07.03 Councl Chamber Remodel Construction1. SUBJECT
Bid No 178 -22; SP -4029; Council Chambers Remodel Project - Construction.
2. SUMMARY
Bids for the Council Chambers Remodel Project were received and opened on February 15,
2018. Two bidders responded to the Notice Inviting Bids. The apparent low bidder is Marjani
Builders, Inc. of Mission Viejo, CA for $447,882.
This item was continued from March 2018 Council Meeting due to Audio/Video presentation
redesign.
3. RECOMMENDED ACTION
1. Appropriate $175,000 from 1 PEG Program Fund (Fund 130) unreserved fund balance to
Account 130.1601.56032.20128 (Council Chamber Remodel).
2. Award the contract in the amount of $405,882 to Marjani Builders, Inc., and authorize the
Mayor and City Clerk to execute the necessary documents on behalf of the City.
4. FISCAL IMPACT
Upon appropriation, funds will be available in the following account:
130.1601.56032.20128 CIP —Council Chambers Remodel (1% PEG Program) $405,882
5. STRATEGIC PLAN GOAL(S)
1. Provide for a safe community —
b. Provide and maintain infrastructure necessary to ensure the safety of the public.
4. Provide outstanding public service —
b. Provide facilities and services to meet customer expectations.
6. GENERAL PLAN IMPLEMENTATION
Economic Development Element Goal 6.0 Provide sufficient infrastructure to support
anticipated economic development and growth.
Policy 6.2: Provide public improvements to support commercial, industrial and institutional
uses.
7. DISCUSSION and BACKGROUND
The Council Chambers were built in 1962 along with the three City Hall buildings at the Civic
Center. Minimal improvements have been done to this room since it was built and it is starting to
show in the peeling Formica veneers, worn out carpeting, and frayed wall panel fabric covers.
The City Council previously approved advertisement for bids on the Council Chambers Remodel
Project on December 12, 2017. The bid solicitation was advertised on January 24, 2018 for a
period of three weeks and bids were opened on February 15, 2018. Two bids were received as
follows:
1) Marjani Builders, Inc., Mission Viejo $447,882
2) TBC Contractors Corporation, Anaheim $482,511
Staff has checked Marjani Builders, Inc. references and qualifications. Marjani Builders, Inc.
has acceptable references and adequate years of experience in completing contracts of a similar
nature to this project. In 2017, Marjani completed the City of Buena Park Community Center
Liberty Hall Remodel Project. The work included, but was not limited to, the installation of
wood veneer, acoustic panel, painting, lighting, and fire sprinkler system. The total project cost
was $615,000. They completed the Fitness Center Improvements Project for the City of Rialto,
and the total project cost was $420,000. Marjani also completed the Kids Come First
Community Health Center Project for the City of Ontario Unified School, Linda Vista School for
the total project amount of $420,000.
This construction project consists of providing electrical service to the remodeled dais for the
voting system and laptops, painting, installation of new wood veneer and reupholstered chairs,
new carpet, new energy efficient LED lighting, installation of new dais and staff tables, and new
acoustic fiberglass wall panels with new fabric. Included in this bid is an item that can be
deleted, Bid Item No. 16, new American with Disabilities Act (ADA) compliant lift to Dias
platform is not currently needed. Staff is recommending deleting this $42,000 bid item for now
and should the need arise in the future, it can be installed at that time. Therefore, Staff
recommends the City Council award the contract to Marjani Builders, Inc. in the amount of
$405,882.
The Audio /Video (AV) Presentation System Upgrade is to be awarded separately under a
companion agenda report tonight. The AV project will upgrade the outdated voting system, low
ITEM 2 04/10/18
quality sound system, and technical support for presentations to the Council Chambers. The AV
project will be coordinated with the tenant improvement (TI) work and will start when the TI
work is substantially complete.
