03.24 Purchase Dell Servers1. SUBJECT
Purchase of five Dell R740 servers from Sidepath, Inc.
2. SUMMARY
Four of the City's servers have reached end of life and are in need of replacement. In addition,
the City is adding a server to support the City's GIS enterprise expansion. Two of the servers
will be placed in the Police Department (PD) datacenter, and three, including the server
dedicated to GIS, will be placed at the Civic Center datacenter. The four replacement servers
will be virtual servers, which allows for several servers to be run on one machine.
3. RECOMMENDED ACTION
1) Approve the purchase of five Dell R740 servers from Sidepath, Inc. in the amount of
$139,342,08.
2) Authorize the appropriation of $17,900 from Information Technology (790) unreserved fund
balance to account number 790.1601.56033.20289 (GIS Server).
4. FISCAL IMPACT
Upon appropriation, funds will be available in the following accounts:
790.1601.56033.20278 Server Refreshes /Memory Expansion
790.1601.56033.20289 GIS Server
$111,473.67
27,868.41
$139,342.08
5. STRATEGIC PLAN GOAL(S)
4c. Provide outstanding public services- Enhance technology to improve public accessibility to
information and services.
6. GENERAL PLAN IMPLEMENTATION
Not applicable.
7. DISCUSSION and BACKGROUND
The City's information technology staff is recommending the purchase of five (5) new Dell R740
servers to replace four end of service life HP Proliant DL380 G7 servers. One additional new
server will be needed to accommodate our GIS enterprise expansion. This will replace two of the
three VMware hosts at the PD datacenter and two of the four VMware host at Civic Center
datacenter. Remaining VMware hosts are scheduled to be replaced in the next fiscal year (2019-
2020). The new Dell R740 series of servers will provide the following advantages:
• Maximized application performance and acceleration with up to three 30OW acceleration
cards in a 2U /2S platform.
• Highly optimized air flow design which enabling tremendous configuration flexibility and
industry leading energy efficiency.
• Embedded SupportAssist reducing troubleshooting and downtime with embedded
diagnostics and automated case creation.
• Up to 4x performance improvement with common management tasks with iDRAC9's
new dual -core ARM processor (compared with iDRAC8).
• Proactive automated support embedded resolves issues up to 90% faster.
• Leverage existing management consoles with easy integrations for VMware® vSphere®,
and Microsoft® System Center.
• Simplify deployment with OpenManage next - generation console and server profiles to
fully configure and prep servers in rapid, scalable fashion.
• Fully signed firmware updates; embedded trust only allows authenticated code to run.
• Security lockdown that protects the server configuration and firmware (BIOS, iDRAC, &
RAID) from malicious changes.
Sidepath is a preferred partner with Dell /EMC for this region and as such provided the best price
for procuring the hardware. Sidepath has provided pricing via a city approved cooperative
agreement (NASPO# MNWNC -108, State Addendum #7- 15 -70 -34 -003.) The cost for the
project is $139,342.08 and includes three servers for Civic datacenter and two servers for PD
datacenter with three years of maintenance and support.
18. ATTACHMENTS
Price Quote from Sidepath, Inc.
ITEM 2 3/13/18
CITY COUNCIL MINUTES MARCH 13, 2018
3. CONSENT CALENDAR (Continued)
3.21 Authorization of payment to Valverde Construction, Inc. for the repair of existing
18" cement coated steel pipe on Heim Avenue. (C2500.P)
ACTION: Authorized the payment of $34,976 for the repairs of the existing 18" cement
coated steel pipe
3.22 Purchase of tires and emergency roadside assistance from Pete's Road Service, Inc.
on a sole source basis. (C2500.M.7)
ACTION: Authorized the expenditure of $60,000 to Pete's Road Service, Inc.
3.23 Purchase of Cylance anti -virus software for a three -year term from Sidepath, Inc.
(C2500.J)
NOTE: Mayor pro tem Murphy recorded an abstention due to a potential conflict with
employment.
ACTION: Approved the purchase of Cylance anti -virus software for three years from
Sidepath, Inc. in the amount of $92,132.26.
3.24 Purchase of five Dell R740 servers from Sidepath, Inc. (C2500.J)
NOTE: Mayor pro tem Murphy recorded an abstention due to a potential conflict with
employment.
ACTION: 1) Approved the purchase of five Dell R740 servers from Sidepath, Inc. in the
amount of $139,342.08; and 2) Authorized the appropriation of $17,900 from Information
Technology (790) unreserved fund balance to account number 790.1601.56033.20289
(GIS Server).
3.25 City Traffic Commission Activity Report for 2017. (OR1800.0.19)
ACTION: Received and filed.
3.26 Memorandum of Understanding between the City of Orange and the Orange
Municipal Employees' Association (OMEA) effective July 1, 2017, to December 31,
2019. Resolution No. 11057. (C2500.J.4.5)
A Resolution of the City Council of the City of Orange establishing a Memorandum of
Understanding between the City of Orange and the Orange Municipal Employees'
Association (OMEA) effective July 1, 2017, to December 31, 2019.
ACTION: Approved Resolution No. 11057.
3.27 Authorization for temporarily closing portions of Public Streets for approved Special
Events. Resolution No. 11068. (S4000.S.4)
A Resolution of the City Council of the City of Orange temporarily closing sections of
Public Streets for approved Special Events.
ACTION: Approved Resolution No. 11068 approving the closure of public streets during
the times of approved special events; and approved closure of municipal parking lots and
temporary suspension of neighborhood permit parking restrictions for certain events and
dates occurring in the Fiscal Year 2018 -19.
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