03.29 Purchase Library Print Materials July 20181. SUBJECT
Purchase of print materials for the Orange Public Library from Baker & Taylor, Inc.
2. SUMMARY
Request for City Council to authorize a $100,000 purchase order with Baker & Taylor, Inc., for
print materials (i.e., books) for the Orange Public Library & History Center and the Taft and El
Modena branch libraries.
3. RECOMMENDED ACTION
1) Approve purchase order for print materials from Baker & Taylor, Inc., in the amount of
$100,000.
2) Authorize the City Manager to approve increases to the purchase order should the Library
receive donations designated for the purchase of additional print materials.
14. FISCAL IMPACT
Sufficient funds exist in the following account:
100.2001.53301.00000 Library Books $100,000
5. STRATEGIC PLAN GO
3. Enhance and promote quality of life in the community
b. Deliver high quality and safe recreational, social, environmental, educational and cultural
services.
1 6. GENERAL PLAN IMPLEMENTATION
Cultural Resources Element Goal 5: Meet the educational, cultural, civic information, recreation,
business, and life -long learning needs of residents through the provision of library resources.
7. DISCUSSION and BACKGROUND
As the vendor with the largest inventory and widest selection of titles in the USA, Baker &
Taylor is capable of providing a wide variety of library materials sought by Orange Public
Library to meet the interests and needs of City users.
Baker & Taylor has demonstrated the highest "fill rate" of any library materials vendor in
providing the titles ordered, according to the professional literature. Baker & Taylor provides
Orange Public Library with volume discounts and minimal shipping costs, on terms that are as
good as any that staff has been able to determine are being provided to other libraries.
Periodically, the Library will receive donations specifically designated for the purchase of print
materials. For amounts over $5,000 for any one donation, staff will request Council to accept the
donation into revenue and appropriate the monies to the designated expenditure account. For
amounts of $5,000 and under, the City Manager has this authority. Rather than requesting
Council approve an increase to the purchase order amount each time a donation is received, staff
requests Council to authorize the City Manager to approve any increases to the purchase order
should the Library receive donations designated for the purchase of additional print materials.
Funds will purchase new books and materials to meet public demand.
8. ATTACHMENTS
None.
ITEM 07/10/18