On February 13, 2018, the City Council awarded the contract to High Tech Furnishings, Ltd. for
purchasing furniture and materials in the amount of $127,057. Also included in the same
meeting, Amendment No. 1 to Consultant Services Agreement with Secoy Architect, Inc. was
approved in the amount of $25,000 for additional professional services which are required for
bidding and construction support for the Council Chambers Remodel Project. The four
components of the combined Council Chambers Remodel Project include:
1. Chambers Construction $ 405,882
2. Chambers AV /Technology $ 350,463
3. Chambers Furniture $ 127,057
4. Chambers Architecture $ 55,495
Total: $ 938,897
All funding for this project will be provided by the Public Education & Government (PEG)
Access fee that is restricted in use to projects such as this.
Construction is scheduled to begin in May 2018 and to be completed by July 2018 for the TI
portion of the work. The AV portion of the project will be completed by the October 2018.
The proposed project is categorically exempt from the provisions of the California
Environmental Quality Act (CEQA) under CEQA guidelines Section 15301.(a) "categorically
exempts projects that involve the interior or exterior alterations involving such things as interior
partitions, plumbing, and electrical conveyances." The CEQA Notice of Exemption has been
filed with the County Recorder's Office.
The following is the timeline for both the construction and technology projects:
Milestone Date Construction Tenant AV Presentation System Upgrade
Improvements Activity
iv
April 2018 Council award Council approves
April 2018 Chambers closed
through August
July 2018 Construction 100% AV presentation work begins
complete
September 2018 Testing of all audio visual systems and
equipment is completed
October 2018 Council Chambers are Council Chambers are reopened
ITEM 3 04/10/18
Staff will be working with the City Council, Planning, and Traffic Commissions to find
alternative meeting locations during the project construction period. Staff will provide the
Council with project milestones as this process begins.
8. ATTACHMENTS
• Bid Abstract
• Contract
• Council Chambers Rendering
JD;m;cp
ITEM 4 04/10/18
CITY COUNCIL MINUTES APRIL 10, 2018
7. ADMINISTRATIVE REPORTS (Continued)
7.3 Award of Contract for Council Chamber Remodel Project Construction to Marjani
Builders, Inc., Bid No 178 -22. (Continued from March 13, 2018.) (A2100.0; AGR-
6584)
MOTION — Nichols
SECOND — Murphy
AYES — Alvarez, Whitaker, Smith, Murphy, Nichols
Moved to: 1) Authorize the appropriation of $175,000 from the 1% PEG Program Fund
(Fund 130) unreserved fund balance to account number 130.1601.56032.20128 (Council
Chamber Remodel); and 2) Award the contract in the amount of $405,882 to Marjani
Builders, Inc., and authorize the Mayor and City Clerk to execute on behalf of the City.
8. REPORTS FROM CITY MANAGER — None
9. LEGAL AFFAIRS
9.1 Ordinance amending the City's Building Security Standards. Ordinance No. 06 -18
(Second Reading). (A2500.0)
An Ordinance of the City Council of the City of Orange amending Chapter 15.52 of the
Orange Municipal Code to update the City's Building Security Standards to reflect current
Police Department practices, and modern-day crime prevention strategies related to the
physical design of development sites.
MOTION — Murphy
SECOND — Smith
AYES — Alvarez, Whitaker, Smith, Murphy, Nichols
Moved that Ordinance No. 06 -18 be read by title only and same was approved and adopted
by the preceding vote.
9.2 An ordinance amending Chapter 12.02 of the Orange Municipal Code adopting the
2018 Edition of the "Standard Specifications for Public Works Construction."
(A2500.0)
An Ordinance of the City Council of the City of Orange amending Chapter 12.02 of the
Orange Municipal Code adopting the 2018 Edition of the "Standard Specifications for
Public Works Construction" (popularly known as the "Greenbook ").
MOTION — Smith
SECOND — Alvarez
AYES — Alvarez, Whitaker, Smith, Murphy, Nichols
Moved that Ordinance No. 07 -18 be approved for First Reading by the preceding vote; and
to set May 8, 2018, as the date for a Public Hearing for the Second Reading and adoption
of Ordinance No. 07 -18.
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