03.19 Electrical Service to Reservoir 21. SUBJECT
Award of Contract - Bid No. 178 -12; Project SP -4016; Villareal Drive Southern California Edison
(SCE) Service Undergrounding, for electrical service to Reservoir No.2.
2. SUMMARY
Bids for Villareal Drive SCE Service Underground Project were received and opened on January
12, 2018. One bidder responded to the Notice Inviting Bids. The apparent low bidder is Calpromax
Engineering, Inc. of Placentia, California in the amount of $92,000. The total project cost including
contract administration is about $98,000.
3. RECOMMENDED ACTION
1. Appropriate $98,000 from Fund 600 (Water Unreserved Fund) to 600.5011.56510.20395
(CIP — Capital Improvement Program).
2. Award a contract in the amount of $92,000 to Calpromax Engineering, Inc. of Placentia,
California and authorize the Mayor and City Clerk to execute the necessary documents on
behalf of the City.
4. FISCAL IMPACT
After appropriation, funds will be available to cover the total cost of the project as follows:
600.5011.56510.20395 CIP — Capital Improvement Program $98,000
5. STRATEGIC PLAN GOAL(S)
Provide for a safe community —
b. Provide and maintain the infrastructure necessary to ensure the safety of the public.
4. Provide outstanding public service —
b. Provide facilities and services to meet customer expectations.
6. GENERAL PLAN IMPLEMENTATION
Infrastructure Element Goal 4.0 Ensure adequate provision of electricity, natural gas, telephone
and data services and cable television.
Policy 4.1: Continue to work with dry utility services providers to ensure that the community's
current and future needs are met.
Policy 4.2 Continue to require utilities to be placed underground for new development.
7. DISCUSSION and BACKGROUND
This project will underground the electrical service line from Villareal Drive to the City's
Reservoir No. 2. The New Home Company, LLC (Marywood Residential Development) has been
working with SCE to underground the overhead power lines on Villareal in front of its
development. This project will underground the remaining overhead line serving Reservoir No. 2
and remove two existing power poles next to the Childtime Learning Center's parking lot. The
City will coordinate with Childtime to minimize construction impacts to its parking lot.
The bid solicitation was advertised as per informal bid procedures on December 7, 2017 for five
weeks. Bids were opened on January 11, 2018. One bidder submitted proposal as follows:
Calpromax Engineering, Inc. $92,000
Staff has checked the references and interviewed Calpromax Engineering, Inc. Calpromax has
adequate years of experience in completing contracts of a similar nature to this project. Staff
recommends the City Council award the contract to Calpromax Engineering, Inc in the amount of
$92,000. This cost does not include SCE's cost to pull the wire and to remove the existing power
pole. Since The New Home Company has completed the conduit installation for its
undergrounding work, and with the City's undergrounding project completed, SCE will be able to
pull wires and remove all the poles at the same time
The work to be done includes the construction of a transformer concrete pad and installation of
conduit. The total estimated construction cost including contract administration is about $98,000.
The proposed project is categorically exempt from the provisions of the California Environmental
Quality Act (CEQA) under CEQA guidelines Section 15303 "New Construction or Conversion of
Small Structures" Class 3 (d) "Water main, sewage, electrical, gas, and other utility extensions,
including street improvements, of reasonable length to serve such construction." This categorical
exemption applies because the project involves only the conversion of electrical overhead to
underground service. The CEQA Notice of Exemption has been filed with the County Recorder's
Office.
Construction is scheduled to begin in March 2018 and be completed by April 2018.
8. ATTACHMENTS
• Bid Abstract
• Contract Agreement
M mal xp
ITEM 2 02/13/18
CITY COUNCIL MINUTES FEBRUARY 13, 2018
3. CONSENT CALENDAR (Continued)
3.16 Final Acceptance of Bid No. 167 -34; Annual Pavement Maintenance Project at
Various Locations Fiscal Year 2016 -2017 performed by R.J. Noble Company; and
authorization to file the Notice of Completion with the County Recorder. (No staff
report needed)
ACTION: Accepted public work improvements, authorized release of Western Surety
Company of California, Bond No. 30003636 in the amount of $4,214,900.00 to the
contractor on said job, and authorized the Mayor and City Clerk to execute the Notice of
Completion.
3.17 Final Acceptance of Bid No. 178 -03; Reservoir 4 Slope Regrading & Concrete V -ditch
Installation Project performed by Jeremy Harris Construction, Inc., a California
corporation; and authorization to file Notice of Completion with the County
Recorder. (No staff report required.)
ACTION: Accepted public work improvements, authorized release of American
Contractors Indemnity Company of California Bond No. 1001075665 in the amount of
$128,063.00 to the contractor on said job, and authorized the Mayor and City Clerk to
execute the Notice of Completion.
3.18 Final Acceptance of Bid No. 167 -40; Yorba Park Electrical Improvements performed
by Academy Electric, Inc., a California corporation; and authorization to file Notice
of Completion with the County Recorder. (No staff report required.)
ACTION: Accepted electrical improvements, authorized release of Nationwide Mutual
Insurance Company Bond No. Bd753591 in the amount of $117,563.00 to the contractor
on said job, and authorized the Mayor and City Clerk to execute the Notice of Completion.
3.19 Award of Contract — Bid No. 178 -12; Project SP -4016; Villareal Drive Southern
California Edison (SCE) Service Undergrounding, for electrical service to Reservoir
No. 2. (A2100.0; AGR -6576)
ACTION: 1) Appropriated $98,000 from the Fund 600 (Water Unreserved Fund) to
600.5011.56510.20395 (CIP — Capital Improvement Program); and 2) Awarded a contract
in the amount of $92,000 to Calpromax Engineering, Inc. of Placentia, California; and
authorized the Mayor and City Clerk to execute on behalf of the City.
3.20 Award of Contract to High Tech Furnishings, Ltd. for purchasing furniture and
materials for Council Chamber Remodel Project. (A2100.0; AGR -6578)
ACTION: Awarded the contract in the amount of $ 127,057, includes applicable sales tax
and 15% contingency, to High Tech Furnishings, Ltd.; and authorized the Mayor and City
Clerk to execute on behalf of the City.
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