03.05 State Emergency Services Funds Feb 2018
1. SUBJECT
Appropriation of funds received from the State of California Office of Emergency Services.
2. SUMMARY
Costs for strike team and individual overhead deployments represent non - budgeted expenditures
for the Fire Department. These costs are reimbursed by the State of California Office of Emergency
Services (Cal -OES) at a later date. The Fire Department recently received reimbursement
payments for the following amounts:
Spillway/Butte Incident
Jameson Staging Fire
Alamo Fire
Garza Fire
Jennings 2 Fire
Whittier Fire (1S Invoice)
Whittier Fire (2 Invoice)
Detwiler Fire
Park Fire
Parker 2 Fire
Orleans Complex
Pier Fire
$1,460.72
1,942.01
117,438.63
18,188.20
13,091.78
12,840.20
49,356.53
162,898.57
30,065.15
13,196.55
16,548.06
87,880.86
Total: $524,907.26
Following the receipt of these payments, funds need to be appropriated into the appropriate
expenditure accounts for FY 2017 -18.
ITEM 3. 1 2/13/18
3. RECOMMENDED ACTION
Accept into the City's revenue budget a total reimbursement of $524,907.26 in reimbursement
payments into account number 100.3021.48212 — Reimbursement from OES, within the following
project numbers:
Description of Reimbursement
Project
Account
Revenue
Amount
Spillway/Butte Incident
40145
$1,460.72
Jameson Staging Fire
40163
1,942.01
Alamo Fire
40153
117,438.63
Garza Fire
40155
18,188.20
Jennings 2 Fire
40156
13,091.78
Whittier Fire (1S Invoice)
40157
12,840.20
Whittier Fire (2 Invoice)
40157
49,356.53
Detwiler Fire
40158
162,898.57
Park Fire
40159
30,065.15
Parker 2 Fire
40160
13,196.55
Orleans Complex
40161
16,548.06
Pier Fire
40165
87,880.86
Total:
$524,907.26
Authorize the appropriation into expenditure account number 100.3021.50221 — Overtime - Safety,
within the project numbers and amounts as follows:
Description of Expenditure
Project
Account
Expenditure
Amount
Spillway/Butte Incident
40145
$1,460.72
Jameson Staging Fire
40163
1,942.01
Alamo Fire
40153
117,438.63
Garza Fire
40155
18,188.20
Jennings 2 Fire
40156
13,091.78
Whittier Fire (1S Invoice)
40157
12,840.20
Whittier Fire (2 Invoice)
40157
49,356.53
Detwiler Fire
40158
162,898.57
Park Fire
40159
30,065.15
Parker 2 Fire
40160
13,196.55
Orleans Complex
40161
16,548.06
Pier Fire
40165
87,880.86
Total:
$524,907.26
ITEM 2 2/13/18
4. FISCAL IMPACT
Upon appropriation, funds will be available to reimburse the costs of Fire Department Safety
Overtime and travel expenses for these
incidents as follows:
100.3021.50221.40145
Overtime —
Safety
$1,460.72
100.3021.50221.40163
Overtime —
Safety
1,942.01
100.3021.50221.40153
Overtime —
Safety
117,438.63
100.3021.50221.40155
Overtime —
Safety
18,188.20
100.3021.50221.40156
Overtime —
Safety
13,091.78
100.3021.50221.40157
Overtime —
Safety
12,840.20
100.3021.50221.40157
Overtime —
Safety
49,356.53
100.3021.50221.40158
Overtime —
Safety
162,898.57
100.3021.50221.40159
Overtime —
Safety
30,065.15
100.3021.50221.40160
Overtime —
Safety
13,196.55
100.3021.50221.40161
Overtime —
Safety
16,548.06
100.3021.50221.40165
Overtime —
Safety
87,880.86
Total: $524,907.26
5. STRATEGIC PLAN GOAL(S)
1. Provide for a safe community.
a. Provide staffing and resources to deliver services that ensure public safety.
6. GENERAL PLAN IMPLEMENTATION
Public Safety Goal 3.0: Protect lives and property of Orange residents and businesses from urban
and wild land fire hazards.
Policy 3.7 Continue to adopt and honor agreements with adjacent communities for mutual aid
assistance.
7. DISCUSSION and BACKGROUND
The Fire Department is a party to a state -level agreement with Cal -OES to provide fire and
emergency assistance to State and Federal Fire agencies. This agreement is managed by Cal -OES
and referred to as the California Fire Assistance Agreement (CFAA). Under this agreement,
Orange City Fire Department generally provides resources two different ways; Strike Teams and
Individual Overhead.
Strike team deployments involve an Engine Company or Battalion Chief/Deputy Chief responding
with their vehicle as part of a multi- agency team to an incident. Individual Overhead resources
respond to fill a specific role for an incident, such as Safety Officer or Line Emergency Medical
Technician (EMT). Following the return from one of these incidents, reimbursement paperwork
and invoices are submitted by the Fire Department to Cal -OES. The additional funds, if
ITEM 3 2/13/18
appropriated, will reimburse Fire Department overtime and travel expenditures incurred during
these incidents.
8. ATTACHMENTS _771
N/A
ITEM 4 2/13/18
CITY COUNCIL MINUTES FEBRUARY 13, 2018
RECESS: The City Council took a short recess at 7:54 p.m. and reconvened at 8:05 p.m. with all
members present.
3. CONSENT CALENDAR
All items on the Consent Calendar are considered routine and are enacted by one motion
approving the recommended action listed on the Agenda. Any member of the City Council,
staff or the public may request an item be removed from the Consent Calendar for
discussion or separate action. Unless otherwise specified in the request to remove an item
from the Consent Calendar, all items removed shall be considered immediately following
action on the remaining items on the Consent Calendar.
3.1 Confirmation of warrant registers dated January 5, January 11, January 19, January
25, and February 2, 2018. (C2500.J.1.7)
ACTION: Approved.
3.2 City Council Minutes, Regular Meeting of January 9, 2018. (C2500.D.4)
ACTION: Approved.
3.3 Waive reading in full of all ordinances on the Agenda.
ACTION: Approved.
3.4 Monthly Treasurer's Reports for October, November, and December 2017. (C2500.F)
ACTION: Received and filed.
3.5 Appropriation of funds received from the State of California Office of Emergency
Services. (C2500.H)
ACTION: Accepted into the City's revenue budget a total reimbursement of $524,907.26
in reimbursement payments into account number 100.3021.48212 — Reimbursement from
OES; and authorized the appropriation into expenditure account number 100.3021.50221
— Overtime- Safety, within the project numbers and amounts as follows:
Project Expenditure
Description of Expenditure Account Amount
Spillway /Butte Incident 40145 $1,460.72
Jameson Staging Fire 40163 1,942.01
Alamo Fire 40153 117,438.63
Garza Fire 40155 18,188.20
Jennings 2 Fire 40156 13,091.78
Whittier Fire (1s Invoice) 40157 12,840.20
Whittier Fire (2n Invoice) 40157 49,356.53
Detwiler Fire 40158 162,898.57
Park Fire 40159 30,065.15
Parker 2 Fire 40160 13,196.55
Orleans Complex 40161 16,548.06
Pier Fire 40165 87,880.86
Total: $524,907.26
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