03.12 Annual Sewer Line Cleaning FY 20221. SUBJECT
Bid No. 178 -38; Approval of plans and specifications, and authorization to advertise for bids for
Annual Sewer Line Cleaning and CCTV Video Inspection (S -239).
2. SUMMARY
Bid specifications have been completed for the Annual Sewer Line Cleaning and CCTV Video
Inspection. The project is ready to be advertised for bids.
3. RECOMMENDED ACTION
Approve bid specifications and authorize advertising for bids for the Annual Sewer Line Cleaning
and CCTV Inspection project.
4. FISCAL IMPACT
Upon approval of the fiscal year 2018/19 budget, Capital Improvement Program funds will be
available in the following accounts:
220.5022.56510.15509 Sewer Cleaning and Video $ 300,000
5. STRATEGIC PLAN GOAL(S)
Provide for a safe community -
b. Provide and maintain infrastructure necessary to ensure the safety of the public.
4. Provide outstanding public service —
b. Provide facilities and services to meet customer expectations.
F6. GENERAL PLAN IMPLEMENTATION
Infrastructure Goal 1.0 Ensure water, sewer, and storm drain systems that meet the needs of
residents and businesses.
Policy 1.1: Provide sufficient levels of water, sewer, and storm drain service throughout the
community.
Policy 1.5: Investigate and carry out cost - effective methods to reduce storm water infiltration into
the sewer system.
Implementation Plan: Program II -6 — Correct Sewer System Deficiencies.
7. DISCUSSION and BACKGROUND
The City's Sanitary Sewer Management Plan requires routine cleaning and video inspection of the
City's approximately 312 miles of sewer line in order to mitigate sewer spills and to stay in
compliance with the State Water Resources Control Board (SWRCB) Order No. 2006 -0003- DWQ
entitled Statewide General Waste Discharge Requirements for Sanitary Sewer Systems and its
Monitoring and Reporting Program (MRP) amendment WQ 2013- 0058 -EXEC. In addition, the
data gathered during video inspection of the sewer lines is used to identify infrastructure
deficiencies and plan for Capital Improvement Program (CIP) projects.
In order to keep up with the maintenance of over 312 miles of sewer lines and approximately 7,045
sewer manholes, the City has been using an outside contractor to conduct a portion of the required
sewer line cleaning and video inspection. The contract with the current service provider will expire
at the end on June 30, 2018. Upon approval of the FY 2018/19 budget, funds will be available in
the CIP and will be budgeted for this work.
This authorization to advertise will allow the City to solicit bids for the necessary work without a
lapse in service. The bid solicitation will be for a three -year contract with two possible extensions.
This will allow the City to secure the cleaning and video inspection services through fiscal year
2022.
8. ATTACHMENTS
• Scope of Work
ITEM 2 05/08/18
CITY COUNCIL MINUTES MAY 8, 2018
3. CONSENT CALENDAR (Continued)
3.9 Number not used.
3.10 First Amendment to Installation and Service Surveillance Equipment Agreement No.
6520 with Convergint Technologies, LLC. (A2100.0; AGR- 6520.1)
ACTION: 1) Approved First Amendment to the agreement with Convergint Technologies,
LLC in the amount of $35,846, and authorized the Mayor and City Clerk to execute the
amendment on behalf of the City; and 2) Authorized the appropriation of $30,000 from
Park Development — Quimby Fees (511) unreserved fund balance to account number
511.7021.56015.20266 (Park Video Surveillance & Security).
3.11 Approval of the Fifth Amendment, Third Extension to Agreement with Conduent
State and Local Solutions, Inc. for Information Technology Services. (A2100.0; AGR -
5700.5)
NOTE: Mayor pro tem Murphy recorded an abstention due to a potential conflict with
employment.
ACTION: Approved the Fifth Amendment to the Information Technology Services
Agreement with Conduent State and Local Solutions, Inc., extending the Agreement for
one year commencing July 1, 2018, and terminating on June 30, 2019, and authorized the
Mayor to execute the Amendment.
3.12 Approval of plans and specifications for Annual Sewer Line Cleaning and CCTV
Video Inspection, Bid No. 178 -38; and authorization to advertise for bids.
(C2500.M.3)
ACTION: Approved plans and bid specifications and authorized advertising for bids for
the Annual Sewer Line Cleaning and CCTV Video Inspection project.
3.13 Number not used.
3.14 CLAIMS (C3200.0)
The following claim(s) have been received and investigated by the City Attorney's Office
and/or the Risk Manager. After a thorough investigation with the involved departments, it
is the recommendation of the City Attorney's Office that the claim(s) be denied.
a. Vinh T. Lam
b. Robert Anderson
c. Autumn Rochelle Martinez
ACTION: Denied Claim(s) for damages and referred to City Attorney and Claims Adjuster.
3.15 Mills Act Contract No. MAC - 268.0 -18 (Historic Property Preservation Agreement),
405 S. Grand Street. (A2100.0; AGR -6603)
ACTION: Approved a Mills Act Contract (Historic Property Preservation Agreement)
between City of Orange and the property owner for the preservation and rehabilitation of
a qualified historic property.
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