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03.04 Orange Dog Park Assosciation Agreement1. SUBJECT Cooperative Agreement with Orange Dog Park Association for use of the Dog Park located at Yorba Park. 2. SUMMARY This agreement grants Orange Dog Park Association (ODPA) non - exclusive use of the Yorba Dog Park for a term of five years, with one optional five -year renewal. The agreement provides for the City to maintain the Dog Park and ODPA to supply dog waste bags, encourage all users of the park to observe the rules and regulations applicable to the dog exercise areas, and work cooperatively with the City on future improvements to the Dog Park. 3. RECOMMENDED ACTION Approve Agreement with Orange Dog Park Association and authorize the Mayor and the City Clerk to execute on behalf of the City. 4. FISCAL IMPACT The City currently maintains all elements of Yorba Park through the Community Services Department annual general fund operating budget. The estimated annual maintenance cost for the newly renovated park is $37,000. This agreement provides for ODPA to supply all doggie bags at their expense, as well as potential cost sharing for future dog park improvements and /or maintenance, such as re- sod /seeding, and /or additional dog park amenities. 5. STRATEGIC PLAN GOAL(S) 3.e. Develop and strengthen collaborative partnerships to enhance and promote quality of life programs, projects and services. 6. GENERAL PLAN IMPLEMENTATION Goal 5.0 Provide recreational facilities and programs that adequately serve the needs of residents. Policy 5.1 Maintain existing City parks at levels that provide maximum recreational benefit to City residents. Policy 5.2 Provide a range of high quality recreational facilities and programming to serve a broad cross section of residents, including youth, seniors, young adults, mature adults and people with disabilities. 7. DISCUSSION and BACKGROUND Background The Orange Dog Park Association (ODPA) was organized for the purpose of, among other things, raising funds and providing volunteer support to improve and maintain the dog park at Yorba Park. The City and ODPA have enjoyed a cooperative partnership since the dog park opened in June of 2005. ODPA satisfied their financial commitment to the City funding approximately 80% ($35,212) of the original construction costs of the dog park. The Dog Park is open every day from 7:00 a.m. to dusk with the exception of Wednesdays when it is closed for maintenance. Although ODPA is an association supported through paid memberships, the dog park is open to the general public and there is no obligation to be a member of ODPA in order to use the dog park. ODPA has been actively involved in the daily oversight of the park and has created a website and newsletter to keep members and park users informed of the activities at the dog park as well as to promote the rules and regulations. They provide an information table on weekends, and have held several special events throughout the years. They are the frontline responders to patrons who have questions or concerns related to the park and work closely with staff on issues that require further follow -up or resolution. ODPA and the City have collaborated on several improvements to the dog park over the years, such as re- seeding, adding benches, and making the dog park a popular community amenity. ITEM 2 01/09/18 In 2015, upon expiration of the First Amendment to the original agreement, City staff began working with ODPA on a new Cooperative Agreement. At the time, the City was planning the current Yorba Park Renovation project, which includes complete renovation of the dog park. As the project is expected to be complete in March 2018, a new agreement with ODPA is being presented for consideration to continue our successful partnership. Discussion The term of the new agreement is for a period of five years, continuing through 2023, with an option for an additional five year term through 2028. The agreement allows for the City Manager to execute amendments to the agreement, in a form acceptable to the City Attorney. All other conditions remain as originally proposed in the 2005 agreement as amended by the First Amendment executed in 2010 as follows: • The City grants ODPA a license to use the dog park together with any and all parking now existing at Yorba Park for activities directly related to a dog exercise area on a non- exclusive basis in common with public use; • The dog park shall remain open to the public; • The City agrees to maintain the dog park measured by City standards; • ODPA agrees to provide dog waste bags and to encourage members of the Association and the general public to observe the rules and regulations applicable to dog exercise areas; • The City and ODPA agree to meet annually and jointly consider and cooperate in efforts to develop and mutually agree upon any additional maintenance items not presently required, including but not limited to re- seeding or re- sodding the turf areas and/or other changes, alterations or improvements that ODPA wishes to propose. Funds for routine maintenance of Yorba Park, to include the dog park, are included in the Community Services general fund budget and are estimated to be approximately $37,000 a year. This agreement provides for ODPA to supply all doggie bags at their expense, as well as potential cost sharing for future dog park improvements and /or maintenance, such as re- sod /seeding, or additional dog park amenities, such as benches, signage or specialty items. 8. ATTACHMENTS • Cooperative Agreement with The Orange Dog Park Association ITEM 3 01/09/18 CITY COUNCIL MINUTES JANUARY 9, 2018 3. CONSENT CALENDAR All items on the Consent Calendar are considered routine and are enacted by one motion approving the recommended action listed on the Agenda. Any member of the City Council, staff or the public may request an item be removed from the Consent Calendar for discussion or separate action. Unless otherwise specified in the request to remove an item from the Consent Calendar, all items removed shall be considered immediately following action on the remaining items on the Consent Calendar. 3A. CITY CONSENT CALENDAR 3.1 Confirmation of warrant registers dated December 8, 14, and 21, 2017. (C2500.J.1.7) ACTION: Approved. 3.2 City Council Minutes, Regular Meeting of December 12, 2017. (C2500.D.4) ACTION: Approved. 3.3 Waive reading in full of all ordinances on the Agenda. ACTION: Approved. 3.4 Cooperative Agreement with Orange Dog Park Association for use of the Dog Park located at Yorba Park. (A2100.0; AGR -6562) ACTION: Approved agreement with the Orange Dog Park Association and authorized the Mayor and the City Clerk to execute on behalf of the City. 3.5 Second Amendment to Professional Services agreement with Lyons Security Service, Inc. for additional park security services. (A2100.0; AGR- 6355.2) ACTION: 1) Appropriated $30,000 from unreserved General Fund balance to account 100.7022.51700.00000; and 2) Approved Second Amendment to Professional Services Agreement with Lyons Security Service, Inc., and authorized the Mayor and the City Clerk to execute on behalf of the City. 3.6 Agreement for Claims Administration Services between the California Insured Pool Authority on behalf of the City of Orange and AdminSure, Inc. for workers' compensation claims administration services. (A2100.0; AGR- 0233.J) ACTION: Approved and authorized the California Insurance Pool Authority to execute the Agreement and First Amendment to Agreement for Claims Administration Services between California Insurance Pool Authority on behalf of the City and AdminSure, Inc. in an amount not -to- exceed $593,460 for a three -year term. PAGE 4