03.24 Police Dept Exterior Wall Sealing1. SUBJECT
Award of Contract Bid No. 178 -36, SP -4043; Police Department Exterior Wall Sealing Project
(FY 18).
2. SUMMARY
Bids for the Police Department Exterior Wall Sealing Project, FY18 were received and opened
on April 12, 2018. Six bidders responded to the Notice Inviting Bids. The apparent low bidder is
Newbuild Construction and Restoration, Inc. of Orange, California in the amount of $47,000.
The Engineer's Estimate is $72,000 including contingencies and construction engineering.
3. RECOMMENDED ACTION
Award the contract in the amount of $47,000 to Newbuild Construction and Restoration, Inc. of
Orange, California, and authorize the Mayor and City Clerk to execute the necessary documents
on behalf of the City.
4. FISCAL IMPACT
Budgeted funds are available in the Capital Improvement Program in the following account:
725.5028.56028.19826 Police HQ Exterior Wall Sealing $119,000
5. STRATEGIC PLAN GOAL(S) f
1. Provide for a safe community -
b. Provide and maintain infrastructure necessary to ensure the safety of the public.
4. Provide outstanding public service —
b. Provide facilities and services to meet customer expectations.
6. GENERAL PLAN IMPLEMENTATION
Public Safety Goal 6.0 Provide public safety services of the highest quality.
Policy 6.1: Provide the Police Department with adequate personnel, equipment and state- of -the-
art technology to effectively combat crime, meet existing and projected service demands, and
provide crime prevention programs. These resources should be provided prior to anticipated
needs.
7. DISCUSSION and BACKGROUND
The bid solicitation was advertised as informal bid procedures on March 20, 2018 for a period of
three weeks, and bids were opened on April 12, 2018. Six bidders submitted proposals as
follows:
TOTAL BID
1)
Newbuild Construction and Restoration, Inc.
$47,000
2)
New Dimension General Construction
$64,900
3)
Pacific Contractor Group, Inc.
$74,000
4)
Howard Ridley Co., Inc.
$127,000
5)
AJ Fistes Corporation
$191,600
6)
Fix Painting Company
$241,000
City staff is recommending to award the project to Newbuild Construction and Restoration, Inc.
in the amount of $47,000. The Engineer's Estimate including contract, 10% contingencies and
construction engineering is $72,000.
The ceramic tile exterior of the Police Headquarters' facility requires cleaning and sealing every
five to seven years to prevent internal damage from rainwater. The contractor shall provide all
labor, materials, tools and equipment to clean, prepare, repair and finish clear seal approximately
156,545 square feet of tile and grouted surfaces.
The proposed improvement is categorically exempt from the provisions of the California
Environmental Quality Act (CEQA) under CEQA guidelines Article 18, Section 15268
"Ministerial Projects ". The Notice of Exemption has been filed with the County Recorder's
Office.
Construction is scheduled to begin in summer 2018 and is expected to be completed within
fifteen calendar days.
18. ATTACHMENTS
• Bid Abstract
• Contract Agreement
JD; EML; YCN
ITEM 2 05/08/18
CITY COUNCIL MINUTES MAY 8, 2018
3. CONSENT CALENDAR (Continued)
3.23 Award of contract for Cambridge Storm Drain and Street Improvements; Bid No.
178 -32. (A2100.0; AGR -6611)
ACTION: Awarded the contract in the amount of $1,064,925 to Garrett J. Gentry of
Upland, California; and authorized the Mayor and City Clerk to execute on behalf of the
City.
3.24 Award of contract for Police Department Exterior Wall Sealing Project (FY18); Bid
No. 178 -36. (A2100.0; AGR -6612)
ACTION: Awarded the contract in the amount of $47,000 to Newbuild Construction and
Restoration, Inc. of Orange, California; and authorized the Mayor and City Clerk to execute
on behalf of the City.
3.25 Award of contract for Preventive Maintenance and Repairs for Emergency Power
Generators; Bid No. 178 -37. (A2100.0; AGR -6613)
ACTION: 1) Rejected the bid received from the apparent low bidder, Global Power Group,
Inc., a California Corporation, on the basis that the bid was not responsive; 2) Rejected the
bid received from the second lowest bidder, Quinn Power Systems., a California
Corporation, on the basis that the bid was not responsive; and 3) Awarded the contract to
Odyssey Power Corporation in an amount not -to- exceed $42,980 and authorize the Mayor
and City Clerk to execute on behalf of the City.
3.26 Award of contract for pavement maintenance on Amapola Avenue and Meads
Avenue in Orange Park Acres. (A2100.0; AGR -6614)
ACTION: Awarded the contract in the amount of $90,000 to Excel Paving Company; and
authorized the Mayor and City Clerk to execute on behalf of the City.
3.27 Final Acceptance of Bid No. 167 -47; Emergency Generator for Reservoir 9A Pump
Station; and authorization to file a Notice of Completion with the County Recorder.
ACTION: Accepted the Emergency Generator for Reservoir 9A Pump Station project as
complete, and authorized the Mayor and City Clerk to execute the Notice of Completion.
3.28 Final Acceptance of Bid No. 178 -23; Pavement and Sidewalk Repair at Rancho
Santiago Boulevard and Chapman Avenue; and authorization to file a Notice of
Completion with the County Recorder.
ACTION: Accepted the Pavement and Sidewalk Repair at Rancho Santiago Boulevard and
Chapman Avenue project as complete, and authorized the Mayor and City Clerk to execute
the Notice of Completion.
3.29 Final Acceptance of Bid No. 167 -25; Yorba Park Landscape Renovation; and
authorization to file a Notice of Completion with the County Recorder
ACTION: Accepted the Yorba Park Landscape Renovation project as complete, and
authorized the Mayor and City Clerk to execute the Notice of Completion.
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