03.22 Palmyra Ave Street Rehabilitation FY 181. SUBJECT
Award of Contract Bid No. 178 -31, SP -4002; Palmyra Avenue Street Rehabilitation, FYI 8.
2. SUMMARY
Bids for the FYI Palmyra Avenue Street Rehabilitation were received and opened on April 12,
2018. Five bidders responded to the Notice Inviting Bids. The apparent low bidder is R.J. Noble
Company of Orange, California in the amount of $1,075,226.
3. RECOMMENDED ACTION
Accept the lowest bid and award the contract to R.J. Noble Company of Orange, California in
the amount of $1,075,226 and authorize the Mayor to execute and the City Clerk to attest the
contract on behalf of the City.
4. FISCAL IMPACT
Funds are budgeted and available in the following accounts:
272.5011.56330.20324 Gas Tax $564,580
520.5011.56200.15508 Sewer line Maintenance /Replacement $543,480
Total $1,408,060
5. STRATEGIC PLAN GOAL(S)
1. Provide for a safe community -
b. Provide and maintain infrastructure necessary to ensure the safety of the public.
4. Provide outstanding public service —
b. Provide facilities and services to meet customer expectations.
1 6. GENERAL PLAN IMPLEMENTATION
Infrastructure Element Goal 1.0: Ensure water, sewer, and storm drain systems that meet the
needs of residents and businesses.
Policy 1.1: Provide sufficient levels of water, sewer, and storm drain service throughout the
community.
Infrastructure Element Goal 3.0 Ensure adequate maintenance of public rights -of -way to
enhance public safety and improve circulation.
Policy 3.1: Continue to maintain and repair sidewalks and pavement surfaces on public rights -
of -way.
17. DISCUSSION and BACKGROUND
The bid solicitation was advertised on March 14, 2018 for a period of four weeks and bids were
opened on April 12, 2018. Five bidders submitted proposals as follows:
TOTAL BID
1)
R.J. Noble Company, Orange, Ca
$1,075,226
2)
Palp, Inc, DBA Excel Paving, Long Beach, Ca
$1,174,309
3)
EBS General Engineering, Inc., Corona, Ca
$1,193,790
4)
All American Asphalt, Corona, Ca
$1,197,197
5)
Vido Samarzich, Inc., Alta Loma, Ca
$1,378,542
This project will rehabilitate Palmyra Avenue from Cambridge Street to Grand Street.
Rehabilitation will consist of removing and reconstructing badly damaged pavement sections and
grinding and overlaying the rest of the roadway. Other aspects of the project include replacement
of damaged sidewalk, curb and gutter, and construction of Americans with Disabilities Act
(ADA) compliant ramps. In addition to the pavement rehabilitation, this project will also remove
and replace the existing sewer line on Palmyra Avenue from Cambridge Street to Shaffer Street,
based on the Sewer Master Plan. Also the 6" sewer line on Waverly Street from Chapman
Avenue to Almond Avenue will be removed and upsized to an 8" line as part of the ongoing
Sewer Line replacement and maintenance. The sewer manholes being placed at various locations
within the City is based on information received from field observations. These new manholes
are needed in order to maintain the existing sewer system due to the long reach between the
existing manholes.
The proposed project is categorically exempt from the provisions of the California
Environmental Quality Act (CEQA) under CEQA Guidelines Article 19 Categorical
Exemptions, Section 15302 (c) categorically exempts projects that involve "Replacement or
reconstruction of existing utility systems and /or facilities involving negligible or no expansion of
capacity." The proposed pipeline upgrade /replacement addresses an existing capacity deficiency
that is identified in the City's approved Sewer Master Plan and is 1,964 feet in length. This
reconstruction project does not involve expansion of the existing street or sewer system, and all
ITEM 2 05/08/18
roadway infrastructure will remain in the same capacity upon project completion, therefore the
project is exempt. The Notice of Exemption has been filed with the County Recorder's Office.
Construction is scheduled to begin in summer 2018 and is expected to be completed within 60
calendar days.
8. ATTACHMENTS
• Location Map
• Bid Abstract
• Contract
JD;EML;cp
ITEM 3 05/08/18
CITY COUNCIL MINUTES MAY 8, 2018
3. CONSENT CALENDAR (Continued)
3.16 Mills Act Contract No. MAC - 269.0 -18 (Historic Property Preservation Agreement),
251 N. Shaffer Street. (A2100.0; AGR -6604)
NOTE: Mayor Smith recorded an abstention due to a potential conflict with nearby
property.
ACTION: Approved a Mills Act Contract (Historic Property Preservation Agreement)
between City of Orange and the property owner for the preservation and rehabilitation of
a qualified historic property.
3.17 Mills Act Contract No. MAC - 270.0 -18 (Historic Property Preservation Agreement),
526 E. Maple Avenue. (A2100.0; AGR -6605)
NOTE: Mayor Smith recorded an abstention due to a potential conflict with nearby
property.
ACTION: Approved a Mills Act Contract (Historic Property Preservation Agreement)
between City of Orange and the property owner for the preservation and rehabilitation of
a qualified historic property.
3.18 Award of contract for Fire Hydrant Painting Services; Bid No. 178 -26. (A2100.0;
AGR -6606)
ACTION: Awarded a contract in the amount of $42,900 to Polychrome Construction, Inc.;
and authorized the Mayor and City Clerk to execute on behalf of the City.
3.19 Award of contract for demolition of an existing water reservoir; Bid No. 178 -27.
(A2100.0; AGR -6607)
ACTION: Awarded the contract in the amount of $123,200 to James McMinn, Inc.; and
authorized the Mayor and City Clerk to execute on behalf of the City.
3.20 Award of contract for Annual Pavement Maintenance at Various Locations, Fiscal
Year 2017 -2018 (FY18); Bid No. 178 -29. (A2100.0; AGR -6608)
ACTION: Awarded the contract in the amount of $1,836,745 to R.J. Noble Company; and
authorized the Mayor and City Clerk to execute on behalf of the City.
3.21 Award of contract for Annual Slurry Seal at Various Locations, Fiscal Year 2017-
2018 (FY18); Bid No. 178 -30. (A2100.0; AGR -6609)
ACTION: Awarded the contract in the amount of $582,940 to All American Asphalt South
of Fontana, California; and authorized the Mayor and City Clerk to execute on behalf of
the City.
3.22 Award of contract for Palmyra Avenue Street Rehabilitation, FY18; Bid No. 178 -31.
(A2100.0; AGR -6610)
ACTION: Accepted the lowest bid and award the contract to R.J. Noble Company of
Orange, California, in the amount of $1,075,226; and authorized the Mayor and the City
Clerk to execute on behalf of the City.
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