03.21 Annual Slurry Seal Agreement FY 181. SUBJECT
Award of Contract - Bid No. 178 -30; SP -4047; Annual Slurry Seal at Various Locations, Fiscal
Year 2017 -2018 (FYI 8).
2. SUMMARY
Bids for Annual Slurry Seal at Various Locations, FYI were received and opened on April 19,
2018. Three bidders responded to the Notice Inviting Bids. The apparent low bidder is All
American Asphalt South of Fontana, CA for $582,940. The engineer's estimate was approximately
$614,000.
3. RECOMMENDED ACTION
Award the contract in the amount of $582,940 to All American Asphalt South of Fontana, CA, and
authorize the Mayor and City Clerk to execute the necessary documents on behalf of the City.
4. FISCAL IMPACT
Funds are budgeted and available in the following accounts:
263.5011.56330.13120 Pavement Management Program $ 566,000
272.5011.56330.13120 Pavement Management Program $ 34,305
510.7021.56015.30053 Parking Lot Pavement Rehabilitation $ 75,000
$ 675,305
5. STRATEGIC PLAN GOAL(S)
1. Provide for a safe community -
b. Provide and maintain infrastructure necessary to ensure the safety of the public.
4. Provide outstanding public service —
b. Provide facilities and services to meet customer expectations.
6. GENERAL PLAN IMPLEMENTATION
Infrastructure Goal 3.0 Ensure adequate maintenance of public rights -of -way to enhance public
safety and improve circulation.
Policy 3.1: Continue to maintain and repair sidewalks and pavement surfaces on public rights -
of -way.
7. DISCUSSION and BACKGROUND
The Annual Slurry Seal Project at Various Locations is part of our FY18 Annual Street
Maintenance activities and is designed to prolong pavement life of city streets. Rehabilitation
methods vary depending on the sustained damage but in general consist of asphalt concrete
overlays with localized areas of pavement reconstruction and slurry seal. The rehabilitated
pavement will have a longer service life and will provide a safe and smooth ride for the public.
This slurry seal project will include approximately 62 residential streets throughout the City. The
streets selected for maintenance in accordance with our Pavement Management Plan, generally
fall into the "fair" category and require work at this time to prevent pavement deterioration and
higher cost for asphalt concrete overlay in the future. The project will also include the
rehabilitation of El Camino Real Park parking lots. The work includes, but not limited to, slurry
seal, signing and striping, and replacement of damaged concrete wheel - stops.
The City Council previously approved advertisement for bids on March 13, 2018. The bid
solicitation was advertised on March 21, 2018 for a period of four weeks and bids were opened on
April 19, 2018. Three bids were received as follows:
1) All American Asphalt South, Fontana $582,940.00
2) All American Asphalt, Corona $597,597.00
3) Pavement Coatings Co., Mira Loma $605,730.00
Construction is estimated to begin in June 2018 and to be completed by August 2018.
8. ATTACHMENTS
• Location List
• Bid Abstract
• Contract Agreement
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ITEM 2 05/08/18
CITY COUNCIL MINUTES MAY 8, 2018
3. CONSENT CALENDAR (Continued)
3.16 Mills Act Contract No. MAC - 269.0 -18 (Historic Property Preservation Agreement),
251 N. Shaffer Street. (A2100.0; AGR -6604)
NOTE: Mayor Smith recorded an abstention due to a potential conflict with nearby
property.
ACTION: Approved a Mills Act Contract (Historic Property Preservation Agreement)
between City of Orange and the property owner for the preservation and rehabilitation of
a qualified historic property.
3.17 Mills Act Contract No. MAC - 270.0 -18 (Historic Property Preservation Agreement),
526 E. Maple Avenue. (A2100.0; AGR -6605)
NOTE: Mayor Smith recorded an abstention due to a potential conflict with nearby
property.
ACTION: Approved a Mills Act Contract (Historic Property Preservation Agreement)
between City of Orange and the property owner for the preservation and rehabilitation of
a qualified historic property.
3.18 Award of contract for Fire Hydrant Painting Services; Bid No. 178 -26. (A2100.0;
AGR -6606)
ACTION: Awarded a contract in the amount of $42,900 to Polychrome Construction, Inc.;
and authorized the Mayor and City Clerk to execute on behalf of the City.
3.19 Award of contract for demolition of an existing water reservoir; Bid No. 178 -27.
(A2100.0; AGR -6607)
ACTION: Awarded the contract in the amount of $123,200 to James McMinn, Inc.; and
authorized the Mayor and City Clerk to execute on behalf of the City.
3.20 Award of contract for Annual Pavement Maintenance at Various Locations, Fiscal
Year 2017 -2018 (FY18); Bid No. 178 -29. (A2100.0; AGR -6608)
ACTION: Awarded the contract in the amount of $1,836,745 to R.J. Noble Company; and
authorized the Mayor and City Clerk to execute on behalf of the City.
3.21 Award of contract for Annual Slurry Seal at Various Locations, Fiscal Year 2017-
2018 (FY18); Bid No. 178 -30. (A2100.0; AGR -6609)
ACTION: Awarded the contract in the amount of $582,940 to All American Asphalt South
of Fontana, California; and authorized the Mayor and City Clerk to execute on behalf of
the City.
3.22 Award of contract for Palmyra Avenue Street Rehabilitation, FY18; Bid No. 178 -31.
(A2100.0; AGR -6610)
ACTION: Accepted the lowest bid and award the contract to R.J. Noble Company of
Orange, California, in the amount of $1,075,226; and authorized the Mayor and the City
Clerk to execute on behalf of the City.
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