03.28 Declared Disasters Designated Agents1. SUBJECT
Resolution No. 11061 — A Resolution of the City Council of the City of Orange designating
agents to act on behalf of the City for declared disasters as required by the California Office of
Emergency Services
2. SUMMARY
The Governor's Office of Emergency Services (CalOES) requires that the City pass a Resolution
to designate agents to act on behalf of the City for applications for financial assistance related to
declared disasters. This Resolution will fulfill that requirement and allow the City to apply for
reimbursement for its costs related to the Canyon Fire 2.
13. RECOMMENDED ACTION I
Approve the Resolution.
4. FISCAL IMPACT
This Resolution will allow the City to be reimbursed for its costs incurred as a result of the
Canyon Fire 2. Those costs are estimated to be approximately $680,000.
1 5. STRATEGIC PLAN GOAL(S)
1 c — Enhance the emergency management system to provide public safety during times of
disaster.
6. GENERAL PLAN IMPLEMENTATION
Not applicable.
17. DISCUSSION and BACKGROUND
On October 9, 2017, City personnel responded to a wildfire known as Canyon Fire 2, which
entered the City limits. The City's response included fire suppression, evacuations, including
operating an evacuation center at El Modena High School, road closures and a full activation of
the Emergency Operations Center.
On October 10, 2017, President Donald Trump declared a major disaster making federal disaster
aid available for the incident. When a federal disaster is declared, the Federal Emergency
Management Agency (FEMA) reimburses 75 percent of eligible costs incurred, meaning a local
share of 25 percent is retained by the City. However, CalOES provides a reimbursement of 75
percent of the local share, meaning that the City's net share of costs is 6.25 percent. On
November 22, 2017, the President updated the disaster declaration to allow for 100 percent cost
reimbursement of emergency protective measure costs from FEMA. All of the City's costs were
related to emergency protective measures, meaning the City will be fully reimbursed for all
eligible costs incurred as a result of the incident.
In order to receive reimbursement, the City must submit a number of applications and forms to
FEMA and CalOES. One of the items required by CalOES is a resolution designating agents to
act on behalf of the City. Since the process involves frequent interactions with CalOES
personnel, it is recommended that the City Council designated the City Manager and Finance
Director to execute all forms and documentation related to disaster reimbursement. The
California Disaster Assistance Act allows the option to designate agents for a specific incident or
to cover all incidents for a period of three years. For efficient operations, staff is recommending
that the City Council authorize the agents for a period of three years.
8. ATTACHMENTS
Resolution No. 11061
ITEM 2 2/13/18
RESOLUTION NO. 11061
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF ORANGE DESIGNATING AGENTS TO
ACT ON BEHALF OF THE CITY FOR DECLARED
DISASTERS AS REQUIRED BY THE CALIFORNIA
OFFICE OF EMERGENCY SERVICES
WHEREAS, the City of Orange (herein referred to as "City "), Cal OES ID
Number 059 - 53980, a public entity established under the laws of the State of California,
experienced a wildfire within its jurisdiction on October 9, 2017; and
WHEREAS, the City is eligible for financial assistance from the California
Governor's Office of Emergency Services (herein referred to as "CalOES ") and the
Federal Emergency Management Agency for costs incurred as a result of firefighting,
evacuation, and other efforts related to the fire; and
WHEREAS, CalOES requires the designation of agents to act on behalf of the
City in order to apply for and receive financial assistance;
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of
Orange that:
1) The City Manager or Finance Director (collectively, herein referred to as
"Agents ") is hereby authorized to execute for and behalf of the City of Orange
this application and to file it with CalOES for the purpose of obtaining certain
federal financial assistance under Public Law 93 -288 as amended by the
Robert T. Stafford Disaster Relief and Emergency Assistance Act of 1988,
and /or state financial assistance under the California Disaster Assistance Act.
2) The City of Orange hereby authorizes its Agents to provide to CalOES for all
matters pertaining to such state disaster assistance the assurances and
agreements required.
BE IT FURTHER RESOLVED, that this is a universal resolution and is
effective for all open and future disasters for up to three (3) years following the date of
adoption below.
ADOPTED this day of 2018.
Teresa E. Smith, Mayor of the City of Orange
CITY COUNCIL MINUTES FEBRUARY 13, 2018
3. CONSENT CALENDAR (Continued)
3.27 Accepting a portion of the 2900 block of Collins Avenue into the City Street System.
Resolution No. 11060. (S4000.0)
A Resolution of the City Council of the City of Orange accepting a portion of the 2900
block of Collins Avenue into the City Street System.
ACTION: Approved Resolution No. 11060.
3.28 Designating agents to act on behalf of the City for declared disasters as required by
the California Office of Emergency Services. Resolution No. 11061. (C2500.E.6)
A Resolution of the City Council of the City of Orange designating agents to act on behalf
of the City for declared disasters as required by the California Office of Emergency
Services.
ACTION: Approved Resolution No. 11061.
3.29 Declaring public purpose and authorizing the City Manager to negotiate and execute
an agreement with the California Department of Transportation to acquire in fee
property located in Hart Park for public park purposes. Resolution No. 11065.
(C2500.M.4.9)
A Resolution of the City Council of the City of Orange declaring public purpose and
authorizing the City Manager to negotiate and execute an agreement with the California
Department of Transportation to acquire in fee property located in Hart Park for public
park purposes.
ACTION: Approved Resolution No. 11065.
3.30 Declaring public purpose and authorizing the city manager to negotiate and execute
an agreement with the California Department of Transportation to acquire in fee,
property located in Handy Park for public park purposes. Resolution No. 11066.
(C2500.M.4.10)
A Resolution of the City Council of the City of Orange declaring public purpose and
authorizing the city manager to negotiate and execute an agreement with the California
Department of Transportation to acquire in fee, property located in Handy Park for public
park purposes.
ACTION: Approved Resolution No. 11066.
MOTION — Whitaker
SECOND — Murphy
AYES — Alvarez, Whitaker, Smith, Murphy, Nichols
Mayor pro tem Murphy recorded an abstention on Item 3.11. Item 3.14 was removed from
the Consent Calendar for public comment and heard separately. All other items on the
Consent Calendar were approved as recommended.
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