03.07 Legal Services Agreement Amendment1. SUBJECT
First Amendment to Attorney Services Agreement with the law firm of Liebert Cassidy and
Whitmore to provide legal services relating to personnel matters.
2. SUMMARY
The City currently has an agreement with Liebert Cassidy and Whitmore ( "Liebert") for an
amount not to exceed $60,000.00 to provide services in connection with personnel legal matters
which has been expended. The proposed First Amendment will increase the not to exceed
amount by $40,000 from $60,000 to $100,000. The amended contract would be for Liebert, to
continue to provide the same services for personnel issues which may arise, including but not
limited to personnel investigations and arbitration hearings.
3. RECOMMENDED ACTION
Approve and authorize the Mayor and City Clerk to execute the First Amendment to the
Attorney Services Agreement with Liebert Cassidy Whitmore.
4. FISCAL IMPACT
Funds are available in the following account:
100.0301.51611.00000 Personnel Legal Services $40,000
5. STRATEGIC PLAN GOAL(S)
1. Be a fiscally healthy community
Strategies:
b) Expend fiscal resources responsibly.
6. GENERAL PLAN IMPLEMENTATION
Not Applicable.
7. DISCUSSION and BACKGROUND
The City has retained the law firm of Liebert, Cassidy, Whitmore to provide legal services with
respect to personnel matters.
The original not to exceed amount of $60,000 has been exceeded. While the City Attorney's
Office does handle most of the day to day personnel legal matters, the City does contract with
outside counsel when there is a need for a particular expertise or the workload requires it.
Liebert has been asked to handle termination of employment matters involving primarily safety
personnel. For this reason, additional funds are needed to pay these ongoing legal costs.
8. ATTACHMENTS
First Amendment to Attorney Services Agreement
ITEM # 2 3/13/18
CITY COUNCIL MINUTES MARCH 13, 2018
3. CONSENT CALENDAR (Continued)
3.5 First Amendment to agreement with Converse Professional Group for Geotechnical
Observation and Testing Services for the Shaffer Park Renovation Project. (A2100.0;
AGR- 6527.1)
ACTION: Approved first amendment to agreement with Converse Professional Group for
an amount not -to- exceed $30,830 and authorized the Mayor and City Clerk to execute on
behalf of the City.
3.6 Approval of Microsoft Enterprise Agreement for software licenses for all City
computers and servers. (A2100.0; AGR- 6192.A)
NOTE: Mayor pro tem Murphy recorded an abstention due to a potential conflict with
employment.
ACTION: 1) Approved the Microsoft Enterprise Agreement to purchase software licenses
in the amount of $863,816.76; and 2) Authorized the Mayor and City Clerk to execute the
Enterprise Agreement with Microsoft.
3.7 First Amendment to Attorney Services Agreement with the law firm of Liebert
Cassidy and Whitmore to provide legal services relating to personnel matters.
(A2100.0; AGR- 1042.U.1)
ACTION: Approved and authorized the Mayor and City Clerk to execute the First
Amendment to the Attorney Services Agreement with Liebert Cassidy and Whitmore.
3.8 Award of Consultant Services Agreement for the preparation of plans, specifications,
and estimates for the Katella Avenue and Struck Avenue Intersection Improvements.
(A2100.0; AGR -6580)
ACTION: 1) Authorized the appropriation of $55,000 from 284 TSIP unreserved fund
balances to expenditure account number 284.5032.56100.20377; and
2) Awarded the contract to Stantec Consulting Services, Inc., in the amount of $29,859.00,
and authorize the Mayor and City Clerk to execute on behalf of the City.
3.9 Appropriation of $27,307.30 in revenue for Community Garden plot leases, sports
field maintenance and renovation, and sponsorship donations. (C2500.N)
ACTION: 1) Authorized the appropriation of $3,519 from revenue account
100.7001.44210.20227 (Garden Plots) to expenditure account number
100.7001.51700.20227 (Garden Plots); 2) Authorized the appropriation of $17,788.30
from revenue account 100.7022.42480.00000 (User Group Maintenance Fees) to
100.7022.51700.00000 (Contractual Services); and 3) Authorized the appropriation of
$6,000 from revenue account 100.7015.48390.20368 (Special Event Donations) to
expenditure account number 100.7015.53380.20368 (Special Event — Supplies).
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