03.10 Yorba Park Surveillance Equipment Installation1. SUBJECT
First Amendment Installation and Service Agreement Surveillance Equipment No. 6520 with
Convergint Technologies, LLC
2. SUMMARY
The City recently completed a renovation of Yorba Park. Following the successful installation of
surveillance equipment at Hart Park, staff is recommending installation of surveillance
equipment at Yorba Park. The original agreement with Convergint Technologies, LLC
(Convergent) covered the purchase and installation of equipment at Hart Park, Grijalva Park, all
three libraries, and the Police Department headquarters. This amendment would add Yorba Park
to the scope of work.
13. RECOMMENDED ACTION I
1) Approve First Amendment to the agreement with Convergint Technologies, LLC in the
amount of $35,846, and authorize the Mayor and City Clerk to execute the amendment on
behalf of the City.
2) Authorize the appropriation of $30,000 from Park Development — Quimby Fees (511)
unreserved fund balance to account number 511.7021.56015.20266 (Park Video Surveillance
& Security).
4. FISCAL IMPACT
Upon appropriation, funds will be available in the following accounts:
511.7021.56015.20266 Park Video Surveillance & Security $29,380.00
780.1601.51670.00000 Other Professional Services $1,134.00
The amendment covers purchase and installation of the equipment along with a three -year
warranty and maintenance program. Current appropriations will cover the purchase and
installation and the first year of warranty and maintenance. Years two and three will be
appropriated in future years' budgets.
5. STRATEGIC PLAN GOAL(S)
1 b. Provide and maintain infrastructure to ensure the safety of the public.
6. GENERAL PLAN IMPLEMENTATION
Not applicable.
17. DISCUSSION and BACKGROUND
In October 2017, the City Council approved an agreement with Convergint for the purchase and
installation of surveillance equipment at Hart Park, Grijalva Park, all three libraries, and the
Police Department headquarters. To date, Hart Park installation has been completed and the
Police Department installation is nearing completion. The original agreement had a total cost of
$805,988.78, and included the purchase and installation of equipment along with a three -year
warranty and maintenance program.
Renovations at Yorba Park were recently completed and staff has the desire to add surveillance at
the park due to the new amenities and the park's proximity to City network access. The
amendment to this agreement will add Yorba Park to the scope of work for this project. The
project will include installation of four cameras at the park, installation of wireless infrastructure
to provide a communication link between the park and the City's fiber network at the intersection
of Chapman Ave. and Yorba St., and three -year warranty and maintenance. The amendment will
add a total cost of $35,846.
8. ATTACHMENTS
First Amendment Installation and Service Agreement Surveillance Equipment No. 6520 with
Convergint Technologies, LLC
ITEM 2 5/8/18
CITY COUNCIL MINUTES MAY 8, 2018
3. CONSENT CALENDAR (Continued)
3.9 Number not used.
3.10 First Amendment to Installation and Service Surveillance Equipment Agreement No.
6520 with Convergint Technologies, LLC. (A2100.0; AGR- 6520.1)
ACTION: 1) Approved First Amendment to the agreement with Convergint Technologies,
LLC in the amount of $35,846, and authorized the Mayor and City Clerk to execute the
amendment on behalf of the City; and 2) Authorized the appropriation of $30,000 from
Park Development — Quimby Fees (511) unreserved fund balance to account number
511.7021.56015.20266 (Park Video Surveillance & Security).
3.11 Approval of the Fifth Amendment, Third Extension to Agreement with Conduent
State and Local Solutions, Inc. for Information Technology Services. (A2100.0; AGR -
5700.5)
NOTE: Mayor pro tem Murphy recorded an abstention due to a potential conflict with
employment.
ACTION: Approved the Fifth Amendment to the Information Technology Services
Agreement with Conduent State and Local Solutions, Inc., extending the Agreement for
one year commencing July 1, 2018, and terminating on June 30, 2019, and authorized the
Mayor to execute the Amendment.
3.12 Approval of plans and specifications for Annual Sewer Line Cleaning and CCTV
Video Inspection, Bid No. 178 -38; and authorization to advertise for bids.
(C2500.M.3)
ACTION: Approved plans and bid specifications and authorized advertising for bids for
the Annual Sewer Line Cleaning and CCTV Video Inspection project.
3.13 Number not used.
3.14 CLAIMS (C3200.0)
The following claim(s) have been received and investigated by the City Attorney's Office
and /or the Risk Manager. After a thorough investigation with the involved departments, it
is the recommendation of the City Attorney's Office that the claim(s) be denied.
a. Vinh T. Lam
b. Robert Anderson
c. Autumn Rochelle Martinez
ACTION: Denied Claim(s) for damages and referred to City Attorney and Claims Adjuster.
3.15 Mills Act Contract No. MAC - 268.0 -18 (Historic Property Preservation Agreement),
405 S. Grand Street. (A2100.0; AGR -6603)
ACTION: Approved a Mills Act Contract (Historic Property Preservation Agreement)
between City of Orange and the property owner for the preservation and rehabilitation of
a qualified historic property.
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