03.19 Demolition of Water Reservoir1. SUBJECT
Award of Contract — Bid No. 178 -27; Demolition of an Existing Water Reservoir (W -684)
2. SUMMARY
Three bids for the Demolition of an Existing Water Reservoir project were received and opened
on Thursday, March 29, 2018. The apparent low bidder is James McMinn, Inc. in the amount of
$123,200.
3. RECOMMENDED ACTION 77]
Award a contract in the amount of $123,200 to James McMinn, Inc. and authorize the Mayor and
City Clerk to execute the necessary documents on behalf of the City.
4. FISCAL IMPACT
Funds are budgeted and are available in the following account:
600.8041.56012.18935 Water Plant Warehouse Replacement $372,945
5. STRATEGIC PLAN GOAL(S)
1. Provide for a safe community:
b. Provide and maintain the infrastructure necessary to ensure the safety of the public.
2. Be a fiscally healthy community:
d. Effectively manage and develop City assets.
4. Provide outstanding public service:
b. Provide facilities and services to meet customer expectations.
6. GENERAL PLAN IMPLEMENTATION
Infrastructure Element Goal 3.0 Ensure adequate maintenance of public rights -of -way to
enhance public safety and improve circulation.
Policy 3.1: Continue to maintain and repair sidewalks and pavement surfaces on public rights -
of -way.
7. DISCUSSION and BACKGROUND
The existing water reservoir is a partially buried reinforced concrete tank located at the Water
Plant Headquarters. It was built in 1926 to store water from Well 4 and Well 5. Wells 4 and 5
pumped their water into the reservoir and then a different pump station pumped the water into the
distribution system. Newer city reservoirs are now located in the hills that surrounded the City
making the operation more efficient due to the fact that the water goes to the distribution system
by gravity. In 2016, Wells 4 and 5 and the accompanying pump station were abandoned. The
reservoir has been empty since then and is no longer needed. The demolition of the existing
reservoir and associated chlorine building will create room for the future replacement of the
trailer currently serving as the field supervisors's office. This project will also provide usable
space to accommodate additional needed parking for City and employee vehicles.
Plans and Specifications were prepared by Water Division staff. The bids were received and
opened on March 29, 2018. Three bidders responded as follows:
CONTRACTOR
AMOUNT
1. James McMinn, Inc.
$123,200
2. Minco Construction
$137,687
3. T -9 Enterprises, Inc.
$267,565
James McMinn, Inc. is the apparent responsive low bidder. Staff conducted reference checks
with other project owners including Lewis Company, Foremost Management, and Beazer
Homes. All companies contacted provided positive feedback and good reviews on the
performance of James McMinn, Inc. Therefore, staff recommends that James McMinn, Inc. be
awarded the contract in the amount of $123,200 for the Demolition of the Existing Water
Reservoir project.
Construction is scheduled to begin in June 2018 and is expected to be completed within 45
calendar days.
8. ATTACHMENTS
• Bid Results
• Location Map
• Contract Agreement
ITEM 2 05/08/18
CITY COUNCIL MINUTES MAY 8, 2018
3. CONSENT CALENDAR (Continued)
3.16 Mills Act Contract No. MAC - 269.0 -18 (Historic Property Preservation Agreement),
251 N. Shaffer Street. (A2100.0; AGR -6604)
NOTE: Mayor Smith recorded an abstention due to a potential conflict with nearby
property.
ACTION: Approved a Mills Act Contract (Historic Property Preservation Agreement)
between City of Orange and the property owner for the preservation and rehabilitation of
a qualified historic property.
3.17 Mills Act Contract No. MAC - 270.0 -18 (Historic Property Preservation Agreement),
526 E. Maple Avenue. (A2100.0; AGR -6605)
NOTE: Mayor Smith recorded an abstention due to a potential conflict with nearby
property.
ACTION: Approved a Mills Act Contract (Historic Property Preservation Agreement)
between City of Orange and the property owner for the preservation and rehabilitation of
a qualified historic property.
3.18 Award of contract for Fire Hydrant Painting Services; Bid No. 178 -26. (A2100.0;
AGR -6606)
ACTION: Awarded a contract in the amount of $42,900 to Polychrome Construction, Inc.;
and authorized the Mayor and City Clerk to execute on behalf of the City.
3.19 Award of contract for demolition of an existing water reservoir; Bid No. 178 -27.
(A2100.0; AGR -6607)
ACTION: Awarded the contract in the amount of $123,200 to James McMinn, Inc.; and
authorized the Mayor and City Clerk to execute on behalf of the City.
3.20 Award of contract for Annual Pavement Maintenance at Various Locations, Fiscal
Year 2017 -2018 (FY18); Bid No. 178 -29. (A2100.0; AGR -6608)
ACTION: Awarded the contract in the amount of $1,836,745 to R.J. Noble Company; and
authorized the Mayor and City Clerk to execute on behalf of the City.
3.21 Award of contract for Annual Slurry Seal at Various Locations, Fiscal Year 2017-
2018 (FY18); Bid No. 178 -30. (A2100.0; AGR -6609)
ACTION: Awarded the contract in the amount of $582,940 to All American Asphalt South
of Fontana, California; and authorized the Mayor and City Clerk to execute on behalf of
the City.
3.22 Award of contract for Palmyra Avenue Street Rehabilitation, FY18; Bid No. 178 -31.
(A2100.0; AGR -6610)
ACTION: Accepted the lowest bid and award the contract to R.J. Noble Company of
Orange, California, in the amount of $1,075,226; and authorized the Mayor and the City
Clerk to execute on behalf of the City.
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