03.31 Purchase Fire Public Safety Vehicle1. SUBJECT
Purchase of one Public Safety Vehicle for Orange City Fire Department.
2. SUMMARY
Purchase of a Fire Apparatus (Pierce Pumper) for the Orange City Fire Department (OFD) from South
Coast Fire Equipment, located in Ontario, CA through a cooperative purchasing agreement (CPA).
3. RECOMMENDED ACTION
Authorize the purchase of one -piece Fire Apparatus (Pumper) for the Orange City Fire Department
from Pierce Manufacturing, located in Appleton, Wisconsin, in the amount of $855,555.
2. Authorize the purchase of Equipment and Supplies needed to outfit Fire Apparatus (Pumper) from
various vendors (lowest qualified bidder) in the amount of $35,338.
3. Authorize the purchase of Communication Equipment, including radio(s), Mobile Data Computer,
and GPS Unit, to outfit new Fire Apparatus to current OFD standards, in the amount of $45,582.
4. Authorize the surplus of Unit 1144.
14. FISCAL IMPACT I
Funds are available for this vehicle in the following accounts:
720.5023.55212.00000 Vehicle Replacement Fund $ 2,131,000
125.3022.53510.00000 Fire/Paramedic Medical Supplies 195,000
5. STRATEGIC PLAN GO
1. Provide for a safe community:
a. Provide staffing and resources to deliver services that ensure public safety.
2. Be a fiscally healthy community:
a. Expend fiscal resources responsibly.
6. GENERAL PLAN IMPLEMENTATION
Public Safety Element Goal 6.0 Provide public safety services of the highest quality.
7. DISCUSSION and BACKGROUND
After review of the current vehicle replacement list, it was determined that the purchase of one
replacement fire engine (pumper) is needed. This vehicle has been placed on the approved vehicle
replacement list in fiscal year 2018 -2019. Ancillary equipment and communications outfitting is also
needed, some of which will be removed from the existing vehicle. Additional funds have been set aside
within the budget for this equipment and installation will be performed by Public Works, Fleet Services
Division, and the Orange City Fire Department.
The purchase of one Fire Engine for the Orange City Fire Department will be completed using a CPA
with the Houston - Galveston Area Council (HGACBuy), Contract No. FS 12 -15 through South Coast Fire
Equipment (SCFE), in Ontario, California. SCFE is the local Pierce Manufacturing representative.
South Coast Fire Equipment - Pierce Manufacturing:
One Fire Engine (pumper) includes Tax and delivery $ 855,555
Option #2 Cummings Engine - 10 year extended warranty (included)
Option 46 Pre -wire inputs to front & side scene lights (included)
Other Vendors /Suppliers used for outfitting of Apparatus:
Equipment and supplies from various vendors $ 35,338
Communications Equipment $ 45,582
Section 3.08.290 of the Orange Municipal Code states that any agreement involving the acquisition of
materials, supplies, or equipment may be entered into with another government entity through
cooperative purchasing provisions.
South Coast Fire Equipment - Pierce Manufacturing will deliver one Fire Engine (pumper) through
HGACBuy cooperative agreement in 330 days from receipt of City of Orange Purchase Order. An
additional one to two months will be required to outfit, setup, and mount the equipment before the unit
is placed in service. The total expenditure is $ 936,475.
The Fire Engine (pumper) to be replaced is Unit 1393. Unit 1144 will be surplus, leaving 1393 as a best
of use Reserve Pumper.
ITEM 2 07/10/18
8. ATTACHMENTS
• HGACBuy Bid dated 6/18/18
• Pierce Pumper Bid Abstract
• HGACBuy Contract FS 12-17 Pricing Verification Letter is available in the Purchasing Dept.
• City of Orange Fire Department 2018 Pumper Specification is available in the Purchasing Dept.
• Equipment needed to Outfit Pumpers cost sheets are available in the Purchasing Dept.
• Pierce Pumper Communications Equipment cost sheets are available in the Purchasing Dept.
• HGACBuy Contract No. FS 12-17 is available for review in the Purchasing Dept.
ITEM 3 07/10/18