03.14 Annual Pavement Maintenance FY 2017-181. SUBJECT
Bid No. 178 -29; SP -4045; Annual Pavement Maintenance at Various Locations, Fiscal Year 2017-
2018.
2. SUMMARY
Plans and specifications have been completed for the Annual Pavement Maintenance Project at
Various Locations, FY 2017 -2018. The project is ready to be advertised for bids. The estimated
construction cost is $2,040,000 including 10% construction engineering and contingency.
3. RECOMMENDED ACTION
Approve plans and specifications and authorize advertising for bids for the Annual Pavement
Maintenance Project at Various Locations, FY 2017 -2018.
4. FISCAL IMPACT
After the transfer, funds will be available in the following accounts:
263.5011.56330.13120 Pavement Management Program $1,867,829
510.7021.56015.30053 Parking Lot Pavement Rehabilitation $ 175,000
$2,042,829
5. STRATEGIC PLAN GOAL(S)
1. Provide for a safe community —
b. Provide and maintain infrastructure necessary to ensure the safety of the public.
4. Provide outstanding public service —
b. Provide facilities and services to meet customer expectations.
6. GENERAL PLAN IMPLEMENTATION
Infrastructure Element Goal 3.0 Ensure adequate maintenance of public rights -of -way to enhance
public safety and improve circulation.
Policy 3.1: Continue to maintain and repair sidewalks and pavement surfaces on public rights -of-
way.
7. DISCUSSION and BACKGROUND
This project is part of our FY 2017 -2018 Annual Street Maintenance activities and is designed to
prolong pavement life of city streets. Rehabilitation methods vary depending on the sustained
damage but in general consist of asphalt concrete overlays with localized areas of pavement
reconstruction and slurry seal. The rehabilitated pavement will have a longer service life and will
provide a safe and smooth ride for the public.
This asphalt concrete overlay project will rehabilitate approximately 19 residential streets and four
arterial streets throughout the City. The streets selected for maintenance in accordance with our
Pavement Management Plan, generally fall into the "poor to fair" category and require work at
this time to prevent total pavement failure and higher reconstruction cost in the future. The project
will also include the rehabilitation of El Camino Park and Eisenhower Park parking lots. The work
includes, but not limited to, asphalt concrete grind and overlay, removal and reconstruction of
sidewalk access ramps, signing and striping, and replacement of damaged concrete wheel - stops.
The total cost is estimated at $2,040,000 including a 10% construction engineering and
contingency. Upon receipt of public bids, staff will return to the City Council and recommend any
funding adjustments and award of contracts based on the outcome of the public bid. If the unit
price for asphalt come in below the estimate, additional streets may be added for rehabilitation.
The proposed four arterial streets are as follow:
1. Esplanade Street from La Veta Avenue to Fairhaven Avenue
2. Glassell Street from Maple Avenue to Walnut Avenue
3. Meats Avenue from 280' west of Feather Hill Drive to 1,065' north of Via Escola
4. Tustin Street from 150' north of Heim Avenue to 400' south of Lincoln Avenue
The proposed project is categorically exempt from the provisions of the California Environmental
Quality Act (CEQA) under CEQA guidelines Section 15301 "Existing Facilities" Class 1 (c). The
CEQA Notice of Exemption will be filed with the County Recorder's Office upon Council's
approval of the plans and specifications.
Construction is estimated to begin in May 2018 and to be completed by October 2018.
8. ATTACHMENTS
• Location List
• Plans, specifications, and cost estimates are available for review in the Public Works
Department
JD;m;cp
ITEM 2 03/13/18
CITY COUNCIL MINUTES MARCH 13, 2018
3. CONSENT CALENDAR (Continued)
3.10 Appropriation of funds to the existing CIP project to perform restoration and surface
coating of the historic cast iron fountain located at the Orange Public Library &
History Center. (C2500.I)
ACTION: Authorized the appropriation of $5,621 from the Library Facilities Fees (Fund
573) unreserved fund balance to account number 573.2001.56020.20295, Library Fountain
Library Facilities Fees.
3.11 Approval of plans and specifications for Cambridge Storm Drain and Street
Improvements, FY 2017 -18, Bid No. 178 -32; and authorization to advertise for bids.
(C2500.M.17)
ACTION: 1) Appropriated $541,480 from account number 220.5011.56200.15508
(Sanitation & Sewer) to 220.5011.56340.20323; and 2) Approved plans and specifications
and authorized advertisement for bids for Cambridge Storm Drain and Street
Improvements.
3.12 Approval of plans and specifications for Street Improvements on Palmyra Avenue
and Sewer Improvements on Palmyra Avenue and Waverly Street, FY 2017 -18, Bid
No. 178 -31; and authorization to advertise for bids. (C2500.M.3)
ACTION: 1) Appropriated $600,000 from Fund 520 unreserved fund balance to account
number 520.5011.56200.15508 (Sewer Line Maintenance Replacement); and 2) Approved
plans and specifications and authorized advertisement for bids for the Street Improvements
on Palmyra Avenue and Sewer Improvements on Palmyra Avenue and Waverly Street.
(ITEMS 3.13 AND 3.14 WERE REMOVED FROM THE CONSENT CALENDAR AND
HEARD CONCURRENTLY)
3.13 Approval of plans and specifications for Annual Slurry Seal at Various Locations,
Fiscal Year 2017 -18, Bid No. 178 -30; and authorization to advertise for bids.
(S4000.S.7)
3.14 Approval of plans and specifications for Annual Pavement Maintenance at Various
Locations, Fiscal Year 2017 -18, Bid No. 178 -29; and authorization to advertise for
bids. (S4000.S.7)
Councilmember Alvarez requested that the Handy, Fern, and Palm neighborhood be added
to the list of streets being slurry sealed and /or paved. City Engineer Frank Sun explained
that the current CDBG Fern Neighborhood Street and Sewer Improvements Project
includes the intersection of Fern Street, Handy Street, and Palm Avenue. There is a CDBG
project planned for next year that will include the improvement of Palm Avenue.
MOTION — Alvarez
SECOND — Whitaker
AYES — Alvarez, Whitaker, Smith, Murphy, Nichols
Moved to approve plans and specifications and authorize advertising for bids for the
Annual Slurry Seal at Various Locations, Fiscal Year 2017 -18; and approve plans and
specifications and authorize advertising for bids for the Annual Pavement Maintenance
Project at Various Locations, FY 2017 -2018.
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