03.08 State Emergency Services Funds May 2018
1. SUBJECT
Appropriation of funds received from State of California Office of Emergency Services.
2. SUMMARY
Costs for strike team and individual overhead deployments represent non - budgeted expenditures
for the Fire Department. These costs are reimbursed by the State of California Office of
Emergency Services (Cal -OES) at a later date. The Fire Department recently received
reimbursement payments for the following amounts;
Hill Fire in San Luis Obispo County
$11,525.77
Detwiler Fire in Mariposa County
21,276.32
Orleans Complex in Siskiyou County
155,244.83
Hurricane Harvey in Houston, Texas
66,681.77
Eclipse Complex Fire in Siskiyou County
51,866.77
Canyon Fire in Orange and Riverside Counties
155,683.28
Rye Fire in Los Angeles County
35,450.69
Total: $497
Following the receipt of these payments, funds need to be appropriated into the appropriate
expenditure accounts for FY 2017 -18.
13. RECOMMENDED ACTION
Accept into the City's revenue budget a total reimbursement of $497,729.43 in reimbursement
payments into account number 100.3021.48212 — Reimbursement from OES, within the
following project numbers:
Description of Incident
Reimbursement
Project
Account
Revenue
Amount
Hill Fire
40150
$11,525.77
Detwiler Fire
40158
21,276.32
Orleans Complex Fire
40161
155,244.83
Hurricane Harvey
40164
66,681.77
Eclipse Complex Fire
40170
51,866.77
Canyon Fire
40173
155,683.28
Rye Fire
40181
35,450.69
Total:
$497,729.43
Authorize the appropriation into expenditure account number 100.3021.50221 — Overtime -
Safety, within the project numbers and amounts as follows:
Description of Expenditure
Project
Account
Expenditure
Amount
Hill Fire
40150
$11,095.63
Detwiler Fire
40158
20,502.48
Orleans Complex Fire
40161
154,141.89
Hurricane Harvey
40164
66,622.05
Eclipse Complex Fire
40170
51,346.18
Canyon Fire
40173
155,422.65
Rye Fire
40181
35,041.12
Total:
$494,172.00
Authorize the appropriation into expenditure account number 100.3021.53860 — Strike Team
Expenditures, within the project numbers and amounts as follows:
Description of Expenditure
Project
Account
Expenditure
Amount
Hill Fire
40150
$430.14
Detwiler Fire
40158
773.84
Orleans Complex Fire
40161
1102.94
Hurricane Harvey
40164
59.72
Eclipse Complex Fire
40170
520.59
Canyon Fire
40173
260.63
Rye Fire
40181
409.57
Total:
$3,557.43
ITEM 2 5/08/18
4. FISCAL IMPACT
Upon appropriation, funds will be available to reimburse the costs of Fire Department Safety
Overtime and travel expenses for these incidents as follows:
100.3 021.5 0221.4015 0
100.3021.50221.40158
100.3021.50221.40161
100.3 021.5 0221.40164
100.3021.50221.40170
100.3021.50221.40173
100.3021.50221.40181
100.3021.53860.40150
100.3021.53860.40158
100.3021.53860.40161
100.3 021.5 3 8 60.40164
100.3021.53860.40170
100.3021.53860.40173
100.3021.53860.40181
Overtime — Safety
Overtime — Safety
Overtime — Safety
Overtime — Safety
Overtime — Safety
Overtime — Safety
Overtime — Safety
Strike Team Expenditures
Strike Team Expenditures
Strike Team Expenditures
Strike Team Expenditures
Strike Team Expenditures
Strike Team Expenditures
Strike Team Expenditures
$11,095.63
20,502.48
154,141.89
66,622.05
51,346.18
155,422.65
35,041.12
430.14
773.84
1102.94
59.72
520.59
260.63
409.57
Total: $497,729.43
5. STRATEGIC PLAN GOAL(S)
1. Provide for a safe community.
a. Provide staffing and resources to deliver services that ensure public safety.
16. GENERAL PLAN IMPLEMENTATION __1
Public Safety Goal 3.0: Protect lives and property of Orange residents and businesses from
urban and wild land fire hazards.
Policy 3.7 Continue to adopt and honor agreements with adjacent communities for mutual aid
assistance.
17. DISCUSSION and BACKGROUND
The Fire Department is a party to a state -level agreement with Cal -OES to provide fire and
emergency assistance to State and Federal Fire agencies. This agreement is managed by Cal -OES
and referred to as the California Fire Assistance Agreement (CFAA). Under this agreement,
Orange City Fire Department generally provides resources two different ways; Strike Teams and
Individual Overhead.
Strike team deployments involve an Engine Company or Battalion Chief /Deputy Chief
responding with their vehicle as part of a multi- agency team to an incident. Individual Overhead
ITEM 3 5/08/18
resources respond to fill a specific role for an incident, such as Safety Officer or Line Emergency
Medical Technician (EMT). Following the return from one of these incidents, reimbursement
paperwork and invoices are submitted by the Fire Department to Cal -OES. The additional funds,
if appropriated, will reimburse Fire Department overtime and travel expenditures incurred during
these incidents.
18. ATTACHMENTS
N/A
ITEM 4 5/08/18
CITY COUNCIL MINUTES MAY 8, 2018
3. CONSENT CALENDAR (Continued)
3.8 Appropriation of funds received from State of California Office of Emergency
Services. (C2500.H)
ACTION: Accepted into the City's revenue budget a total reimbursement of $497,729.43
in reimbursement payments into account number 100.3021.48212 — Reimbursement from
OES, within the following project numbers:
Project Revenue
Description of Incident Account Amount
Reimbursement
Hill Fire 40150 $11,525.77
Detwiler Fire 40158 21,276.32
Orleans Complex Fire 40161 155,244.83
Hurricane Harvey 40164 66,681.77
Eclipse Complex Fire 40170 51,866.77
Canyon Fire 40173 155,683.28
Rye Fire 40181 35,450.69
Total: $497,729.43
Authorized the appropriation into expenditure account number 100.3021.50221 —
Overtime-Safety, within the project numbers and amounts as follows:
Project Expenditure
Description of Expenditure Account Amount
Hill Fire 40150 $11,095.63
Detwiler Fire 40158 20,502.48
Orleans Complex Fire 40161 154,141.89
Hurricane Harvey 40164 66,622.05
Eclipse Complex Fire 40170 51,346.18
Canyon Fire 40173 155,422.65
Rye Fire 40181 35,041.12
Total: $494,172.00
Authorized the appropriation into expenditure account number 100.3021.53860 — Strike
Team Expenditures, within the project numbers and amounts as follows:
Project Expenditure
Description of Expenditure Account Amount
Hill Fire 40150 $430.14
Detwiler Fire 40158 773.84
Orleans Complex Fire 40161 1102.94
Hurricane Harvey 40164 59.72
Eclipse Complex Fire 40170 520.59
Canyon Fire 40173 260.63
Rye Fire 40181 409.57
Total: $3,557.43
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