03.27 Special Events Street Closure 20181. SUBJECT
Resolution No. 11068 — A Resolution of the City Council of the City of Orange temporarily
closing sections of Public Streets for approved Special Events.
2. SUMMARY
Resolution No. 11068 has been prepared for approval of special events /pageants and
authorization for closure of portions of public streets, for the 2018 -19 Fiscal Year.
3. RECOMMENDED ACTION
1. Adopt Resolution No. 11068 approving the closure of public streets during the times of
approved special events.
2. Approve closure of municipal parking lots and temporary suspension of neighborhood permit
parking restrictions for certain events and dates occurring in Fiscal Year 2018 -19.
4. FISCAL IMPACT
Costs associated with each non -City of Orange special event /pageant are the responsibility of the
event promoter or sponsor.
5. STRATEGIC PLAN GOAL(S)
3b. Deliver high quality and safe recreational, social, environmental, educational and cultural
services.
6. GENERAL PLAN IMPLEMENTATION
Circulation & Mobility Goal 5.0: Provide adequate parking to meet the needs of activity centers
throughout the City.
Policy 5.1: Provide adequate parking to protect and support the economic vitality and diversity
of Old Towne.
7. DISCUSSION and BACKGROUND
In August 1997, Council approved a process allowing approval of special events /pageants that
will close the Plaza and adjacent public streets in a single action. The Council- approved criteria
allows the plaza to be closed for special events 20 days total, 12 of those are Friday, Saturday and
Sunday. This request includes plaza closures of 9 days total, 5 of those are Fridays, Saturday and
Sunday.
For non -city events cash deposits will be required approximately 30 days prior to each event
date. If deposits are not provided, the event will be canceled. Thirty days prior to the exact
event, the promoter or sponsor shall obtain a special event permit from the Community
Development Department.
The following list provides the requested plaza closures of Fiscal Year 2018/19:
2018 EVENTS PLAZA CLOSURE
Closure of the Plaza including all four spoke streets. Chapman
Avenue to be closed from Lemon Street to Grand Street;
Glassell Street to be closed from Almond Avenue to Maple
Avenue
Aug. 30 — Sept. 3, 2018 Orange International Street Fair, Inc.
Plaza Closure from 7 PM Thursday — August 30, 2018
Through 6 AM Monday — September 3, 2018
Closure of Municipal Parking Lots 1 & 2
Temporary Suspension of Permit Parking Restrictions
Chapman University Neighborhood Permit Parking Area A
October 25, 2018 Treats in the Streets Autumn Festival — Community Services
Plaza southeast quadrant closure and one row of parking in
Municipal Parking Lot #2 behind Assistance League
(13 spaces) from 5 AM — 11:30 PM
Full Plaza closure 1:00 PM — 11:30 PM
Temporary suspension of Permit Parking Restrictions — All
Day Chapman University Neighborhood Permit Parking Area A
ITEM 2 03/13/18
December 1 -3, 2018 Tree Lighting Ceremony & Candlelight Choir Procession —
Community Services
Plaza Closure, Sunday — Dec. 2, 2018, 3:00 AM — 11:30 PM
Northeast quadrant of the Plaza will remain closed until
10 AM, - Monday, Dec. 3, 2018
Saturday — Dec. 1, 2018, 5 AM — Monday, Dec. 3, 2018, 12 PM
Closure of one row of parking in Municipal Lot #2 behind
Assistance League (13 spaces)
Temporary suspension of Permit Parking Restrictions Chapman
University Neighborhood Permit Parking Area A
All day Sunday, Dec. 2, 2018
STREET CLOSURE
Nov. 11, 2018 Veteran's Day Tribute — Community Services
Close Atchison Street from Chapman Avenue to Maple Avenue
Street closure from 10 AM to 5 PM.
SUSPEND PERMIT PARKING
April 18, 2018 Orange Showcase — Orange High School
Chapman University Neighborhood Permit Parking Area A.
April 20 -21, 2018 Foundation Games Track & Field Meet
El Modena High School/Fred Kelly Stadium
Permit Areas D & G
West side of McPherson Road between Spring Street & Pearl Street.
(Adjacent to Grijalva Park at Santiago Creek)
May 18-20,2018 Baccalaureate & Commencement — Chapman University
Chapman University Neighborhood Permit Parking Area A.
