03.08 Emergency Management Performance Grant1. SUBJECT:
Emergency Management Performance Grant (EMPG): Emergency Preparedness fund allocation.
2. SUMMARY:
The County of Orange has authorized a reimbursement grant award to the Orange City Fire
Department in the amount not to exceed $20,359 for FY 17/18. There is no matching fund
requirement. The goal of the EMPG is to assist local government to establish a system of
emergency preparedness for the protection of life and property in the City of Orange.
3. RECOMMENDED ACTION:
1. Approve the agreement between the City of Orange and the Orange County Sheriff's
Department Emergency Management Bureau in an amount not to exceed $20,359 and authorize
the City Manager to execute the agreement on behalf of the City.
2. Accept into the City's revenue budget a $20,359 grant from the Orange County Sheriff's
Department Emergency Management Bureau, into revenue account number
100.3021.45495.30099 Other Grant Revenue — EMPG Grant 2017.
3. Authorize the appropriation of $20,359 into expenditure account number
100.3021.50221.30099 Overtime — Safety -EMPG Grant 2017.
4. FISCAL IMPACT:
Upon appropriation, funds will be available to the cover the cost of Emergency Services
Coordinator overtime as follows:
100.3021.50221.30099 Overtime — Safety -EMPG Grant 2017 $20,359
5. STRATEGIC PLAN GOAL(S):
1. Provide for a safe community.
[a]. Provide staffing and resources to deliver services that ensure public safety.
6. GENERAL PLAN IMPLEMENTATION:
Public Safety Goal 8.0: Emphasize emergency preparedness both within City Hall and
throughout the community.
Policy 8.2: Coordinate disaster preparedness with other public and private agencies.
7. DISCUSSION and BACKGROUND:
The City's Emergency Services Coordinator position is managed by the Fire Department and
includes several key components: emergency preparedness, education, training, funding,
response, and multi- agency coordination. The City of Orange is served by the Orange County
Sheriff's Department Emergency Management Bureau, which is the lead agency of the Orange
County Operational Area (OA). The OA is the County -wide advisory body responsible for
preparing for, responding to, and mitigating local emergencies. A primary function of this group
is the coordination of the State and Federal grants.
The EMPG program provides grants to states to assist state, local, tribal and territorial
governments in preparing for all hazards, as authorized by the Robert T. Stafford Disaster Relief
and Emergency Assistance Act (42U.S.C. 5121 et seq.). Title VI of the Stafford Act authorizes
FEMA to make grants for the purpose of providing a system of emergency preparedness for the
protection of life and property in the United States from hazards and to vest responsibility for
emergency preparedness jointly in the federal government, the states and their political
subdivisions. The purpose of EMPG is to sustain and improve comprehensive emergency
management programs at the state, tribal, territorial governments and local levels from all man-
made and natural disasters through the prevention, mitigation, response and recovery for all
hazard events.
ITEM 2 4/10/18
The grant requires:
• The training, tuition, overtime, backfill, travel and per diem costs must be in accordance
with the City and Fire Department's approved travel policies;
• Payment of overtime expenses will be for work performed by employees in excess of the
established workweek, usually 40 hours. In no case is dual compensation allowable.
The agency must have incurred the expense of paying overtime to fill a position vacated
by an employee sent to training;
• All backfill and overtime must be tracked including the emergency personnel attending
the training and the personnel backfilling the vacant position;
• All reimbursement applications must be submitted within 30 days of the training;
• The City of Orange preserves and maintains all documents, papers, and records relevant
to the training costs overtime backfill travel costs per diem for a period of three years;
• The City of Orange shall provide all records and information pertaining to the grant to the
Anaheim/Santa Ana Urban Areas UASI for quarterly reports.
8. ATTACHMENTS:
- Notice of Sub - Recipient Award letter from Orange County Sheriff's Department Emergency
Management Bureau for the amount of $20,359 for the FY 2017 Emergency Management
Performance Grant.
ITEM 3 4/10/18
CITY COUNCIL MINUTES APRIL 10, 2018
3. CONSENT CALENDAR (Continued)
3.6 First Amendment to Attorney Services Agreement with the law firm of Woodruff,
Spradlin & Smart to provide legal services related to litigation defense in the matter
of The Estate of Michael Perez v. City of Orange. (A2100.0; AGR- 6569.1)
ACTION: Approved and authorized the Mayor and City Clerk to execute the First
Amendment to Attorney Services Agreement with Woodruff, Spradlin & Smart.
3.7 Instructional Services Agreement between the Rancho Santiago Community College
District (District) and the City of Orange (City). (A2100.0; AGR -6589)
ACTION: Entered into a five -year Instructional Services Agreement between the District
and the City.
3.8 Agreement with Orange County Sheriff's Department Emergency Management
Bureau for Fiscal Year 2017 Emergency Management Performance Grant (EMPG);
and appropriation of funds. (A2100.0; AGR -6590)
ACTION: 1) Approved the agreement between the City of Orange and the Orange County
Sheriffs Department Emergency Management Bureau in an amount not -to- exceed
$20,359; and authorized the City Manager to execute the agreement on behalf of the City;
2) Accepted into the City's revenue budget a $20,359 grant from the Orange County
Sheriff's Department Emergency Management Bureau, into revenue account number
100.3021.45495.30099 Other Grant Revenue — EMPG Grant 2017; and
3) Authorized the appropriation of $20,359 into expenditure account number
100.3021.50221.30099 Overtime — Safety -EMPG Grant 2017.
3.9 Appropriation of Funds received from Rancho Santiago Community College District
(Santa Ana College) for Fire Department training hours. (C2500.H)
ACTION: Accepted into the City's revenue budget a $20,617.75 payment from Rancho
Santiago Community College District, into revenue account 100.3023.48210.20234 —
(Expense Reimbursement Santa Ana College Fire Training); and authorized the
appropriation of $20,617.75 into expenditure account 100.3023.51840.20234 — (Local -
training Santa Ana College).
3.10 Request to accept and appropriate into the City's revenue budget a $25,350 donation
from the Friends of the Orange Public Library (Friends). (C2500.I)
ACTION: 1) Accepted into the City's revenue budget a $25,350 donation from the Friends
into revenue account number 100.2001.48390.19990 (Friends Donations); and 2)
Authorized the appropriation of $25,350 into the following expenditure account numbers:
100.2001.53301.19990 — Library Books (Friends of the Library) $11,350
100.2016.51670.19990 — FOPL (Other Professional & Consulting) $6,000
100.2016.53340.19990 — Craft Supplies (Friends of the Library) $3,500
100.2017.53340.19990 — Craft Supplies (Friends of the Library) $4,500
$25,350
PAGE 5