03.15 Tustin Chapman Widening Extension1. SUBJECT
Request for a 24 -month time extension to complete the construction phase for the Tustin Street
and Chapman Avenue Critical Intersection Widening from Orange County Transportation
Authority (OCTA).
2. SUMMARY
A 24 -month time extension is needed in order to complete the construction phase for the subject
project, funds are currently allocated for FY17 /18. The underlying reason for the delay is the on-
going right -of -way negotiations with the property owners. Negotiations are expected to be
completed by June 2019. Construction is expected to commence once utility relocations have
been addressed by September 2019. Project closeout is expected to be completed by June 2020.
3. RECOMMENDED ACTION 77�
Approve the Public Works Department's request for a 24 -month time extension to complete the
construction phase for the Tustin Street and Chapman Avenue Critical Intersection Widening and
authorize staff to submit the extension to OCTA for approval.
4. FISCAL IMPACT
None.
5. STRATEGIC PLAN GOALS
1. Provide for a safe community —
b. Provide and maintain infrastructure necessary to ensure the safety of the public.
3. Enhance and promote quality of life in the community —
d. Maintain and improve multi -modal transportation throughout the City.
6. GENERAL PLAN IMPLEMENTATION
Growth Management Element Goal 2.0 Provide for adequate regional and local transportation
facilities.
Policy 2.1: cooperate with other agencies to address regional issues and opportunities related to
growth, transportation, infrastructure, and other planning issues.
7. DISCUSSION and BACKGROUND
The Combined Transportation Funding Program was established in 1992 as a program for
disbursement of multiple local transportation funds including Measure M 1 /2 cent sales tax,
passed by the voters in November 1990. Project applications are submitted every two years.
Renewed Measure M (M2) approved by the voters in 2006 is a 30 -year, multi- billion dollar
program extension of the original Measure M (approved in 1990) with a new slate of planned
projects and programs. These include improvements to the County freeway system, streets and
roads network, expansion of the Metrolink system, more transit services for seniors and the
disabled as well as funding for the cleanup of roadway storm water runoff.
Jurisdictions must initiate the engineering, right -of -way and construction phase within the
allocated fiscal year, and expend the funds within three years of receipt. The City has already
received funding for the engineering (FY15 /16) and right -of -way (FY16 /17) phase and applied
for the construction phase of the projects for FY 17/18. However, due to unforeseen right -of -way
negotiations, the City will not be able to award the construction phase by the close of FY17 /18.
Therefore, a delay of 24 months would allow sufficient time to complete the right -of -way
negotiations. The award for construction is anticipated around September of 2019. The
construction phase will commence shortly after with the project closed out by June of 2020.
8. ATTACHMENTS
• None
JD:m;fs
ITEM 2 04/10/18
CITY COUNCIL MINUTES APRIL 10, 2018
3. CONSENT CALENDAR (Continued)
3.11 Appropriation of $48,782.10 in revenue for sports field maintenance and renovation.
(C2500.N)
ACTION: Authorized the appropriation of $35,472.10 from revenue account
100.7001.42480.00000 (User Group Maintenance Fees) and $13,310 from revenue account
100.7022.42480.00000 (User Group Maintenance Fees) to 100.7022.51700.00000
(Contractual Services).
3.12 CLAIMS (C3200.0)
The following claim(s) have been received and investigated by the City Attorney's Office
and /or the Risk Manager. After a thorough investigation with the involved departments, it
is the recommendation of the City Attorney's Office that the claim(s) be denied.
a. Southern California Edison
b. Dusty Schorr
c. Eileen Falco
d. Catherine Keene Perkoski and Tom Perkoski
ACTION: Denied Claim(s) for damages and referred to City Attorney and Claims Adjuster.
3.13 Award of Contract for the Chapman Avenue and Lemon Street Traffic Signal
Improvements Project; Bid No. 178 -19. (A2100.0; AGR -6591)
ACTION: Awarded the contract in the amount of $275,224 to International Line Builders,
Inc.; and authorized the Mayor and City Clerk to execute on behalf of the City.
3.14 Consultant Services Agreement with Lisa Wise Consulting, Inc., to prepare an update
to the City's sign code. (A2100.0; AGR -6592)
ACTION: Approved the Consultant Services Agreement with Lisa Wise Consulting, Inc.
to update the City's sign code for an amount not -to- exceed $80,000.
3.15 Request for a 24 -month time extension to complete the construction phase for the
Tustin Street and Chapman Avenue Critical Intersection Widening from Orange
County Transportation Authority (OCTA). (A2100.0; AGR- S4000.S.3.7)
ACTION: Approved the Public Works Department's request for a 24 -month time extension
to complete the construction phase for the Tustin Street and Chapman Avenue Critical
Intersection Widening and authorized staff to submit the extension to OCTA for approval.
3.16 Number not used.
3.17 Purchase and installation of camera surveillance systems for Well 8, Well 20, and the
Water Division Headquarters. (A2100.0; AGR -6593)
ACTION: Awarded contract in the amount of $57,810 to Leverage Information Systems,
Inc.; and authorized the Mayor and City Clerk to execute on behalf of the City.
PAGE 6