black & White) $ 88,047
1 Police Pursuit Rated Chevrolet Tahoe (Detective Unit) 38.833
National Auto Fleet Group Total $ 126,880
The Police Patrol and unmarked detective vehicles will be outfitted with Code -3 equipment
including LED light bars and all communication support equipment. These vehicles will meet the
OPD standards for Police Patrol and unmarked detective vehicles with Code -3 capabilities. The
outfitting will be awarded to Hi Standard Automotive of Orange, CA using the City of Burbank's
CPA, Purchase Order No. 154470 and 153599 both issued on June 25, 2018. There are no
additional costs or surcharges required to participate in this agreement and all purchasing functions
will be completed between the City of Orange and Hi Standard of Orange, CA.
Hi Standard Automotive (Code 3 outfitting)
7 Ford Black & White Police Patrol Utility Vehicles $ 106,981
1 Ford Black & White Police K -9 additional equipment and bike rack 7,086
1 Ford Police Rated Detective Utility Vehicles 3,084
2 Chevrolet Black & White Sergeant Vehicles 45,645
1 Chevrolet Police Rated Detective Unit 6.066
Hi Standard Automotive Total $ 168,862
One Lenco ARV will be purchased using GSA Federal Supply Schedule -84, Contract No. GS-
07F169DA, good through August 22, 2021. Additional funds of $35,425 have been set aside for
outfitting the ARV with specialized equipment per the Orange Police Department specific
requirements.
Lenco Armored Vehicles
Lenco Armored Rescue Vehicle
Lenco Total
$ 299,575
ITEM 3 08/14/18
Ford of Orange and Hi- Standard Automotive qualify for the Local Bidder Preference. Section
3.08.250 of the Orange Municipal Code provides that local bidders shall be granted a sales tax
preference of one percent of the amount of that portion of the bid amount which is subject to sales
tax (Ord. 12 -99).
The OPD vehicles to be replaced are unit numbers 1240, 1425, 1574, 1575, 1601, 1602, 1604,
1605, 1607, 1629, and 1636. One additional 2013 Police Patrol Unit is scheduled to be replaced
with this purchase based on condition, the unit number is to be determined once the new vehicles
arrive. Additionally, the Lenco ARV will be added to the fleet bringing the total vehicles being
purchased to thirteen.
8. ATTACHMENTS
• Bid Abstracts
• Ford of Orange CPA Bids are available in the Purchasing Department
• National Auto Fleet Group CPA Bids are available in the Purchasing Department
• Hi- Standard Automotive CPA Bids are available in the Purchasing Department
• Lenco Armored Vehicles GSA Bid is available in the Purchasing Department
ITEM 4 08/14/18