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03.08 State Emergency Services Funds May 2018 1. SUBJECT Appropriation of funds received from State of California Office of Emergency Services. 2. SUMMARY Costs for strike team and individual overhead deployments represent non - budgeted expenditures for the Fire Department. These costs are reimbursed by the State of California Office of Emergency Services (Cal -OES) at a later date. The Fire Department recently received reimbursement payments for the following amounts; Hill Fire in San Luis Obispo County $11,525.77 Detwiler Fire in Mariposa County 21,276.32 Orleans Complex in Siskiyou County 155,244.83 Hurricane Harvey in Houston, Texas 66,681.77 Eclipse Complex Fire in Siskiyou County 51,866.77 Canyon Fire in Orange and Riverside Counties 155,683.28 Rye Fire in Los Angeles County 35,450.69 Total: $497 Following the receipt of these payments, funds need to be appropriated into the appropriate expenditure accounts for FY 2017 -18. 13. RECOMMENDED ACTION Accept into the City's revenue budget a total reimbursement of $497,729.43 in reimbursement payments into account number 100.3021.48212 — Reimbursement from OES, within the following project numbers: Description of Incident Reimbursement Project Account Revenue Amount Hill Fire 40150 $11,525.77 Detwiler Fire 40158 21,276.32 Orleans Complex Fire 40161 155,244.83 Hurricane Harvey 40164 66,681.77 Eclipse Complex Fire 40170 51,866.77 Canyon Fire 40173 155,683.28 Rye Fire 40181 35,450.69 Total: $497,729.43 Authorize the appropriation into expenditure account number 100.3021.50221 — Overtime - Safety, within the project numbers and amounts as follows: Description of Expenditure Project Account Expenditure Amount Hill Fire 40150 $11,095.63 Detwiler Fire 40158 20,502.48 Orleans Complex Fire 40161 154,141.89 Hurricane Harvey 40164 66,622.05 Eclipse Complex Fire 40170 51,346.18 Canyon Fire 40173 155,422.65 Rye Fire 40181 35,041.12 Total: $494,172.00 Authorize the appropriation into expenditure account number 100.3021.53860 — Strike Team Expenditures, within the project numbers and amounts as follows: Description of Expenditure Project Account Expenditure Amount Hill Fire 40150 $430.14 Detwiler Fire 40158 773.84 Orleans Complex Fire 40161 1102.94 Hurricane Harvey 40164 59.72 Eclipse Complex Fire 40170 520.59 Canyon Fire 40173 260.63 Rye Fire 40181 409.57 Total: $3,557.43 ITEM 2 5/08/18 4. FISCAL IMPACT Upon appropriation, funds will be available to reimburse the costs of Fire Department Safety Overtime and travel expenses for these incidents as follows: 100.3 021.5 0221.4015 0 100.3021.50221.40158 100.3021.50221.40161 100.3 021.5 0221.40164 100.3021.50221.40170 100.3021.50221.40173 100.3021.50221.40181 100.3021.53860.40150 100.3021.53860.40158 100.3021.53860.40161 100.3 021.5 3 8 60.40164 100.3021.53860.40170 100.3021.53860.40173 100.3021.53860.40181 Overtime — Safety Overtime — Safety Overtime — Safety Overtime — Safety Overtime — Safety Overtime — Safety Overtime — Safety Strike Team Expenditures Strike Team Expenditures Strike Team Expenditures Strike Team Expenditures Strike Team Expenditures Strike Team Expenditures Strike Team Expenditures $11,095.63 20,502.48 154,141.89 66,622.05 51,346.18 155,422.65 35,041.12 430.14 773.84 1102.94 59.72 520.59 260.63 409.57 Total: $497,729.43 5. STRATEGIC PLAN GOAL(S) 1. Provide for a safe community. a. Provide staffing and resources to deliver services that ensure public safety. 16. GENERAL PLAN IMPLEMENTATION __1 Public Safety Goal 3.0: Protect lives and property of Orange residents and businesses from urban and wild land fire hazards. Policy 3.7 Continue to adopt and honor agreements with adjacent communities for mutual aid assistance. 17. DISCUSSION and BACKGROUND The Fire Department is a party to a state -level agreement with Cal -OES to provide fire and emergency assistance to State and Federal Fire agencies. This agreement is managed by Cal -OES and referred to as the California Fire Assistance Agreement (CFAA). Under this agreement, Orange City Fire Department generally provides resources two different ways; Strike Teams and Individual Overhead. Strike team deployments involve an Engine Company or Battalion Chief /Deputy Chief responding with their vehicle as part of a multi- agency team to an incident. Individual Overhead ITEM 3 5/08/18 resources respond to fill a specific role for an incident, such as Safety Officer or Line Emergency Medical Technician (EMT). Following the return from one of these incidents, reimbursement paperwork and invoices are submitted by the Fire Department to Cal -OES. The additional funds, if appropriated, will reimburse Fire Department overtime and travel expenditures incurred during these incidents. 18. ATTACHMENTS N/A ITEM 4 5/08/18 CITY COUNCIL MINUTES MAY 8, 2018 3. CONSENT CALENDAR (Continued) 3.8 Appropriation of funds received from State of California Office of Emergency Services. (C2500.H) ACTION: Accepted into the City's revenue budget a total reimbursement of $497,729.43 in reimbursement payments into account number 100.3021.48212 — Reimbursement from OES, within the following project numbers: Project Revenue Description of Incident Account Amount Reimbursement Hill Fire 40150 $11,525.77 Detwiler Fire 40158 21,276.32 Orleans Complex Fire 40161 155,244.83 Hurricane Harvey 40164 66,681.77 Eclipse Complex Fire 40170 51,866.77 Canyon Fire 40173 155,683.28 Rye Fire 40181 35,450.69 Total: $497,729.43 Authorized the appropriation into expenditure account number 100.3021.50221 — Overtime-Safety, within the project numbers and amounts as follows: Project Expenditure Description of Expenditure Account Amount Hill Fire 40150 $11,095.63 Detwiler Fire 40158 20,502.48 Orleans Complex Fire 40161 154,141.89 Hurricane Harvey 40164 66,622.05 Eclipse Complex Fire 40170 51,346.18 Canyon Fire 40173 155,422.65 Rye Fire 40181 35,041.12 Total: $494,172.00 Authorized the appropriation into expenditure account number 100.3021.53860 — Strike Team Expenditures, within the project numbers and amounts as follows: Project Expenditure Description of Expenditure Account Amount Hill Fire 40150 $430.14 Detwiler Fire 40158 773.84 Orleans Complex Fire 40161 1102.94 Hurricane Harvey 40164 59.72 Eclipse Complex Fire 40170 520.59 Canyon Fire 40173 260.63 Rye Fire 40181 409.57 Total: $3,557.43 PAGE 4