03.10 OFD Public Safety Vehicle Purchase1. SUBJECT
Purchase of one Public Safety Vehicle for Orange City Fire Department.
2. SUMMARY
Purchase of a Fire Apparatus (Pumper) for the Orange City Fire Department from Pierce Manufacturing,
located in Appleton, Wisconsin in the amount of $835,376 through a cooperative purchasing agreement
(CPA).
3. RECOMMENDED ACTION
1. Authorize the purchase of one piece of Fire Apparatus (Pumper) for the Orange City Fire Department
from Pierce Manufacturing, located in Appleton, Wisconsin in the amount of $835,376.
2. Authorize the purchase of Equipment and Supplies needed to outfit Fire Apparatus (Pumper) from
various venders (lowest qualified bidder) in the amount of $35,338.
3. Authorize the purchase of Communication Equipment, including radio(s), Mobile Data Computer
and GPS Unit to outfit new Fire Apparatus to current OFD standards in the amount of $ 45,582.
4. Authorize the donation of one surplus fire engine to Santa Ana College. Unit 30 -1134, a 1997
Seagrave, is being removed from the fleet and is recommended for the donation.
4. FISCAL IMPACT
Funds are available for this vehicle in the following accounts:
720.5023.55212.00000 Vehicle Replacement Fund $3,859,134
120.0201.56510.20223
790.3021.56032.12955
125.3 022.5 3 510.00000
Radios, GPS, Antennas & Cables $ 19,614
Mobile Data Computer $ 3,751
Fire /Paramedic Medical Supplies $ 18,812
5. STRATEGIC PLAN GOAL(S)
1. Provide for a safe community —
a. Provide staffing and resources to deliver services that ensure public safety.
2. Be a fiscally healthy community —
a. Expend fiscal resources responsibly.
6. GENERAL PLAN IMPLEMENTATION
Public Safety Element Goal 6.0 Provide public safety services of the highest quality.
7. DISCUSSION and BACKGROUND
After review of the current vehicle replacement list, it was determined that the purchase of one
replacement fire engine (pumper) was needed. The above vehicle was placed on the approved vehicle
replacement list in fiscal year 2017 -18. As noted below, in addition to the purchase of the pumper,
ancillary equipment and communications outfitting is needed; some of which will be removed from the
existing vehicle. Additional Funds have been set aside within the budget for this equipment and
installation by Public Works, Fleet Services Division and the Orange City Fire Department.
The purchase of one Fire Engine for the Orange City Fire Department will be completed using a
cooperative purchasing agreement (CPA) with HGACBuy, Contract No. FS 12 -15 through Pierce
Manufacturing in Appleton, Wisconsin.
Pierce Manufacturing:
Purchase of one Fire Engine (pumper) includes Tax and delivery $ 830,899
Purchase of Option #2 Cummings Engine 10 year extended warranty $ 2,861
Purchase of Option #6 Pre -wire inputs to front & side scene lights $ 1,500
Tax on Opt 6 $ 116
Other Venders /Suppliers used for outfitting of Apparatus:
Purchase of equipment and supplies from various venders $ 35,338
Purchase of Communications Equipment $ 45,582
Section 3.08.290 of the Orange Municipal Code states any agreement involving the acquisition of
materials, supplies, or equipment may be entered into with another government entity through
cooperative purchasing provisions.
ITEM 1/9/2018
2
Pierce Manufacturing will deliver one Fire Engine (pumper) through HGAC -Buy cooperative agreement
in 330 days from receipt of City of Orange Purchase Order. An additional one to two months will be
required to outfit, setup, and mount the equipment before the unit is placed in service. The total
Expenditure is $ 916,296.
The Fire Engine (pumper) to be replaced is unit number 1228, which will be rotated to a Best of Used
reserve unit replacing Unit #1134. The Orange City Fire Department recommends the City of Orange
donate Unit 1134, a 1997 Seagrave Fire Engine (Best of Used - pumper) with 142,660 miles to Santa
Ana College for their Fire Academy /Technology Program. The Orange City Fire Department has
donated several units in the past to this program where retired vehicles provided many years of valuable
training to Firefighters trainees, some of which will undoubtedly be hired by the Orange City Fire
Department. The salvage value of Unit #1134 is $6,500 to $8,500 per Ken Porter Auctions.
8. ATTACHMENTS
• HGACBuy Bid dated 12/11/2017
• Pierce Pumper Bid Abstract
• HGACBuy Contract FS 12-17 Pricing Verification Letter is available in the Purchasing Dept.
• City of Orange Fire Department 2018 Pumper Specification is available in the Purchasing Dept.
• Equipment needed to Outfit Pumpers cost sheets are available in the Purchasing Dept.
• Pierce Pumper Communications Equipment cost sheets are available in the Purchasing Dept.
• HGACBuy Contract No. FS 12-17 is available for review in the Purchasing Dept.
ITEM
1/9/2018
3
CITY COUNCIL MINUTES JANUARY 9, 2018
3A. CITY CONSENT CALENDAR (Continued)
3.7 CLAIMS (C3200.0)
The following claim(s) have been received and investigated by the City Attorney's Office
and /or the Risk Manager. After a thorough investigation with the involved departments, it
is the recommendation of the City Attorney's Office that the claim(s) be denied.
a. Florence Murry
ACTION: Denied Claim(s) for damages and referred to City Attorney and Claims Adjuster.
3.8 Award of Contract for Bid No. 178 -17; Orangewood Avenue and Katella Avenue
Water Quality Storm Drain Improvements, FY18. (A2100.0; AGR -6563)
ACTION: Accepted the lowest bid and award the contract to GCI Construction, Inc. of San
Clemente, California, in the amount of $354,001; and authorized the Mayor and the City
Clerk to execute on behalf of the City.
3.9 Award of Contract for Bid No. 178 -16; Fiscal Year 2016 -17 (FY17) Community
Development Block Grant (CDBG) Fern Neighborhood Street and Sewer
Improvements Project. (A2100.0; AGR -6564)
ACTION: 1) Awarded the contract in the amount of $450,708 to The R.J. Noble Company
and authorized the Mayor and City Clerk to execute on behalf of the City; and 2)
Transferred $80,000 from 310.9645.57130.11070 CDBG Contingency to
310.9645.56330.30079 Fern Neighborhood Street and Sewer Improvements.
3.10 Purchase of one Public Safety Vehicle for Orange City Fire Department. (C2500.H)
ACTION: 1) Authorized the purchase of one piece of Fire Apparatus (Pumper) for the
Orange City Fire Department from Pierce Manufacturing, located in Appleton, Wisconsin
in the amount of $835,376; 2) Authorized the purchase of Equipment and Supplies needed
to outfit Fire Apparatus (Pumper) from various venders (lowest qualified bidder) in the
amount of $35,338; 3) Authorized the purchase of Communication Equipment, including
radio(s), Mobile Data Computer and GPS Unit to outfit new Fire Apparatus to current OFD
standards in the amount of $ 45,582; and 4) Authorized donation of one surplus fire engine
to Santa Ana College; Unit 30 -1134, a 1997 Seagrave, is being removed from the fleet and
is recommended for the donation.
3.11 Final Tract Map No. 18081— Glassell Townhomes. (T4000.0)
ACTION: Approved Final Map for Tract 18081.
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