03.11 Appropriation for Sports Field Maintenance1. SUBJECT
Appropriation of $48,782.10 in revenue for sports field maintenance and renovation.
2. SUMMARY
Revenue from city user groups was invoiced for completed maintenance and renovation projects
at city parks. These user group maintenance reimbursements in the amount of $48,782.10 for
sports field maintenance and renovation need to be appropriated.
3. RECOMMENDED ACTION
Authorize the appropriation of $35,472.10 from revenue account 100.7001.42480.00000 (User
Group Maintenance Fees) and $13,310 from revenue account 100.7022.42480.00000 (User
Group Maintenance Fees) to 100.7022.51700.00000 (Contractual Services).
4. FISCAL IMPACT
Upon appropriation, funds will be available as follows:
100.7022.51700.00000 Contractual Services
$48,782.10
5. STRATEGIC PLAN GOAL(S)
Enhance and promote quality of life in the community
a. Refurbish, maintain, develop and /or expand public use places and spaces.
6. GENERAL PLAN IMPLEMENTATION
Natural Resources Element Goal 5.0: Provide recreational facilities and programs that
adequately serve the needs of residents.
Policy 5.1
Maintain existing City parks at levels that provide maximum recreational benefit to City
residents.
7. DISCUSSION and BACKGROUND
Sports Field Maintenance and Renovation Reimbursement
Youth sports groups participate in funding repair and renovation of sports fields they use based
on significant wear that occurs as a result of their use. The Community Services Department
developed a cooperative program with the user groups to fund annual maintenance and
renovation. The City prosecutes the renovation work to bring fields up to City standard after
each season through a vendor on contract with the City. User groups reimburse the City based on
a formula for use of multi -use fields or actual amounts for work performed on a single -user field.
This process allows for equitable contributions by user groups and helps the City avoid any
potential liability issues that may arise from contractors doing work on City property without
proper authorization, insurance or licenses. It also allows for Community Services staff to
properly manage and approve all work being done on City sports fields to ensure that the work is
performed to City standards and results in a safe playing surface for all users.
A total of $48,782.10 received from user groups will reimburse the City for field renovations that
have taken place at El Modena, Handy and McPherson Parks. This amount needs to be
appropriated for sports field maintenance and renovation related to the high impact and /or
repetitive use.
Summary of Revenue Sources
The total appropriation request is for $48,782.10. A summary of revenue to be appropriated is
listed below:
Revenue Source
Orange Baseball Association
Orange Lutheran High School
North Sunrise Little League
South Sunrise Little League
Total Invoiced
$15,194.90
247.20
14,425.00
18.915.00
TOTAL $ 48,782.10
Location
El Modena Park
El Modena Park
Handy Park
McPherson Park
8. ATTACHMENTS
None
ITEM 2 4/10/2018
CITY COUNCIL MINUTES APRIL 10, 2018
3. CONSENT CALENDAR (Continued)
3.11 Appropriation of $48,782.10 in revenue for sports field maintenance and renovation.
(C2500.N)
ACTION: Authorized the appropriation of $35,472.10 from revenue account
100.7001.42480.00000 (User Group Maintenance Fees) and $13,310 from revenue account
100.7022.42480.00000 (User Group Maintenance Fees) to 100.7022.51700.00000
(Contractual Services).
3.12 CLAIMS (C3200.0)
The following claim(s) have been received and investigated by the City Attorney's Office
and /or the Risk Manager. After a thorough investigation with the involved departments, it
is the recommendation of the City Attorney's Office that the claim(s) be denied.
a. Southern California Edison
b. Dusty Schorr
c. Eileen Falco
d. Catherine Keene Perkoski and Tom Perkoski
ACTION: Denied Claim(s) for damages and referred to City Attorney and Claims Adjuster.
3.13 Award of Contract for the Chapman Avenue and Lemon Street Traffic Signal
Improvements Project; Bid No. 178 -19. (A2100.0; AGR -6591)
ACTION: Awarded the contract in the amount of $275,224 to International Line Builders,
Inc.; and authorized the Mayor and City Clerk to execute on behalf of the City.
3.14 Consultant Services Agreement with Lisa Wise Consulting, Inc., to prepare an update
to the City's sign code. (A2100.0; AGR -6592)
ACTION: Approved the Consultant Services Agreement with Lisa Wise Consulting, Inc.
to update the City's sign code for an amount not -to- exceed $80,000.
3.15 Request for a 24 -month time extension to complete the construction phase for the
Tustin Street and Chapman Avenue Critical Intersection Widening from Orange
County Transportation Authority (OCTA). (A2100.0; AGR- S4000.S.3.7)
ACTION: Approved the Public Works Department's request for a 24 -month time extension
to complete the construction phase for the Tustin Street and Chapman Avenue Critical
Intersection Widening and authorized staff to submit the extension to OCTA for approval.
3.16 Number not used.
3.17 Purchase and installation of camera surveillance systems for Well 8, Well 20, and the
Water Division Headquarters. (A2100.0; AGR -6593)
ACTION: Awarded contract in the amount of $57,810 to Leverage Information Systems,
Inc.; and authorized the Mayor and City Clerk to execute on behalf of the City.
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