03.09 Community Garden Plot Leases Feb 20181. SUBJECT
Appropriation of $27,307.30 in revenue for Community Garden plot leases, sports field
maintenance and renovation, and sponsorship donations.
2. SUMMARY
Revenues collected are recommended to be appropriated for the following purposes:
• Garden Plot lease fees and forfeited deposits in the amount of $3,519 for community
garden maintenance;
• User Group maintenance reimbursements in the amount of $17,788.30 for sports field
maintenance and renovation; and
• Sponsorship donations in the amount of $6,000 that will be used to offset the costs for
annual City special events and programs.
3. RECOMMENDED ACTION
1.) Authorize the appropriation of $3,519 from revenue account 100.7001.44210.20227
(Garden Plots) to expenditure account number 100.7001.51700.20227 (Garden Plots);
2.) Authorize the appropriation of $17,788.30 from revenue account 100.7022.42480.00000
(User Group Maintenance Fees) to 100.7022.51700.00000 (Contractual Services).
3.) Authorize the appropriation of $6,000 from revenue account 100.7015.48390.20368
(Special Event Donations) to expenditure account number 100.7015.53380.20368
(Special Event — Supplies).
4. FISCAL IMPACT
Upon appropriation, funds will be available in the following accounts:
100.7001.51700.20227 Garden Plots $ 3,519.00
100.7022.51700.00000 Contractual Services $17,788.30
100.7015.53380.20368 Special Events — Supplies $ 6.000.00
TOTAL $27,307.30
15. STRATEGIC PLAN GOAL(S)
3. Enhance and promote quality of life in the community
a. Refurbish, maintain, develop and /or expand public use places and spaces.
6. GENERAL PLAN IMPLEMENTATION
Natural Resources Element Goal 5.0: Provide recreational facilities and programs that
adequately serve the needs of residents.
Policy 5.1
Maintain existing City parks at levels that provide maximum recreational benefit to City
residents.
7. DISCUSSION and BACKGROUND
Community Garden Lease Revenue
Annual lease revenue of $75 per plot for garden plots leased by community members pays for the
cost of utilities, infrastructure and repairs to the City's Community Garden located at 254 N
Main St. Lease revenue of $3,725 combined with a forfeited deposit of $100 for a total of
$3,825, was collected in FY18. This amount minus administrative costs of 8% of revenues
($306), totaling $3,519 needs to be appropriated for FYI 8.
Sports Field Maintenance and Renovation Reimbursement
Youth sports groups participate in funding repair and renovation of sports fields they use based
on significant wear that occurs as a result of their use. The Community Services Department
developed a cooperative program with the user groups to fund annual maintenance and
renovation. User groups reimburse the City based on a formula for use of multi -use fields or
actual amounts for work performed on a single -user field. The City uses the funds to prosecute
renovation work to bring fields up to City standard after each season through a vendor on
contract with the City. This process allows for equitable contributions by user groups and helps
the City avoid any potential liability issues that may arise from contractors doing work on City
ITEM 2 3/13/2018
property without proper authorization, insurance or licenses. It also allows for Community
Services staff to properly manage and approve all work being done on City sports fields to ensure
that the work is performed to City standards and results in a safe playing surface for all users.
A total of $17,788.30 has been received from user groups to reimburse the City for field
renovations that have taken place at El Modena and Grijalva Parks. This amount needs to be
appropriated to Community Services contractual services.
Sponsorship Donations
In 2006, the Community Services Department launched a partnership program to offset the costs
of City special events held throughout the year. The County of Orange provided a $6,000
sponsorship donation towards the 2018 Special Event season. This amount needs to be
appropriated to special events supplies.
Summary of Revenue Sources
The total appropriation request is for $27,307.30. A summary of revenue received is listed
below:
Revenue Source Total Collected
Orange Lutheran High School $ 1,520.00
Orange Junior Soccer Club $16,268.30
Garden Plot Lease and Deposits $ 3,519.00
Sponsorship Donations 6,000.00
TOTAL $ 27,307.30
Location
El Modena Park
Grijalva Park
Community Garden
Various
8. ATTACHMENTS
None
ITEM 3 3/13/2018
CITY COUNCIL MINUTES MARCH 13, 2018
3. CONSENT CALENDAR (Continued)
3.5 First Amendment to agreement with Converse Professional Group for Geotechnical
Observation and Testing Services for the Shaffer Park Renovation Project. (A2100.0;
AGR- 6527.1)
ACTION: Approved first amendment to agreement with Converse Professional Group for
an amount not -to- exceed $30,830 and authorized the Mayor and City Clerk to execute on
behalf of the City.
3.6 Approval of Microsoft Enterprise Agreement for software licenses for all City
computers and servers. (A2100.0; AGR- 6192.A)
NOTE: Mayor pro tem Murphy recorded an abstention due to a potential conflict with
employment.
ACTION: 1) Approved the Microsoft Enterprise Agreement to purchase software licenses
in the amount of $863,816.76; and 2) Authorized the Mayor and City Clerk to execute the
Enterprise Agreement with Microsoft.
3.7 First Amendment to Attorney Services Agreement with the law firm of Liebert
Cassidy and Whitmore to provide legal services relating to personnel matters.
(A2100.0; AGR- 1042.U.1)
ACTION: Approved and authorized the Mayor and City Clerk to execute the First
Amendment to the Attorney Services Agreement with Liebert Cassidy and Whitmore.
3.8 Award of Consultant Services Agreement for the preparation of plans, specifications,
and estimates for the Katella Avenue and Struck Avenue Intersection Improvements.
(A2100.0; AGR -6580)
ACTION: 1) Authorized the appropriation of $55,000 from 284 TSIP unreserved fund
balances to expenditure account number 284.5032.56100.20377; and
2) Awarded the contract to Stantec Consulting Services, Inc., in the amount of $29,859.00,
and authorize the Mayor and City Clerk to execute on behalf of the City.
3.9 Appropriation of $27,307.30 in revenue for Community Garden plot leases, sports
field maintenance and renovation, and sponsorship donations. (C2500.N)
ACTION: 1) Authorized the appropriation of $3,519 from revenue account
100.7001.44210.20227 (Garden Plots) to expenditure account number
100.7001.51700.20227 (Garden Plots); 2) Authorized the appropriation of $17,788.30
from revenue account 100.7022.42480.00000 (User Group Maintenance Fees) to
100.7022.51700.00000 (Contractual Services); and 3) Authorized the appropriation of
$6,000 from revenue account 100.7015.48390.20368 (Special Event Donations) to
expenditure account number 100.7015.53380.20368 (Special Event — Supplies).
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