03.20 Annual Pavement Maintenance FY181 SUBJECT
Award of Contract - Bid No. 178 -29; SP -4045; Annual Pavement Maintenance at Various
Locations, Fiscal Year 2017 -2018 (FYI 8).
2. SUMMARY
Bids for Annual Pavement Maintenance at Various Locations FYI were received and opened on
April 26, 2018. Three bidders responded to the Notice Inviting Bids. The apparent low bidder is
R.J. Noble Company of Orange, CA for $1,836,745.
3. RECOMMENDED ACTION
Award the contract in the amount of $1,836,745 to R.J. Noble Company, and authorize the Mayor
and City Clerk to execute the necessary documents on behalf of the City.
4. FISCAL IMPACT
Funds are budgeted in the Capital Improvement Program and are available in the following
accounts:
263.5011.56330.13120 Pavement Management Program $1,867,829
510.7021.56015.30053 Parking Lot Pavement Rehabilitation $ 175,000
$2,042,829
5. STRATEGIC PLAN GOAL(S)
1. Provide for a safe community -
b. Provide and maintain infrastructure necessary to ensure the safety of the public.
4. Provide outstanding public service —
b. Provide facilities and services to meet customer expectations.
ITEM3.ao I
05/08/18
6. GENERAL PLAN IMPLEMENTATION
Infrastructure Goal 3.0 Ensure adequate maintenance of public rights -of -way to enhance public
safety and improve circulation.
Policy 3.1: Continue to maintain and repair sidewalks and pavement surfaces on public rights -
of -way.
17. DISCUSSION and BACKGROUND
This project is part of our FYI Annual Street Maintenance activities and is designed to prolong
pavement life of city streets. Rehabilitation methods vary depending on the sustained damage but
in general consist of asphalt concrete overlays with localized areas of pavement reconstruction and
slurry seal. The rehabilitated pavement will have a longer service life and will provide a safe and
smooth ride for the public.
This asphalt concrete overlay project will rehabilitate approximately 19 residential streets and four
arterial streets throughout the City. The streets selected for maintenance in accordance with our
Pavement Management Plan, generally fall into the "poor to fair" category and require work at
this time to prevent total pavement failure and higher reconstruction cost in the future. The project
will also include the rehabilitation of El Camino Real Park and Eisenhower Park parking lots. The
work includes, but not limited to, asphalt concrete grind and overlay, removal and reconstruction
of sidewalk access ramps, signing and striping, and replacement of damaged concrete wheel- stops.
The total cost is estimated at $2,040,000 including a 10% construction engineering and
contingency.
The proposed two arterial streets are as follow:
1. Esplanade Street from La Veta Avenue to Fairhaven Avenue
2. Glassell Street from Maple Avenue to Walnut Avenue
The City Council previously approved advertisement for bids on March 13, 2018. The bid
solicitation was advertised on April 4, 2018 for a period of three weeks and bids were opened on
April 26, 2018. Three bids were received as follows:
1) R.J. Noble Company $1,836,745
2) All American Asphalt, Inc. $1,993,993
3) Palp Inc, DBA Excel Paving, Co. $2,214,960
Construction is estimated to begin in June 2018 and to be completed by November 2018.
18. ATTACHMENTS
• Location List
• Bid Abstract
• Contract Agreement
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ITEM 2 05/08/18
CITY COUNCIL MINUTES MAY 8, 2018
3. CONSENT CALENDAR (Continued)
3.16 Mills Act Contract No. MAC - 269.0 -18 (Historic Property Preservation Agreement),
251 N. Shaffer Street. (A2100.0; AGR -6604)
NOTE: Mayor Smith recorded an abstention due to a potential conflict with nearby
property.
ACTION: Approved a Mills Act Contract (Historic Property Preservation Agreement)
between City of Orange and the property owner for the preservation and rehabilitation of
a qualified historic property.
3.17 Mills Act Contract No. MAC - 270.0 -18 (Historic Property Preservation Agreement),
526 E. Maple Avenue. (A2100.0; AGR -6605)
NOTE: Mayor Smith recorded an abstention due to a potential conflict with nearby
property.
ACTION: Approved a Mills Act Contract (Historic Property Preservation Agreement)
between City of Orange and the property owner for the preservation and rehabilitation of
a qualified historic property.
3.18 Award of contract for Fire Hydrant Painting Services; Bid No. 178 -26. (A2100.0;
AGR -6606)
ACTION: Awarded a contract in the amount of $42,900 to Polychrome Construction, Inc.;
and authorized the Mayor and City Clerk to execute on behalf of the City.
3.19 Award of contract for demolition of an existing water reservoir; Bid No. 178 -27.
(A2100.0; AGR -6607)
ACTION: Awarded the contract in the amount of $123,200 to James McMinn, Inc.; and
authorized the Mayor and City Clerk to execute on behalf of the City.
3.20 Award of contract for Annual Pavement Maintenance at Various Locations, Fiscal
Year 2017 -2018 (FY18); Bid No. 178 -29. (A2100.0; AGR -6608)
ACTION: Awarded the contract in the amount of $1,836,745 to R.J. Noble Company; and
authorized the Mayor and City Clerk to execute on behalf of the City.
3.21 Award of contract for Annual Slurry Seal at Various Locations, Fiscal Year 2017-
2018 (FY18); Bid No. 178 -30. (A2100.0; AGR -6609)
ACTION: Awarded the contract in the amount of $582,940 to All American Asphalt South
of Fontana, California; and authorized the Mayor and City Clerk to execute on behalf of
the City.
3.22 Award of contract for Palmyra Avenue Street Rehabilitation, FY18; Bid No. 178 -31.
(A2100.0; AGR -6610)
ACTION: Accepted the lowest bid and award the contract to R.J. Noble Company of
Orange, California, in the amount of $1,075,226; and authorized the Mayor and the City
Clerk to execute on behalf of the City.
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