03.21 Rancho Santiago & Chapman Sidewalk Repair1. SUBJECT
Award of Contract — Bid No. 178 -23; Pavement and Sidewalk Repair at Rancho Santiago Blvd.
and Chapman Ave. Project.
2. SUMMARY
Bids for the Pavement and Sidewalk Repair at Rancho Santiago Blvd. and Chapman Ave. Project
were received and opened on Thursday, January 11, 2018. Six bidders responded to the Notice
Inviting Bids. The apparent low bidder is Hardy & Harper of Santa Ana, CA in the amount of
$95,000.
3. RECOMMENDED ACTION
1. Authorize the appropriation of $95,000 from the water fund unreserved fund balance to
Account No. 600.8041.53830.0000, Asphalt Products.
2. Award a contract in the amount of $95,000 to Hardy & Harper Inc. of Santa Ana, CA 92705
and authorize the Mayor and City Clerk to execute the necessary documents on behalf of the
City.
4. FISCAL IMPACT
After appropriation, funds will be available to cover the total cost of the project as follows:
600.8041.53830.00000 Asphalt Products $95,000
5. STRATEGIC PLAN GOAL(S)
1. Provide for a safe community:
b. Provide and maintain the infrastructure necessary to ensure the safety of the public.
2. Be a fiscally healthy community:
d. Effectively manage and develop City assets.
4. Provide outstanding public service:
b. Provide facilities and services to meet customer expectations.
6. GENERAL PLAN IMPLEMENTATION
Infrastructure Element Goal 3.0 Ensure adequate maintenance of public rights -of -way to
enhance public safety and improve circulation.
Policy 3.1: Continue to maintain and repair sidewalks and pavement surfaces on public rights -
of -way.
7. DISCUSSION and BACKGROUND
Due to a recent water main break in the vicinity, the existing asphalt pavement has settled in
different spots. In addition, a few panels of sidewalk on the west side of Rancho Santiago Blvd.
have also lifted up along their joints. Although temporary asphalt was placed shortly after the
break to accommodate vehicular traffic and pedestrians, a full removal and replacement of
pavement and sidewalk must be done to restore this segment of street and sidewalk to normal
conditions. The engineering estimate for the project is $112,000.
The bids were received and opened on January 11, 2018. Six bidders responded as follows:
Hardy & Harper Inc. is the apparent responsive low bidder. Staff conducted reference checks
with other agencies including the City of Rancho Cucamonga, City of La Canada Flintridge, City
of Claremont, and City of Moreno Valley. All agencies contacted provided positive feedback and
good reviews on the performance of Hardy & Harper Inc. Therefore, staff recommends that
Hardy & Harper Inc. be awarded the contract in the amount of $95,000 for the Pavement and
Sidewalk Repair at Rancho Santiago Blvd. and Chapman Ave. Project.
Construction is scheduled to begin in March 2018 and is expected to be completed within fifteen
calendar days.
8. ATTACHMENTS
• Location Map
• Bid Results
ITEM
02/13/18
2
CONTRACTOR
AMOUNT
1.
Hardy & Harper Inc.
$95,000
2.
EBS General Engineering
$104,040
3.
All American Asphalt
$104,500
4.
RJ Noble Company
$108,470
5.
MGB Construction Inc.
$109,529
6.
Excel Paving
$112,625
Hardy & Harper Inc. is the apparent responsive low bidder. Staff conducted reference checks
with other agencies including the City of Rancho Cucamonga, City of La Canada Flintridge, City
of Claremont, and City of Moreno Valley. All agencies contacted provided positive feedback and
good reviews on the performance of Hardy & Harper Inc. Therefore, staff recommends that
Hardy & Harper Inc. be awarded the contract in the amount of $95,000 for the Pavement and
Sidewalk Repair at Rancho Santiago Blvd. and Chapman Ave. Project.
Construction is scheduled to begin in March 2018 and is expected to be completed within fifteen
calendar days.
8. ATTACHMENTS
• Location Map
• Bid Results
ITEM
02/13/18
2
CITY COUNCIL MINUTES FEBRUARY 13, 2018
3. CONSENT CALENDAR (Continued)
3.21 Award of Contract — Bid No. 178 -23; Pavement and sidewalk repair at Rancho
Santiago Boulevard and Chapman Avenue Project. (A2100.0; AGR -6574)
ACTION: 1) Authorized the appropriation of $95,000 from the water fund unreserved fund
balance to Account No. 600.8041.53830.00000, Asphalt Products; and 2) Awarded a
contract in the amount of $95,000 to Hardy & Harper, Inc. of Santa Ana, California; and
authorized the Mayor and City Clerk to execute on behalf of the City.
3.22 Exchange of vacant City owned real property for Chapman University owned real
property. (D4000.0)
ACTION: Approved the exchange of unused City owned real property for Chapman
University owned real property; and authorized the Mayor and City Clerk to execute the
quitclaim deed for the City owned property and execute the acceptance of the Chapman
University owned property.
3.23 Memorandum of Understanding between the City of Orange and the Orange
Management Association (OMA) effective July 1, 2017, to December 31, 2019.
Resolution No. 11056. (C2500.J.4.1)
A Resolution of the City Council of the City of Orange establishing a Memorandum of
Understanding between the City of Orange and the Orange Management Association
(OMA) effective July 1, 2017, to December 31, 2019.
ACTION: Approved Resolution No. 11056.
3.24 Number not used.
3.25 Memorandum of Understanding between the City of Orange and the Orange
Maintenance and Crafts Employees' Association (OMCEA) effective July 1, 2017, to
December 31, 2019. Resolution No. 11058. (C2500.J.4.4)
A Resolution of the City Council of the City of Orange establishing a Memorandum of
Understanding between the City of Orange and the Orange Maintenance and Crafts
Employees' Association (OMCEA) effective July 1, 2017, to December 31, 2019.
ACTION: Approved Resolution No. 11058.
3.26 Memorandum of Understanding between the City of Orange and the Water Division
Employees' Association (WDEA) effective July 1, 2017, to December 31, 2019.
Resolution No. 11059. (C2500.J.4.4.1)
A Resolution of the City Council of the City of Orange establishing a Memorandum of
Understanding between the City of Orange and the Water Division Employees'
Association (WDEA) effective July 1, 2017, to December 31, 2019.
ACTION: Approved Resolution No. 11059.
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