03.12 Palmyra Ave and Waverly Street Sewer Imp1. SUBJECT
Bid No. 178 -31; Street Improvements on Palmyra Avenue and Sewer Improvements on Palmyra
Avenue and Waverly Street (SP- 4002), FY 2017 -18.
2. SUMMARY
Plans and specifications have been completed for the East Palmyra Avenue Rehabilitation
Improvements Project. Also included in this project are sewer improvements on Palmyra Avenue
and Waverly Street. The sewer work is funded by sanitation fees as part of CIP Project 15508 for
the Sewer Line Replacement /Maintenance. The project is ready to be advertised for bids. The
total estimated construction cost including 10% for contingencies and construction engineering is
$1,100,000.
3. RECOMMENDED ACTION
1. Appropriate $600,000 from Fund 520 unreserved fund balance to Account
520.5011.56200.15508 (Sewer Line Maintenance Replacement).
2. Approve plans and specifications and authorize advertisement for bids for the Street
Improvements on Palmyra Avenue and Sewer Improvements on Palmyra Avenue and
Waverly Street.
4. FISCAL IMPACT
Upon appropriation, funds will be available in the following accounts:
272.5011.56330.20324
520.5011.56200.15508
Gas Tax — East Palmyra Avenue
Sewer line Maintenance /Replacement
$ 564,586
$ 603,000
Total $1,167,586
ITEM 1 03/13/18
5. STRATEGIC PLAN GOAL(S)
Provide for a safe community -
b. Provide and maintain infrastructure necessary to ensure the safety of the public.
4. Provide outstanding public service —
b. Provide facilities and services to meet customer expectations.
6. GENERAL PLAN IMPLEMENTATION
Infrastructure Element Goal 1.0: Ensure water, sewer, and storm drain systems that meet the
needs of residents and businesses.
Policy 1.1: Provide sufficient levels of water, sewer, and storm drain service throughout the
community.
Infrastructure Element Goal 3.0 Ensure adequate maintenance of public rights -of -way to
enhance public safety and improve circulation.
Policy 3.1: Continue to maintain and repair sidewalks and pavement surfaces on public rights -
of -way.
7. DISCUSSION and BACKGROUND
The Public Works Department has completed the preparation of plans and specifications for the
East Palmyra Avenue Improvements Project and is requesting authorization from the Orange
City Council to advertise and receive public bids.
This project will rehabilitate Palmyra Avenue from Cambridge Street to Grand Street.
Rehabilitation will consist of removing and reconstructing pavement sections in poor condition
and grinding and overlaying the rest of the roadway. Other aspects of the project include the
replacement of damaged sidewalk, curb and gutter, and the construction of Americans with
Disabilities Act (ADA) compliant ramps. In addition to the pavement rehabilitation, this project
will also remove and replace the existing 6" sewer line with an 8" line on Palmyra Avenue from
Cambridge Street to Shaffer Street and on Waverly Street from Chapman Avenue to Almond
Avenue. Based on the Sewer Master Plan, these sewer lines are substandard. The existing sewer
line on Waverly Street has multiple locations of cracked and fractured pipe and tree root
intrusion. Part of the project will also include the new installation of sewer manholes at various
locations per Maintenance Division recommendations. These new manholes are needed to better
maintain the existing sewer system due to the long reach between the existing manholes.
The total estimated construction cost including 10% for contingencies and construction
engineering is $1,100,000. Upon receipt of public bids, staff will return to the City Council and
recommend any funding adjustments and award of contracts based on the outcome of the public
bid. Construction is scheduled to begin in summer 2018 and is expected to be completed within
90 calendar days.
ITEM 2 03/13/18
The proposed project is categorically exempt from the provisions of the California
Environmental Quality Act (CEQA) under CEQA guidelines Section 15301 "Existing Facilities"
Class 1 (c). The proposed sewer replacement is categorically exempt from the provisions of the
California Environmental Quality Act (CEQA) under CEQA guidelines Section 15301 "Existing
Facilities" Class 1 (b). The Notice of Exemption will be filed with the County Recorder's Office
upon Council's approval of the plans and specifications.
8. ATTACHMENTS
• Location Map
• Plans, specifications, and cost estimates are available for review in the Public Works
Department
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ITEM 3 03/13/18
CITY COUNCIL MINUTES MARCH 13, 2018
3. CONSENT CALENDAR (Continued)
3.10 Appropriation of funds to the existing CIP project to perform restoration and surface
coating of the historic cast iron fountain located at the Orange Public Library &
History Center. (C2500.I)
ACTION: Authorized the appropriation of $5,621 from the Library Facilities Fees (Fund
573) unreserved fund balance to account number 573.2001.56020.20295, Library Fountain
Library Facilities Fees.
3.11 Approval of plans and specifications for Cambridge Storm Drain and Street
Improvements, FY 2017 -18, Bid No. 178 -32; and authorization to advertise for bids.
(C2500.M.17)
ACTION: 1) Appropriated $541,480 from account number 220.5011.56200.15508
(Sanitation & Sewer) to 220.5011.56340.20323; and 2) Approved plans and specifications
and authorized advertisement for bids for Cambridge Storm Drain and Street
Improvements.
3.12 Approval of plans and specifications for Street Improvements on Palmyra Avenue
and Sewer Improvements on Palmyra Avenue and Waverly Street, FY 2017 -18, Bid
No. 178 -31; and authorization to advertise for bids. (C2500.M.3)
ACTION: 1) Appropriated $600,000 from Fund 520 unreserved fund balance to account
number 520.5011.56200.15508 (Sewer Line Maintenance Replacement); and 2) Approved
plans and specifications and authorized advertisement for bids for the Street Improvements
on Palmyra Avenue and Sewer Improvements on Palmyra Avenue and Waverly Street.
(ITEMS 3.13 AND 3.14 WERE REMOVED FROM THE CONSENT CALENDAR AND
HEARD CONCURRENTLY)
3.13 Approval of plans and specifications for Annual Slurry Seal at Various Locations,
Fiscal Year 2017 -18, Bid No. 178 -30; and authorization to advertise for bids.
(S4000.S.7)
3.14 Approval of plans and specifications for Annual Pavement Maintenance at Various
Locations, Fiscal Year 2017 -18, Bid No. 178 -29; and authorization to advertise for
bids. (S4000.S.7)
Councilmember Alvarez requested that the Handy, Fern, and Palm neighborhood be added
to the list of streets being slurry sealed and /or paved. City Engineer Frank Sun explained
that the current CDBG Fern Neighborhood Street and Sewer Improvements Project
includes the intersection of Fern Street, Handy Street, and Palm Avenue. There is a CDBG
project planned for next year that will include the improvement of Palm Avenue.
MOTION — Alvarez
SECOND — Whitaker
AYES — Alvarez, Whitaker, Smith, Murphy, Nichols
Moved to approve plans and specifications and authorize advertising for bids for the
Annual Slurry Seal at Various Locations, Fiscal Year 2017 -18; and approve plans and
specifications and authorize advertising for bids for the Annual Pavement Maintenance
Project at Various Locations, FY 2017 -2018.
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