03.27 Streetlight LED Conversion1. SUBJECT
Award of Contract Bid No. 189 -02; LS -1 City Purchased Streetlight LED Conversion (SP- 4068).
2. SUMMARY
Bids for the SP -4068 were received and opened on August 2, 2018. Nine bidders responded to
the Notice Inviting Bids. The apparent low bidder is International Line Builders, Inc. of
Riverside, California in the amount of $1,039,777.
3. RECOMMENDED ACTION
Award the contract in the amount of $1,039,777 to International Line Builders, Inc. of Riverside,
California, and authorize the Mayor to execute and the City Clerk to attest the contract on behalf
of the City.
4. FISCAL IMPACT
The total expenditure for this contract is $1,039,777 and will be funded in LED Streetlight
Conversion (20330) through the Reimbursable Capital Projects fund (550).
5. STRATEGIC PLAN GOAL(S)
2. Be fiscally healthy community—
d. Effectively manage and develop City assets
3. Enhance and promote quality of life in the community —
e. Develop and strengthen collaborative partnerships to enhance and promote quality of life
programs, projects, and services.
6. GENERAL PLAN IMPLEMENTATION
Natural Resources Element Goal 2.0 Protect air, water, and energy resources from pollution and
overuse.
Policy 2.9 — Promote City operations as a model for energy efficiency and green building.
Natural Resources Element Goal 3.0 Prepare for and adapt to the effects of climate change and
promote practices that decrease the City's contribution to climate change.
7. DISCUSSION and BACKGROUND
The City's street lighting network consists of a mix of City and SCE streetlights, totaling 8,812.
After the recently completed acquisition from SCE, the City now owns 7,466 (85 %) of the total
count. Last year, the City completed converting the City owned (LS- 2 /LS -3) streetlights to LED
fixtures. This is the second phase of the initial energy efficiency project which will retrofit 4,323
of those streetlights with LEDs to save energy costs.
To fund the project, Public Works will apply for SCE energy efficiency incentives /rebates and
has received acknowledgement that the City will be awarded an estimated $468,836. Due to
accelerated SCE deadlines, this retrofit project needs to be completed by end of November 2018
to keep the same rebate amount. Public Works plans to secure zero - percent On -Bill- Financing
(OBF) to fund the estimated remaining $571,000 for the streetlight LED retrofit project. The
zero - percent OBF will be paid by future savings in electrical costs of over $378,723 per year. It
is anticipated that through the on -bill financing the improvements will be paid off in two years.
The City Council previously approved advertisement for bids on July 10, 2018. The bid
solicitation was advertised on July 12 & 26, 2018 for a period of three weeks, and bids were
opened on August 2, 2018. Nine bids were received as follows:
1)
International Line Builders, Inc., Riverside . .....................$1,039,777
2)
Siemens Industry, Inc., Riverside ................ .....................$1,085,590
3)
KDC Inc. dba Dynalectric, Los Alamitos ..... .....................$1,163,822
4)
Crosstown Electrical & Data, Inc., Irwindale ....................$1,226,670
5)
Foddrill Construction Corp., Chino .............. .....................$1,283,668
6)
California Professional Engr. Inc., La Puente ....................$1,329,102
7)
PTM General Engr. Services, Inc. Riverside .....................$1,369,069
8)
Alfaro Communication Const., Compton .... .....................$1,396,711
9)
Elecnor Belco Electric, Inc, Chino ................ .....................$1,515,006
International Line Builders, Inc.'s (ILB) is a responsible bidder and their proposal complies in all
material respects to the bid solicitation. ILB has successfully completed construction projects for
the City in the past, and is the contractor for the Chapman Avenue and Lemon Street Traffic
Signal Modifications. ILB has also completed similar street lighting projects for other local
municipalities.
ITEM 2 06/12/18
The scope of the streetlight conversion, in general, consists of traffic control, removing existing
High Pressure Sodium Vapor (HPSV) fixture and replacing with new Leotek LED cobrahead
fixture.
The Engineer's estimate including 10% for contingencies and construction engineering is
$1,480,114.
The proposed project is categorically exempt from the provisions of the California
Environmental Quality Act (CEQA) under CEQA Guidelines Article 19 Categorical
Exemptions, Section 15301 (c) categorically exempts projects that involve the repair,
maintenance, or minor alteration to existing facilities within public right -of -way including
"Existing highways and streets, sidewalks, gutters, bicycle and pedestrian trails, and similar
facilities ". The LED retrofit will be within the existing right of way, and provides no expansion
of an existing use; therefore the project is exempt. The Notice of Exemption has been filed with
the County Recorder's Office.
Construction is scheduled to begin in September 2018 and is expected to be completed by
November 15, 2018.
8. ATTACHMENTS
• Bid Abstract
• Contract
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ITEM 3 06/12/18