03.13 Chapman Lemon Traffic Signal Improvements Contract1. SUBJECT
Award of Contract for Bid No. 178 -19; Chapman Avenue and Lemon Street Traffic Signal
Improvements Project (SP- 4013).
2. SUMMARY
The bids for the Chapman Avenue and Lemon Street Traffic Signal Improvements Project were
received and opened on March 1, 2018. The apparent low bidder is International Line Builders,
Inc. of Riverside in the amount of $275,224. The total estimated construction costs including 15%
contingencies and construction engineering is $320,000.
3. RECOMMENDED ACTION
Award the contract in the amount of $275,224 to International Line Builders, Inc. and authorize
the Mayor and the City Clerk to execute on behalf of the City.
4. FISCAL IMPACT
The funds are budgeted and available to cover the construction costs as follows:
284.5032.56100.20352 TSIP B Chapman and Lemon Traffic Signal Improvements $437,000
5. STRATEGIC PLAN GOAL(S)
Lb Provide for a safe community — Provide and maintain infrastructure necessary to ensure the
safety of the public.
3.d Enhance and promote quality of life in the -- ommunity — Maintain and improve multi -mode:
transportation throughout the City.
6. GENERAL PLAN IMPLEMENTATION
Circulation & Mobility 1.0 Provide a safe, efficient, and comprehensive circulation system that
serves local needs, meets forecasted demands, and sustains quality of life in neighborhoods.
Policy 1.1: Plan, build, and maintain an integrated, hierarchical, and multi -modal system of
roadways, pedestrian walkways, and bicycle paths throughout the City.
Policy 1.2: Identify key intersections and streets with historical or projected traffic congestion
problems and apply creative traffic management measures to improve overall circulation.
7. DISCUSSION and BACKGROUND
The City Council approved authorization to advertise the project for construction bids on
December 12, 2017. Bid solicitation was advertised on February 7, 2018, for a period of three
weeks. Eight bids were received and opened on March 1, 2018 as follows:
1)
International Line Builder's, Inc., Riverside .......................
$275,224.00
2)
PTM General Engr. Services, Riverside ..............................
$309,039.00
3)
Elecnor Belco Electric, Inc., Chino ...... ...............................
$325,834.00
4)
DBX, Inc., Temecula ............................ ...............................
$330,628.00
5)
Dynalectric, Los Alamitos .................... ...............................
$331,020.00
6)
Traffic Loops Crackfilling, Inc., Anaheim ..........................
$336,000.00
7)
California Professional Engineering Inc., La Puente ..........
$337,098.80
8)
Alfaro Communication, Compton ........ ...............................
$339,000.00
International Line Builders, Inc.'s proposal complies with all material respects to the bid
solicitation and is a responsible bidder. Reference check with the Cities of Alhambra, Riverside,
and Ontario gave positive reviews of International Line Builder's Inc. performance on its
respective traffic signal and street lighting projects.
The construction of the traffic signal improvements features decorative traffic signal poles
consistent with the standards of the Old Towne Master Plan of Lighting. The scope of work
includes installation of CCTV camera, emergency vehicle preemption, vehicle video detections,
Accessible (Audible) Pedestrian Signal (APS) system, LED luminaires, vehicle and pedestrian
signal heads, street name signs, and ADA compliant sidewalk access ramps.
The traffic signal improvements will allow for a protected - permissive left turn phasing operation
for the Chapman Avenue east -west approaches. The Lemon Street north -south approaches left turn
movement will remain in a permissive condition. The proposed left turn phasing will enhance
vehicular and pedestrian safety with the anticipated increase in traffic volume after the construction
of the Metrolink Parking Structure.
The project is categorically exempt from the provisions of the 2016 CEQA Guidelines under
Article 19. "Categorical Exemptions ", Section 15301 "Existing Facilities ", classifies this project
as Class 1 (c) "Existing highways and streets, sidewalks, gutters, bicycle and pedestrian trails, and
similar facilities ". This categorical exemption applies to projects that involves negligible or no
expansion of an existing use.
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Construction is scheduled to start spring 2018 and is expected to be completed within 120 calendar
days including the delivery of materials and equipment.
8. ATTACHMENTS
• Location Map
• Bid Abstract
• Contract Agreement
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CITY COUNCIL MINUTES APRIL 10, 2018
3. CONSENT CALENDAR (Continued)
3.11 Appropriation of $48,782.10 in revenue for sports field maintenance and renovation.
(C2500.N)
ACTION: Authorized the appropriation of $35,472.10 from revenue account
100.7001.42480.00000 (User Group Maintenance Fees) and $13,310 from revenue account
100.7022.42480.00000 (User Group Maintenance Fees) to 100.7022.51700.00000
(Contractual Services).
3.12 CLAIMS (C3200.0)
The following claim(s) have been received and investigated by the City Attorney's Office
and /or the Risk Manager. After a thorough investigation with the involved departments, it
is the recommendation of the City Attorney's Office that the claim(s) be denied.
a. Southern California Edison
b. Dusty Schorr
c. Eileen Falco
d. Catherine Keene Perkoski and Tom Perkoski
ACTION: Denied Claim(s) for damages and referred to City Attorney and Claims Adjuster.
3.13 Award of Contract for the Chapman Avenue and Lemon Street Traffic Signal
Improvements Project; Bid No. 178 -19. (A2100.0; AGR -6591)
ACTION: Awarded the contract in the amount of $275,224 to International Line Builders,
Inc.; and authorized the Mayor and City Clerk to execute on behalf of the City.
3.14 Consultant Services Agreement with Lisa Wise Consulting, Inc., to prepare an update
to the City's sign code. (A2100.0; AGR -6592)
ACTION: Approved the Consultant Services Agreement with Lisa Wise Consulting, Inc.
to update the City's sign code for an amount not -to- exceed $80,000.
3.15 Request for a 24 -month time extension to complete the construction phase for the
Tustin Street and Chapman Avenue Critical Intersection Widening from Orange
County Transportation Authority (OCTA). (A2100.0; AGR- S4000.S.3.7)
ACTION: Approved the Public Works Department's request for a 24 -month time extension
to complete the construction phase for the Tustin Street and Chapman Avenue Critical
Intersection Widening and authorized staff to submit the extension to OCTA for approval.
3.16 Number not used.
3.17 Purchase and installation of camera surveillance systems for Well 8, Well 20, and the
Water Division Headquarters. (A2100.0; AGR -6593)
ACTION: Awarded contract in the amount of $57,810 to Leverage Information Systems,
Inc.; and authorized the Mayor and City Clerk to execute on behalf of the City.
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