03.09 Appropriation Fire Dept Training Hours 12-8-171. SUBJECT
Appropriation of funds received from Rancho Santiago Community College District (Santa Ana
College) for Fire Department training hours.
2. SUMMARY
Santa Ana College currently sponsors continuing education curriculum for local Orange County
fire departments. Orange City Fire Department is one of those local agencies that submit a total
amount of training hours per semester to Santa Ana College. Following the submittal of a recorded
number of training hours, a payment is then issued to the Fire Department by Santa Ana College.
3. RECOMMENDED ACTION
1. Accept into the City's revenue budget a $20,617.75 payment from Rancho Santiago Community
College District, into revenue account 100.3023.48210.20234 — (Expense Reimbursement Santa
Ana College Fire Training).
2. Authorize the appropriation of $20,617.75 into expenditure account 100.3023.51840.20234 —
(Local- Training Santa Ana College).
4. FISCAL IMPACT
Upon appropriation, funds will be available to cover the costs of Fire Department training and
operational programs as follows:
100.3023.51840.20234
(Local- Training Santa Ana College)
$20,617.75
5. STRATEGIC PLAN GOAL(S)
2. Be a fiscally healthy community
[a]. Analyze future fiscal needs and potential revenue opportunities.
6. GENERAL PLAN IMPLEMENTATION
Public Safety Goal 6.0: Provide public safety services of the highest quality.
Policy 6.7: Maintain and update the City's Multi- Hazard Functional Plan as needed, and ensure
ongoing consistency between the General Plan and the Multi- Hazard Functional Plan and Fire
Department Strategic Deployment Plan.
7. DISCUSSION and BACKGROUND
The Fire Department is a party to an agreement with Santa Ana College, wherein the College pays
the Department $3.50 per firefighter for each hour of training. Within the agreement, funds may
be used for Fire Department training expenses and other operational needs. The Fire Department
recently received a check for $20,617.75 from Rancho Santiago Community College District,
pursuant to this agreement. These funds now need to be appropriated into the Fire Department's
budget.
Training curriculum sponsored by Santa Ana College is chosen based on the guidelines set forth
by the California Community Colleges Chancellor's Office (CCCCO). Curriculum is divided into
several different courses that are required by Cal -OSHA and designed for large group instruction.
The Fire Department utilizes subject matter experts to conduct the training to address the required
material by CCCCO. Training hours are recorded by Fire Department personnel within the current
records management system. The total number of hours are then calculated each semester by the
Fire Department's Training Captain and submitted as an invoice to Santa Ana College.
Funds received from Santa Ana College give the Fire Department the ability to pay for outside
instructors when the department does not have a subject matter expert for required training. These
funds also provide the ability for the Fire Department to purchase improved training aids, books,
materials and equipment. Santa Ana College funds assist the Fire Department with meeting other
operational needs which go beyond the Fire Department's available fiscal year budget.
8. ATTACHMENTS
- Summer 2017 reporting period invoice to Santa Ana College dated December 8, 2017.
ITEM 2 4/10/2018
CITY COUNCIL MINUTES APRIL 10, 2018
3. CONSENT CALENDAR (Continued)
3.6 First Amendment to Attorney Services Agreement with the law firm of Woodruff,
Spradlin & Smart to provide legal services related to litigation defense in the matter
of The Estate of Michael Perez v. City of Orange. (A2100.0; AGR- 6569.1)
ACTION: Approved and authorized the Mayor and City Clerk to execute the First
Amendment to Attorney Services Agreement with Woodruff, Spradlin & Smart.
3.7 Instructional Services Agreement between the Rancho Santiago Community College
District (District) and the City of Orange (City). (A2100.0; AGR -6589)
ACTION: Entered into a five -year Instructional Services Agreement between the District
and the City.
3.8 Agreement with Orange County Sheriff's Department Emergency Management
Bureau for Fiscal Year 2017 Emergency Management Performance Grant (EMPG);
and appropriation of funds. (A2100.0; AGR -6590)
ACTION: 1) Approved the agreement between the City of Orange and the Orange County
Sheriffs Department Emergency Management Bureau in an amount not -to- exceed
$20,359; and authorized the City Manager to execute the agreement on behalf of the City;
2) Accepted into the City's revenue budget a $20,359 grant from the Orange County
Sheriff's Department Emergency Management Bureau, into revenue account number
100.3021.45495.30099 Other Grant Revenue — EMPG Grant 2017; and
3) Authorized the appropriation of $20,359 into expenditure account number
100.3021.50221.30099 Overtime — Safety -EMPG Grant 2017.
3.9 Appropriation of Funds received from Rancho Santiago Community College District
(Santa Ana College) for Fire Department training hours. (C2500.H)
ACTION: Accepted into the City's revenue budget a $20,617.75 payment from Rancho
Santiago Community College District, into revenue account 100.3023.48210.20234 —
(Expense Reimbursement Santa Ana College Fire Training); and authorized the
appropriation of $20,617.75 into expenditure account 100.3023.51840.20234 — (Local -
training Santa Ana College).
3.10 Request to accept and appropriate into the City's revenue budget a $25,350 donation
from the Friends of the Orange Public Library (Friends). (C2500.I)
ACTION: 1) Accepted into the City's revenue budget a $25,350 donation from the Friends
into revenue account number 100.2001.48390.19990 (Friends Donations); and 2)
Authorized the appropriation of $25,350 into the following expenditure account numbers:
100.2001.53301.19990 — Library Books (Friends of the Library) $11,350
100.2016.51670.19990 — FOPL (Other Professional & Consulting) $6,000
100.2016.53340.19990 — Craft Supplies (Friends of the Library) $3,500
100.2017.53340.19990 — Craft Supplies (Friends of the Library) $4,500
$25,350
PAGE 5