03.24 Sewer Line Cleaning Contract1. SUBJECT
Award of Contract: Bid No. 178 -38: 5 -239; Sewer Line Cleaning, Video Inspection, and
Emergency Response Services Project FY 18 -19, FY 19 -20, and FY 20 -21.
2. SUMMARY
Bids for Sewer Line Cleaning, Video Inspection, and Emergency Response Project FY 18 -19,
FY 19 -20, and FY 20 -21 were received and opened on May 31, 2018. Three bidders responded to
the Notice Inviting Bids. The apparent low bidder is Houston & Harris PCS, Inc. of Grand Terrace,
California.
3. RECOMMENDED ACTION
Award the contract to Houston & Harris PCS, Inc. of Grand Terrace, California in an amount not
to exceed $300,000 and authorize the Mayor and the City Clerk to execute the contract on behalf
of the City.
4. FISCAL IMPACT
Funds are budgeted and available in the following account:
220.5022.56510.15509 Sewer Cleaning and Video
$ 300,000
5. STRATEGIC PLAN GOAL(S)
Provide for a safe community:
b. Provide and maintain infrastructure necessary to ensure the safety of the public.
4. Provide outstanding public service:
b. Provide facilities and services to meet customer expectations.
6. GENERAL PLAN IMPLEMENTATION 7=1
Infrastructure Element Goal 1.0: Ensure water, sewer, and storm drain systems will meet the needs
of residents and businesses.
Policy 1.1: Provide sufficient levels of water, sewer, and storm drain service throughout the
community.
Policy 1.5: Investigate and carry out cost - effective methods to reduce storm water infiltration into
sewer system.
Implementation Plan: Program II -6 — Correct Sewer System Deficiencies.
7. DISCUSSION and BACKGROUND
The City Council previously approved the advertisement for bids at the May 8, 2018 meeting. The
bid solicitation was advertised on May 16, 2018 for a period of three weeks and bids were opened
on May 31, 2018. Three bidders submitted proposals as follows:
TOTAL BID
1) Houston & Harris PCS, Inc., Grand Terrace $ 244,595
2) Empire Pipe Cleaning Equipment, Inc., Orange 391,500
3) Hoffman Southwest Corp. DBA Pro Pipe, Inc., Mission Viejo 462,830
Houston & Harris PCS, Inc. of Grand Terrace, California is the lowest base bid in the amount of
$ 244,595. An additional $55,405 is included in the agreement to allow for emergency service
requests and contingency work. The total agreement is for an annual amount of $300,000.
The City's Sanitary Sewer Management Plan requires routine cleaning and video inspection of the
City's approximately 312 miles of sewer line in order to mitigate sewer spills and to stay in
compliance with the State Water Resources Control Board (SWRCB) Order No. 2006 -0003- DWQ
entitled Statewide General Waste Discharge Requirements for Sanitary Sewer Systems and its
Monitoring and Reporting Program (MRP) amendment WQ 2013 - 0058 -EXEC. In addition, the
data gathered during video inspection of the sewer lines is used to identify infrastructure
deficiencies and plan for Capital Improvement Program (CIP) projects.
8. ATTACHMENTS
• Bid Abstract
• Contract Agreement
ITEM 2 07/10/18