03.05 Shaffer Park Renovation Agreement Amend1. SUBJECT
Geotechnical Observation and Testing Services for the Shaffer Park Renovation Project.
2. SUMMARY
First Amendment to agreement with Converse Professional Group for geotechnical services for
the Shaffer Park Renovation Project in an amount not to exceed $30,830.
3. RECOMMENDED ACTION
Approve First Amendment to agreement with Converse Professional Group for an amount not to
exceed $30,830 and authorize the Mayor and City Clerk to execute on behalf of the City.
14. FISCAL IMPACT
Funds are available to cover the cost of the First Amendment as follows:
510.7021.56020.30042 Shaffer Park Renovation $30,830
5. STRATEGIC PLAN GOAL(S)
1. Provide for a safe community.
b. Provide and maintain infrastructure necessary to ensure the safety of the public.
3. Enhance and promote quality of life in the community
a. Refurbish, maintain, develop and /or expand public use places and spaces.
ITEM 3. 1 3/13/18
6. GENERAL PLAN IMPLEMENTATION
Natural Resources Element Goal 5.1: Maintain existing City parks at levels that provide
maximum recreational benefit to City residents.
7. DISCUSSION and BACKGROUND
Background
The Shaffer Park Renovation Project involves demolition of the existing community building and
concession stand, construction of a new community building and concession building, renovation
of the existing ballfield, new walkways, landscaping, irrigation, lighting, reconfigured parking and
new exercise equipment. An award of agreement with Morillo Construction was approved by the
City Council in November 2016. Construction began on the Project in July 2017 and the project is
anticipated to be completed by October 2018.
A geotechnical consultant is needed to assume the role as Geotechnical Engineer of Record in
compliance with and acceptance of the Limited Geotechnical Study Report for the Project.
Discussion
On September 7, 2017, an RFP for geotechnical observations and testing was circulated to four
firms with expertise in this area. Four proposals were received by the deadline on September 19,
2017. One proposal was rejected as non - responsive since the proposal did not adequately address
the identified scope. A second proposal was withdrawn by the consultant due to a clerical error in
the proposal. The remaining two proposals were evaluated by a team of City staff and the
Construction Manager from gkkworks which provides project and construction management
services for the Shaffer Renovation Project. The evaluation considered approach to work outlined
in the proposal, experience of key staff and firm experience, feedback from references and
proposed cost. Based on this evaluation, Converse Professional Group (Converse) received a score
of 94 points, and Koury Engineering (Koury) received a score of 72 points. Converse demonstrated
an understanding of the scope of work, has been providing geotechnical services since 1946, has
previous experience with park projects, will be utilizing very experienced and qualified engineers
on this Project, and their cost was competitive.
Since the Shaffer Renovation Project began in July 2017, geotechnical services were needed
immediately. Staff negotiated with Converse for a reduced scope in order to expedite immediately
required services and planned to amend the agreement at a later date to include the full scope of
services and an estimate for unforeseen contingencies. Based on a revised proposal from Converse,
the City Manager authorized an agreement with Converse for geotechnical services in the amount
of $29,710 in October 2017. Since then, staff has analyzed future anticipated needs for Shaffer
Park Renovation Project geotechnical services and negotiated with Converse for an amendment to
the existing contract to include the full scope through project completion and anticipated
contingencies for unknown conditions.
ITEM 2 3/13/18
The scope of work includes geotechnical observation and testing services and preparation of rough
and final grading reports. The proposed First Amendment is $30,820, for a total contract amount
not to exceed $60,530. Funds are available in the Shaffer Park Renovation Project budget.
8. ATTACHMENTS
• First Amendment to the Agreement
ITEM 3 3/13/18
CITY COUNCIL MINUTES MARCH 13, 2018
3. CONSENT CALENDAR (Continued)
3.5 First Amendment to agreement with Converse Professional Group for Geotechnical
Observation and Testing Services for the Shaffer Park Renovation Project. (A2100.0;
AGR- 6527.1)
ACTION: Approved first amendment to agreement with Converse Professional Group for
an amount not -to- exceed $30,830 and authorized the Mayor and City Clerk to execute on
behalf of the City.
3.6 Approval of Microsoft Enterprise Agreement for software licenses for all City
computers and servers. (A2100.0; AGR- 6192.A)
NOTE: Mayor pro tem Murphy recorded an abstention due to a potential conflict with
employment.
ACTION: 1) Approved the Microsoft Enterprise Agreement to purchase software licenses
in the amount of $863,816.76; and 2) Authorized the Mayor and City Clerk to execute the
Enterprise Agreement with Microsoft.
3.7 First Amendment to Attorney Services Agreement with the law firm of Liebert
Cassidy and Whitmore to provide legal services relating to personnel matters.
(A2100.0; AGR- 1042.U.1)
ACTION: Approved and authorized the Mayor and City Clerk to execute the First
Amendment to the Attorney Services Agreement with Liebert Cassidy and Whitmore.
3.8 Award of Consultant Services Agreement for the preparation of plans, specifications,
and estimates for the Katella Avenue and Struck Avenue Intersection Improvements.
(A2100.0; AGR -6580)
ACTION: 1) Authorized the appropriation of $55,000 from 284 TSIP unreserved fund
balances to expenditure account number 284.5032.56100.20377; and
2) Awarded the contract to Stantec Consulting Services, Inc., in the amount of $29,859.00,
and authorize the Mayor and City Clerk to execute on behalf of the City.
3.9 Appropriation of $27,307.30 in revenue for Community Garden plot leases, sports
field maintenance and renovation, and sponsorship donations. (C2500.N)
ACTION: 1) Authorized the appropriation of $3,519 from revenue account
100.7001.44210.20227 (Garden Plots) to expenditure account number
100.7001.51700.20227 (Garden Plots); 2) Authorized the appropriation of $17,788.30
from revenue account 100.7022.42480.00000 (User Group Maintenance Fees) to
100.7022.51700.00000 (Contractual Services); and 3) Authorized the appropriation of
$6,000 from revenue account 100.7015.48390.20368 (Special Event Donations) to
expenditure account number 100.7015.53380.20368 (Special Event — Supplies).
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