June 10 & 14, 2018 Baccalaureate & Graduation — Orange High School
Chapman University Neighborhood Permit Parking Area A.
June 14, 2018 Graduation — Orange Unified School District
El Modena High School/Fred Kelly Stadium
Permit Areas D & G
West side of McPherson Road between Spring Street & Pearl Street.
(Adjacent to Grijalva Park at Santiago Creek)
July 3, 2018 3rd of July Celebration — Community Services
El Modena High School/Fred Kelly Stadium
Permit Areas D & G
West side of McPherson Road between Spring Street & Pearl Street
(Adjacent to Grijalva Park at Santiago Creek)
ITEM 3 03/13/18
August 21, 2018 Student Move -In Day — Chapman University
Freshman Class Student Move -In Day
Chapman University Neighborhood Permit Parking Area A.
Nov. 2 -4, 2018 Holiday Memories — Old Towne Orange Plaza Merchants
Temporary Suspension of Permit Parking Restrictions
Chapman University Neighborhood Permit Parking Area A.
MUNICIPAL PARKING LOT CLOSURE
May 6, 2018 Taste of Orange — Assistance League Orange Blossoms
Municipal Parking Lots #1, 2, 3, 4, 5, 6, 7, 8, 9, 11, 12 & 13
Dedicated on- street parking west side of South Orange Street
(Adjacent to Municipal Lot #2 for Taste of Orange vendors only)
DEDICATED ON- STREET PARKING
Oct. 14 -21, 2018 Boutique Noel — Assistance League of Orange
West side of S. Orange St. adjacent to Municipal Parking Lot #2
(for Boutique Noel vendors only)
Reserve 1 parking stall in the northeast corner of Parking Lot #2
2019 EVENTS SUSPEND PERMIT PARKING
Feb. 15-18,2019 Antique Affair — Old Towne Orange Plaza Merchants
Temporary Suspension of Permit Parking Restrictions
Chapman University Neighborhood Permit Parking Area A.
April 14, 2019 Orange Plaza Car Show — Rotary Club of Orange Plaza
Plaza Closure from 4 AM to 6 PM
Temporary Suspension of Permit Parking Restrictions
Chapman University Neighborhood Permit Parking Area A.
8. ATTACHMENTS
• Resolution No. 11068
• Map of Municipal Parking Lots
• Map of Permit Parking Area A, D & G
• Site Sketch of South Orange Street at Assistance League Building
• Letters of Request
NAAPublic Works\ADMIN\Tdelrio \Council Items - Traffic Division\2018 -03 -13 \Temporary Street
Closure \Temporary Street Closure.Doc
ITEM 4 03/13/18
RESOLUTION NO. 11068
A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF ORANGE TEMPORARILY
CLOSING SECTIONS OF PUBLIC STREETS FOR
APPROVED SPECIAL EVENTS.
WHEREAS, Vehicle Code Section 21101(e) authorizes cities to close portions of streets
for celebrations and local special events when, in the opinion of the City Council, the closing is
necessary for the safety and protection of persons who are to use that portion of the street during
the temporary closing; and
WHEREAS, the Orange International Street Fair, Inc., and the Community Services
Department have requested temporary street closures to accommodate several special events in the
streets.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Orange as
follows:
ORANGE INTERNATIONAL STREET FAIR, INC.
Section I
That Chapman Avenue be closed from Lemon Street to Grand Street; and Glassell Street
from Almond Avenue to Maple Avenue be closed from 7:00 P.M. Thursday — August 30, 2018,
thru 6:00 A.M. Monday — September 3, 2018.
Section II
That before said closure shall occur Orange International Street Fair, Inc. shall comply with
all terms and conditions pertaining to a preapproved Agreement.
Section III
That Orange International Street Fair, Inc. shall notify area residents and businesses of the
event and temporary street closure in accordance with the conditions pertaining to the preapproved
Agreement.
TREATS IN THE STREETS AUTUMN FESTIVAL — CITY OF ORANGE COMMUNITY
SERVICES
Section I
That the southeast quadrant of the Plaza be closed from 5:00 A.M. to 11:30 P.M.
Thursday, October 25, 2018.
