03.22 Purchase Tires and Emergency Roadside Assistance1. SUBJECT
Authorize the purchase of tires and emergency roadside assistance from Pete's Road Service, Inc.
on a sole source basis.
2. SUMMARY
The Public Works Department is requesting approval to purchase tires and labor to install tires for
the City of Orange fleet vehicles from Pete's Road Service, Inc. in an amount not to exceed
$60,000.
13. RECOMMENDED ACTION I
Authorize the expenditure of $60,000 to Pete's Road Service, Inc.
4. FISCAL IMPACT
Funds are budgeted and available in the following accounts:
710.5023.53710.00000 Parts & Supplies $ 436,750
5. STRATEGIC PLAN GOAL(S)
1. Provide for a safe community —
a. Provide staffing and resources to deliver services that ensure public safety.
2. Be a fiscally healthy community —
a. Expend fiscal resources responsibly.
16. GENERAL PLAN IMPLEMENTATION
Public Safety Element Goal 6.0 Provide public safety services of the highest quality.
7. DISCUSSION and BACKGROUND
The City's emergency service vehicles require 24 -hour, seven days per week coverage for tire
replacement. The Public Works Department's Fleet Services division annually spends
approximately $100,000 on tire purchases and services to install or repair tires.
The purchase and service agreements are informally bid to local suppliers. Each year, the three
lowest priced suppliers are used. Currently, these suppliers are Dapper Tire Company, Parkhouse
Tire Inc., and Pete's Road Service Inc. All three suppliers provided us with General Services
Administration (GSA) Government Pricing.
Of the three suppliers, only Pete's Road Service, Inc. provides both tires and 24 -hour emergency
roadside service for our large vehicles (i.e. fire apparatus). Pete's Road Service, Inc. is the only
local supplier that can provide this emergency tire service for the full range of tires used by the
City's fleet. Fleet Services uses Pete's Road Service, Inc. to change tires that are larger than our
in -house tire changing equipment capacity, most of which are large trucks (Class 7 & 8) and our
large emergency service vehicles. This accounts for approximately one half of the cost of tires for
vehicles in our fleet. Pete's Road Service, Inc. has eleven Southern California locations with the
closest stores in Fullerton and Santa Ana. Their response time is normally within two hours or
less.
Pursuant to Sections 3.08.140 of the Orange Municipal Code, the City Council is authorized to
approve the procurement of certain materials, supplies, equipment, and services without following
either formal or informal bid procedures if the required materials and services are offered by only
one vendor, or when only one vendor is able to supply materials and services within the time frame
and /or under terms and conditions which reasonably meet the needs of the using City Department.
8. ATTACHMENTS
• Pete's Road Service, Inc. GSA Pricing Confirmation Letter
ITEM 2 03/13/18
CITY COUNCIL MINUTES MARCH 13, 2018
3. CONSENT CALENDAR (Continued)
3.21 Authorization of payment to Valverde Construction, Inc. for the repair of existing
18" cement coated steel pipe on Heim Avenue. (C2500.P)
ACTION: Authorized the payment of $34,976 for the repairs of the existing 18" cement
coated steel pipe
3.22 Purchase of tires and emergency roadside assistance from Pete's Road Service, Inc.
on a sole source basis. (C2500.M.7)
ACTION: Authorized the expenditure of $60,000 to Pete's Road Service, Inc.
3.23 Purchase of Cylance anti -virus software for a three -year term from Sidepath, Inc.
(C2500.J)
NOTE: Mayor pro tem Murphy recorded an abstention due to a potential conflict with
employment.
ACTION: Approved the purchase of Cylance anti -virus software for three years from
Sidepath, Inc. in the amount of $92,132.26.
3.24 Purchase of five Dell R740 servers from Sidepath, Inc. (C2500.J)
NOTE: Mayor pro tem Murphy recorded an abstention due to a potential conflict with
employment.
ACTION: 1) Approved the purchase of five Dell R740 servers from Sidepath, Inc. in the
amount of $139,342.08; and 2) Authorized the appropriation of $17,900 from Information
Technology (790) unreserved fund balance to account number 790.1601.56033.20289
(GIS Server).
3.25 City Traffic Commission Activity Report for 2017. (OR1800.0.19)
ACTION: Received and filed.
3.26 Memorandum of Understanding between the City of Orange and the Orange
Municipal Employees' Association (OMEA) effective July 1, 2017, to December 31,
2019. Resolution No. 11057. (C2500.J.4.5)
A Resolution of the City Council of the City of Orange establishing a Memorandum of
Understanding between the City of Orange and the Orange Municipal Employees'
Association (OMEA) effective July 1, 2017, to December 31, 2019.
ACTION: Approved Resolution No. 11057.
3.27 Authorization for temporarily closing portions of Public Streets for approved Special
Events. Resolution No. 11068. (S4000.S.4)
A Resolution of the City Council of the City of Orange temporarily closing sections of
Public Streets for approved Special Events.
ACTION: Approved Resolution No. 11068 approving the closure of public streets during
the times of approved special events; and approved closure of municipal parking lots and
temporary suspension of neighborhood permit parking restrictions for certain events and
dates occurring in the Fiscal Year 2018 -19.
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