03.20 Council Chamber Furniture and Materials1. SUBJECT
Award of Contract to High Tech Furnishings, Ltd. for purchasing furniture and materials for
Council Chambers Remodel Project (SP- 4029).
2. SUMMARY
This contract authorizes High Tech Furnishings, Ltd. to manufacture and deliver the furniture and
materials for the Council Chambers Remodel Project.
3. RECOMMENDED ACTION
Award the contract in the amount of $127,057, includes applicable sales tax and 15% contingency,
to High Tech Furnishings, Ltd., and authorize the Mayor and City Clerk to execute on behalf of
the City.
4. FISCAL IMPACT
Funds are budgeted and available in the following accounts:
130.1601.56032.20128 CIP — Council Chambers Remodel $ 481,503
5. STRATEGIC PLAN GOAL(S)
1. Provide for a safe community —
b. Provide and maintain infrastructure necessary to ensure the safety of the public.
4. Provide outstanding public service —
b. Provide facilities and services to meet customer expectations.
6. GENERAL PLAN IMPLEMENTATION
Economic Development Element Goal 6.0 Provide sufficient infrastructure to support anticipated
economic development and growth.
Policy 6.2: Provide public improvements to support commercial, industrial and institutional uses.
7. DISCUSSION and BACKGROUND
The Council Chambers was built in 1962 along with the three City Hall buildings at the Orange
Civic Center. Minimal improvements have been done since its construction. As a result, the room
is showing its age with peeling Formica veneers, worn out carpeting, and frayed wall panel fabric
covers.
Therefore, the City has initiated the Council Chambers Remodel Project. This project has several
components including audio /video, architectural, general contractor work, and furnishings
fabrication. In addition to this furnishings contract, on this City Council agenda is consideration
of a contract for architectural work. Planned for the March 13, 2018 agenda will be an audio /video
contract as well as a general contractor contract.
On November 9, 2017, the City of Orange received and approved a quote from High Tech
Furnishings, Ltd. in the amount of $4,200 for the preparation of shop drawings with cross sections
on the Dais, furniture, and materials to be installed for the Council Chambers Remodel Project.
The drawings have been completed and staff received a cost proposal of $127,057 from High Tech
Furnishings, Inc. This contract includes the fabrication and delivery of:
1. Two desks for City Clerk and City Staff Seating area
2. Two podiums
3. Dais, wood veneer for Dias, and Corian top
4. Armortex shielding to the back of the front panel on Dais (fiberglass panel thickness up to
13/8")
5. Walnut wood veneer materials for wall behind Dias
6. Supervision on installation of supplies
The expected deliver date for items listed is approximately five weeks after the order has been
placed and an additional three weeks for installation.
8. ATTACHMENTS
• Consultant Services Agreement
JD;m;cp
ITEM 2 02/13/18
CITY COUNCIL MINUTES FEBRUARY 13, 2018
3. CONSENT CALENDAR (Continued)
3.16 Final Acceptance of Bid No. 167 -34; Annual Pavement Maintenance Project at
Various Locations Fiscal Year 2016 -2017 performed by R.J. Noble Company; and
authorization to file the Notice of Completion with the County Recorder. (No staff
report needed)
ACTION: Accepted public work improvements, authorized release of Western Surety
Company of California, Bond No. 30003636 in the amount of $4,214,900.00 to the
contractor on said job, and authorized the Mayor and City Clerk to execute the Notice of
Completion.
3.17 Final Acceptance of Bid No. 178 -03; Reservoir 4 Slope Regrading & Concrete V -ditch
Installation Project performed by Jeremy Harris Construction, Inc., a California
corporation; and authorization to file Notice of Completion with the County
Recorder. (No staff report required.)
ACTION: Accepted public work improvements, authorized release of American
Contractors Indemnity Company of California Bond No. 1001075665 in the amount of
$128,063.00 to the contractor on said job, and authorized the Mayor and City Clerk to
execute the Notice of Completion.
3.18 Final Acceptance of Bid No. 167 -40; Yorba Park Electrical Improvements performed
by Academy Electric, Inc., a California corporation; and authorization to file Notice
of Completion with the County Recorder. (No staff report required.)
ACTION: Accepted electrical improvements, authorized release of Nationwide Mutual
Insurance Company Bond No. Bd753591 in the amount of $117,563.00 to the contractor
on said job, and authorized the Mayor and City Clerk to execute the Notice of Completion.
3.19 Award of Contract — Bid No. 178 -12; Project SP -4016; Villareal Drive Southern
California Edison (SCE) Service Undergrounding, for electrical service to Reservoir
No. 2. (A2100.0; AGR -6576)
ACTION: 1) Appropriated $98,000 from the Fund 600 (Water Unreserved Fund) to
600.5011.56510.20395 (CIP — Capital Improvement Program); and 2) Awarded a contract
in the amount of $92,000 to Calpromax Engineering, Inc. of Placentia, California; and
authorized the Mayor and City Clerk to execute on behalf of the City.
3.20 Award of Contract to High Tech Furnishings, Ltd. for purchasing furniture and
materials for Council Chamber Remodel Project. (A2100.0; AGR -6578)
ACTION: Awarded the contract in the amount of $127,057, includes applicable sales tax
and 15% contingency, to High Tech Furnishings, Ltd.; and authorized the Mayor and City
Clerk to execute on behalf of the City.
PAGE 6