03.07 Fire Training Instructional Services Agreement1. SUBJECT
Instructional Services Agreement (ISA) between the Rancho Santiago Community College
District (District) and the City of Orange (City).
2. SUMMARY
On behalf of the District, Santa Ana College currently sponsors continuing education curriculum
for local Orange County fire departments. Orange City Fire Department is one of those local
agencies that submit a total amount of training hours per semester to Santa Ana College. Following
the submittal of a recorded number of training hours, a payment is then issued to the Fire
Department by the District.
13. RECOMMENDED ACTION
Enter into a five -year Instructional Services Agreement (ISA) between the District and the City of
Orange.
4. FISCAL IMPACT
Payments from the District are typically between $15,000 and $20,000 annually, and are not to
exceed $70,000 per year. These funds are accepted into revenue account 100.3023.48210.20234 -
(Local- Training Santa Ana College) and then appropriated into expenditure account
100.3023.51840.20234 - (Local- Training Santa Ana College).
5. STRATEGIC PLAN GOAL(S)
2. Be a fiscally healthy community
[a]. Analyze future fiscal needs and potential revenue opportunities.
6. GENERAL PLAN IMPLEMENTATION
Public Safety Goal 6.0: Provide public safety services of the highest quality.
Policy 6.7: Maintain and update the City's Multi - Hazard Functional Plan as needed, and ensure
ongoing consistency between the General Plan and the Multi- Hazard Functional Plan and Fire
Department Strategic Deployment Plan.
7. DISCUSSION and BACKGROUND
For several years the City has participated in an agreement with the District to provide training at
Santa Ana College. Within this agreement, the District pays the Fire Department $3.50 per student
contact hour, not to exceed 20,000 student contract hours or $70,000 per year. Within the
agreement, revenue received may be used for Fire Department training expenses and other
operational needs.
The current agreement does not have an actual end date but, can be ended by either party with a
30 -day written notice. The State of California has recently requested that such contracts be limited
to a five -year term. This new ISA will meet this standard. Either party may cancel or terminate
this agreement without cause upon a 30 -day written notice given by either party.
The training curriculum, sponsored by the District and hosted at Santa Ana College, is chosen
based on the guidelines set forth by the California Community Colleges Chancellor's Office
(CCCCO). Curriculum is divided into several different courses that are required by Cal -OSHA
and designed for large group instruction. The Fire Department utilizes subject matter experts to
conduct the training to address the required material by CCCCO. Training hours are recorded by
Fire Department personnel within the current records management system. The total number of
hours are then calculated each semester by the Fire Department's Training Captain and submitted
as an invoice to the District via Santa Ana College. The Fire Department is reimbursed by the
District, pursuant to the agreement. These funds are subsequently appropriated into the Fire
Department's budget.
Funds received from the District give the Fire Department the ability to pay for outside instructors
when the Department does not have a subject matter expert for required training. These funds also
provide the ability for the Fire Department to purchase improved training aids, books, materials
and equipment. District funds also assist the Fire Department with meeting other operational needs
which go beyond the Fire Department's available fiscal year budget.
8. ATTACHMENTS
- Standard Fire Instructional Services Agreement rev Jan 2018
ITEM 2 4/10/2018
CITY COUNCIL MINUTES APRIL 10, 2018
3. CONSENT CALENDAR (Continued)
3.6 First Amendment to Attorney Services Agreement with the law firm of Woodruff,
Spradlin & Smart to provide legal services related to litigation defense in the matter
of The Estate of Michael Perez v. City of Orange. (A2100.0; AGR- 6569.1)
ACTION: Approved and authorized the Mayor and City Clerk to execute the First
Amendment to Attorney Services Agreement with Woodruff, Spradlin & Smart.
3.7 Instructional Services Agreement between the Rancho Santiago Community College
District (District) and the City of Orange (City). (A2100.0; AGR -6589)
ACTION: Entered into a five -year Instructional Services Agreement between the District
and the City.
3.8 Agreement with Orange County Sheriff's Department Emergency Management
Bureau for Fiscal Year 2017 Emergency Management Performance Grant (EMPG);
and appropriation of funds. (A2100.0; AGR -6590)
ACTION: 1) Approved the agreement between the City of Orange and the Orange County
Sheriff s Department Emergency Management Bureau in an amount not -to- exceed
$20,359; and authorized the City Manager to execute the agreement on behalf of the City;
2) Accepted into the City's revenue budget a $20,359 grant from the Orange County
Sheriffs Department Emergency Management Bureau, into revenue account number
100.3021.45495.30099 Other Grant Revenue — EMPG Grant 2017; and
3) Authorized the appropriation of $20,359 into expenditure account number
100.3021.50221.30099 Overtime — Safety -EMPG Grant 2017.
3.9 Appropriation of Funds received from Rancho Santiago Community College District
(Santa Ana College) for Fire Department training hours. (C2500.H)
ACTION: Accepted into the City's revenue budget a $20,617.75 payment from Rancho
Santiago Community College District, into revenue account 100.3023.48210.20234 —
(Expense Reimbursement Santa Ana College Fire Training); and authorized the
appropriation of $20,617.75 into expenditure account 100.3023.51840.20234 — (Local -
training Santa Ana College).
3.10 Request to accept and appropriate into the City's revenue budget a $25,350 donation
from the Friends of the Orange Public Library (Friends). (C2500.I)
ACTION: 1) Accepted into the City's revenue budget a $25,350 donation from the Friends
into revenue account number 100.2001.48390.19990 (Friends Donations); and 2)
Authorized the appropriation of $25,350 into the following expenditure account numbers:
100.2001.53301.19990 — Library Books (Friends of the Library) $11,350
100.2016.51670.19990 — FOPL (Other Professional & Consulting) $6,000
100.2016.53340.19990 — Craft Supplies (Friends of the Library) $3,500
100.2017.53340.19990 — Craft Supplies (Friends of the Library) $4,500
$25,350
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