03.16 Community Services Appropriation of Revenue1. SUBJECT
Appropriation of $47,347.46 in revenue from a variety of sources: Senior Mobility Program
(SMP) funds; special events donations; sports field maintenance and renovation; and Orange
Community Gardens.
2. SUMMARY
Revenues, which were invoiced and collected, are recommended to be appropriated for the
following purposes:
• Measures M2 sales tax revenue in the amount of $25,709.46 received through the SMP
administered by the Orange County Transportation Authority (OCTA);
• Sponsorship donation of $10,000 each from Ricci Realty and Chapman University for
annual City Special Events and programs;
• User Group maintenance reimbursements in the amount of $1,500 for sports field
maintenance and renovation at El Modena Park; and
• Garden plot rental fees and forfeited deposits in the amount of $138 for Community
Garden maintenance.
3. RECOMMENDED ACTION
1) Appropriate $25,709.46 from Fund 263 unreserved fund balance (Traffic Improvement —
Measure M2) to expenditure account 263.7041.51780.20235 (Senior Transportation
Grant 15 -16) in the amount of $11,254.90 and to expenditure account
263.7041.51780.20271 (Senior Transportation Grant 16 -17) in the amount of $14,454.56;
2) Authorize the appropriation of $20,000 from the revenue account 100.7015.48390.20368
(Donations — Special Events 2018) to expenditure account number
100.7015.51355.20368 (Special Events 2018 — Other Services);
3) Authorize the appropriation of $1,500 from revenue account 100.7001.42480.00000
(User Group Maintenance Fees) to 100.7022.51700.00000 (Contractual Services); and
4) Authorize the appropriation of $138 from revenue account 100.7001.44210.20227 (Rents
- Garden Plots) to expenditure account number 100.7001.51700.20227 (Contractual
Services - Garden Plots).
4. FISCAL IMPACT
Upon appropriation, funds will be available in the following accounts:
263.7041.51780.20235
Sr Transp Grant 15 -16
$11,254.90
263.7041.51780.20271
Sr Transp Grant 16 -17
14,454.56
Subtotal
$25,709.46
100.7015.51355.20368
Special Events 2018 — Other Services
20,000.00
100.7022.51700.00000
Contractual Services
1,500.00
100.7001.51700.20227
Contractual Services - Garden Plots
138.00
TOTAL
$47,347.46
5. STRATEGIC PLAN GOAL(S)
3. Enhance and promote quality of life in the community
a. Refurbish, maintain, develop and /or expand public use places and spaces.
6. GENERAL PLAN IMPLEMENTATION
Natural Resources Element Goal 5.0: Provide recreational facilities and programs that
adequately serve the needs of residents.
7. DISCUSSION and BACKGROUND
Measure M2 Funds through the SMP
The City entered into an agreement with Orange Elderly Services (OES) to administer the Senior
Transportation Program utilizing Measure M2 sales tax revenue funds, received directly from
OCTA through the SMP. The City budgets for approximately $110,000 in annual Measure M2
revenues and expenditures for this program. Any additional amount must be appropriated
through City Council action and all funds are required to be spent within three years of receipt. In
Fiscal Year 2015 -2016, the City received a total of $121,254.90 in revenue and interest,
$11,254.90 over the budgeted amount. In Fiscal Year 2016 -2017, the City received a total of
$124,454.56, $14,454.56 over the budgeted amount. Therefore, a total of $25,709.46 in SMP
revenue ($24,806.26) and interest ($903.20) needs to be appropriated in order to spend the funds
within the three -year time frame.
ITEM 2 6/12/18
Sponsorship Donations
The City's annual Partnership Campaign solicits donations to support citywide special events.
Per the City's donation policy, single donations greater than $5,000 may only be accepted and
appropriated by the City Council. Ricci Realty and Chapman University became "Orange Tree"
partners for the 2018 Special Event Season and each provided a $10,000 sponsorship donation.
The Department requests that a total of $20,000 be accepted and appropriated to help cover the
costs of the City's annual special events and programs.
Sports Field Maintenance and Renovation Reimbursement
The Community Services Department developed a cooperative program with the user groups to
fund annual maintenance and renovation of sports fields they use, based on significant wear that
occurs as a result of that use. After each season, the City contracts for the renovation work to
bring fields up to the City's standards. User groups reimburse the City based on a formula for use
of multi -use fields, or actual amounts for work performed on a single -user field. This process
allows for equitable contributions by user groups and helps the City avoid any potential liability
issues that may arise from unauthorized contractors doing work on City property.
The City has billed a total of $1,500 to three user groups for El Modena Park field renovations,
and needs to appropriate this amount to the expenditure account.
Community Garden Lease Revenue
The City charges community members an annual lease of $75 per garden plot, to cover the cost
of utilities, infrastructure and repairs. Lease revenue of $150, from March and April 2018, minus
administrative costs of 8% of revenues ($12), totaling $138 needs to be appropriated for FYI 8.
Summary of Revenue Sources
The total appropriation request is $47,438.46:
Revenue Source Total Collected
OCTA — Measure M2 $25,709.46
Ricci Realty 10,000.00
Chapman University 10,000.00
Orange Baseball Association 915.00
Olive Pony 465.00
Orange Lutheran High School 120.00
Garden Plot Lease and Deposits (various) 138.00
TOTAL $47,347.46
Location
Senior Transportation Program
Special Event Sponsorship
Special Event Sponsorship
El Modena Park
El Modena Park
El Modena Park
Community Garden
8. ATTACHMENTS
None
ITEM 3 6/12/18