CITY COUNCIL MINUTES MARCH 13, 2018
3. CONSENT CALENDAR (Continued)
3.21 Authorization of payment to Valverde Construction, Inc. for the repair of existing
18" cement coated steel pipe on Heim Avenue. (C2500.P)
ACTION: Authorized the payment of $34,976 for the repairs of the existing 18" cement
coated steel pipe
3.22 Purchase of tires and emergency roadside assistance from Pete's Road Service, Inc.
on a sole source basis. (C2500.M.7)
ACTION: Authorized the expenditure of $60,000 to Pete's Road Service, Inc.
3.23 Purchase of Cylance anti -virus software for a three -year term from Sidepath, Inc.
(C2500.J)
NOTE: Mayor pro tem Murphy recorded an abstention due to a potential conflict with
employment.
ACTION: Approved the purchase of Cylance anti -virus software for three years from
Sidepath, Inc. in the amount of $92,132.26.
3.24 Purchase of five Dell R740 servers from Sidepath, Inc. (C2500.J)
NOTE: Mayor pro tem Murphy recorded an abstention due to a potential conflict with
employment.
ACTION: 1) Approved the purchase of five Dell R740 servers from Sidepath, Inc. in the
amount of $139,342.08; and 2) Authorized the appropriation of $17,900 from Information
Technology (790) unreserved fund balance to account number 790.1601.56033.20289
(GIS Server).
3.25 City Traffic Commission Activity Report for 2017. (OR1800.0.19)
ACTION: Received and filed.
3.26 Memorandum of Understanding between the City of Orange and the Orange
Municipal Employees' Association (OMEA) effective July 1, 2017, to December 31,
2019. Resolution No. 11057. (C2500.J.4.5)
A Resolution of the City Council of the City of Orange establishing a Memorandum of
Understanding between the City of Orange and the Orange Municipal Employees'
Association (OMEA) effective July 1, 2017, to December 31, 2019.
ACTION: Approved Resolution No. 11057.
3.27 Authorization for temporarily closing portions of Public Streets for approved Special
Events. Resolution No. 11068. (S4000.S.4)
A Resolution of the City Council of the City of Orange temporarily closing sections of
Public Streets for approved Special Events.
ACTION: Approved Resolution No. 11068 approving the closure of public streets during
the times of approved special events; and approved closure of municipal parking lots and
temporary suspension of neighborhood permit parking restrictions for certain events and
dates occurring in the Fiscal Year 2018 -19.
PAGE 7
CITY COUNCIL MINUTES MARCH 13, 2018
3. CONSENT CALENDAR (Continued)
MOTION — Murphy
SECOND — Whitaker
AYES — Alvarez, Whitaker, Smith, Murphy, Nichols
Mayor pro tem Murphy recorded an abstention on Items 3.6, 3.23, and 3.24. Items 3.13
and 3.14 were removed from the Consent Calendar and heard separately. All other items
on the Consent Calendar were approved as recommended.
END OF CONSENT CALENDAR
* * * * * * **
4. REPORTS FROM MAYOR SMITH
4.1 Consider Adjustment of Local Old Towne Orange Historic District Boundary.
NOTE: Councilmember Alvarez recused due to a potential conflict with a nearby property interest.
Mayor Smith requested an update on the status of adjusting the boundary of the Old Towne Orange
Historic District, and proposed moving forward with the adjustment.
Historic Planner Marissa Moshier provided an update and distributed a memo outlining staff's
recommendations on the Historic District Boundary Adjustment. With Council direction, staff
recommends doing a survey and outreach focusing on the west side of south Batavia Street at the
100 and 200 blocks and the 100 block of south Citrus. Staff would then bring forward a Zoning
Overlay to expand the local Historic District boundary. Council could also direct staff to include
the additional five areas identified in October 2017 (146 properties); however, that effort would
require more time.
Mayor Smith clarified that it was her intention to focus only on the potential contributing houses
on the west side of the 100 and 200 blocks of South Batavia and not the entire 146 possible
properties.
During discussion Historic Planner Marissa Moshier answered Council's questions regarding the
current zoning of the proposed area which is predominantly zoned R16.
With Council consensus, staff was directed to begin survey efforts on the west side of the 100 and
200 blocks of South Batavia and one portion of the 100 block of South Citrus and to report back
to Council at a future meeting.
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